URGENT - DUNS numbers on all Department of Education awards must be registered in SAM.gov by March 25
All entities receiving federal funds from the U.S. Department of Education need a separate DUNS number and UEI number for both the elementary and the high school.
All entities receiving funds from the U.S. Department of Education should be confirming that any DUNS numbers used on their grant and Federal Student Aid awards in the G5 grants management system are registered in SAM.gov [sam.gov]. Department of Education awards associated to DUNS numbers that are not registered in SAM.gov [sam.gov] by March 25 may not be available in G5 starting March 26.
This action is to prepare for the Federal agency transition from utilizing DUNS numbers to Unique Entity IDs (UEIs) administered by SAM.gov [sam.gov] (System for Award Management). DUNS numbers that are already registered in SAM.gov [sam.gov], whether the registration is active or inactive, now have a corresponding UEI in SAM.gov [sam.gov] and are set for the transition.
To confirm whether your organization’s DUNS numbers are registered, sign into SAM.gov [sam.gov] and select the Entity Management widget in your Workspace or go to “Search” and select the “Entity Information” domain and enter the DUNS numbers you want to confirm. Make sure to check both the “active” and “inactive” boxes on the search filter. If the search returns “No Matches Found,” you need to register your DUNS.
Be aware that each Department of Education award in G5 references a DUNS number in two places: the Grantee DUNS field and the Payee DUNS field. Often these numbers are the same, but they can be different if an entity as requested it. If your organization has used a different DUNS in the Grantee DUNS field than the Payee DUNS field, you will need to ensure that BOTH DUNS numbers are registered in SAM.gov.
When registering a DUNS in SAM.gov [sam.gov], make sure to select the “Register an Entity” option and NOT the “Get a Unique Entity ID” option.
For detailed information about the DUNS to UEI transition, please refer to the Fact Sheet found here: UEI Transition Fact Sheet. [lnks.gd]
Christy Hendricks, Federal Grants Coordinator – christy.hendricks@mt.gov or 406.444.7094
REAP FY 2022 SRSA Application
A direct link to the LEA’s FY 2022 SRSA applications were emailed to the primary contact/Authorized Representative at each SRSA-eligible LEA on February 9, 2022. The invitation email was sent from no-reply.survey@max.gov and includes an estimated SRSA award allocation and an estimated RLIS award for dual-eligible LEAs.
As a reminder, you can find the contact information, eligibility determination, and estimated award allocations in the REAP Master Eligibility Spreadsheet (MES), which is updated on MAX and the REAP website weekly. Updates also include SRSA application submission status for each eligible LEA.
If an LEA cannot find the application email invitation, you can provide the following instructions:
- Locate your LEA on the fiscal year 2022 Master Eligibility Spreadsheet [oese.ed.gov] to confirm it is SRSA-eligible and has an estimated award amount of more than $0.
- Locate the name of the primary contact listed for your LEA in columns AD and AE.
- Have the primary contact check their spam/junk folder for an email from no-reply.survey@max.gov and confirm that your LEA’s firewall is not preventing this email from being delivered.
- If you are not the primary contact but need to access the application, you may ask the primary contact to forward you the invitation email containing your LEA’s link.
- If the primary contact cannot be reached or cannot access the invitation email, please reach out to REAP@ed.gov.
REAP plans on hosting an additional SRSA application webinar on March 10 at 1pm EST. We will share more information soon.
If a dual-eligible LEA submitted an SRSA application but wants to withdraw, please reach out to reap@ed.gov ASAP.
Timeline
- The FY 2022 SRSA application will close on April 15, 2022. Once the application closes, REAP will send a general confirmation email to each LEA that submitted an SRSA application.
- After the confirmation email is sent, REAP will finalize the list of SRSA and RLIS LEAs, which we call cohorts, and publish them in the MES. Once the final cohorts are published, we ask that State Coordinators once again review the data and verify that it is accurate.
- RLIS funds will be awarded on July 1 and SRSA awards will be awarded beginning July 1. Until funds are awarded, the amount of the award is an estimate and may be subject to change.
Resources
- A recording of the first FY 2022 SRSA application webinar and a copy of the slides are available to download on the REAP website [oese.ed.gov
If you have any questions, please don’t hesitate to call or email me.
Christy Hendricks
Federal Grants Coordinator
Montana Office of Public Instruction
Phone: 406.444.0794
Website: http://opi.mt.gov/
Email: christy.hendricks@mt.gov
HELLO DISTRICT HOMELESS LIAISONS!
I know high school seniors and counselors are working hard to get students prepared for graduation and college applications.
NCHE (National Center for Homeless Education) has a lot of resources on “Independent Student” designations, FAFSA applications, and fee waivers for college applications.
NCHE offers a webinar on May 22nd about Paving The Way to College for Student Experiencing Homelessness. Here is the link to register
However, all the webinar resources are available now.
Here is the link for TransACT to find the fillable form to designate a student as “independent” for the FAFSA. -Form HS-10 Documentation of Independent Student Status for FAFSA
Reach Higher Montana offers numerous resources, too, FAFSA, scholarships, planning a career path, and educator resources.
Dawson Community College, in Glendive, offers an INCREDIBLE program called, Dawson Promise. “Dawson Promise is a program aimed at helping youth aging out of the foster care system, unaccompanied youth, or homeless youth obtain a two-year education without debt. Through Dawson Promise, students are provided opportunities that may have previously seemed out of reach.” These resources include financial aid, year-round housing, an advisor, employment, life skills, and a community host family.
Please reach out if you need anything!!
Serena Wright
State Coordinator of Homeless, Title I Specialist, Family Engagement Specialist
Montana Office of Public Instruction
Phone: 406.444.0036
Website: http://opi.mt.gov/
Email: serena.wright@mt.gov
The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.
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