August 20, 2026

For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.

Contents

• 2026 Fiscal Year End Update
• Statewide Systems Upgrade, Maintenance, and Availability, August 27-31
• Vanity Links
• SWIFT Module Training
• EPM Data Warehouse for SWIFT Training

2026 Fiscal Year End Update

A successful Fiscal Year 2026 hard close was implemented last weekend. This accomplishment is due to agency staff working hard to meet deadlines and resolve issues. Thanks to everyone for making the FY 2026 close a great success!

Statewide Systems Upgrade, Maintenance, and Availability, August 27-31

To keep our statewide systems current, Minnesota Management and Budget, the Department of Administration, and Minnesota IT Services are upgrading the technology that supports all statewide applications. As part of this work, the systems will be updated to the latest version of PeopleTools, the technology that runs PeopleSoft applications. The systems are also being moved to Oracle Cloud Infrastructure (OCI), which is expected to improve processing speed and overall system performance.

The launch date for this project is Monday, August 31, 2026. All statewide systems will be unavailable due to the system-wide upgrade beginning Thursday, August 27, 2026, starting at 4:30 p.m., through Monday, August 31 at 6 a.m. Please plan around this time to minimize the interruption of critical business functions. We apologize for the inconvenience.

Important note for Buyers in SWIFT: Please ensure that your events are not scheduled to start or end during this time as the Supplier Portal will be unavailable.

Note for Daily Interface Uploads: The daily interfaces will only be loaded up until Thursday evening, 8/27/26, at 6:00 PM. They will resume loading SWIFT on Monday morning, 8/31/2026, at 8:00 AM. All files sent in between these dates will sit in pending status on the mainframe FTP site. Agencies that send files with static filenames will need to be mindful of overwriting files that they have already sent to the mainframe FTP site but that haven’t been loaded between these dates due to the upgrade.

Impacted systems include:

• Appropriate Maintenance Application (AMA)
• Budget Planning and Analysis System (BPAS)
• Capital Budget System (CBS)
• EPM Data Warehouse
• Fiscal Note Tracking System (FNTS)
• Learning Management (ELM)
• Recruiting Solutions
• Self Service
• SEMA4
• SWIFT (Including Supplier Portal and Mobile Inventory)

Users must clear their internet browsing history and cache before they log into these systems on Monday, August 31. 

If you experience difficulties trying to log in, view data, or access data in any of the statewide systems mentioned above, clearing your browsing history and cache may help resolve these issues. 

Thank you,

MMB Systems Team

Vanity Links

In preparation for the PeopleTools upgrade and the move to OCI, remember to use and save vanity links to access statewide system portals. A 'vanity URL' is a shorter URL that is more descriptive and automatically redirects a user to the application. Please save these URLs in your browser favorites and use them for communications to employees or suppliers. These shorter URLs replace the need for the much longer and sometimes changing portal URLs.

The following portals have vanity URLs:

• Administrative Portal/SWIFT: http://mn.gov/adminportal
• Self Service Portal: http://mn.gov/selfservice
• Supplier Portal: http://mn.gov/supplier

For instructions on how to save these links to your browser's Favorites, see the Save Vanity URLs Quick Reference Guide. This guide includes instructions for Microsoft Edge, Chrome, and Firefox.

If you have questions about how to save favorites in your browser, contact the SWIFT Help Desk.

SWIFT Module Training

The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk). 

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

EPM Data Warehouse for SWIFT Training

The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).

Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.

Systems Availability and Feedback

Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.

We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our  systems, training opportunities, newsletter notifications, or system issues.

All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.

SWIFT Training Resources

Training Guides

Training Videos

SWIFT Help Desk for Agency Support

EPM Data Warehouse Training Resources

EPM Training Guides

EPM Training Videos

EPM Data Warehouse Overview

Other SWIFT Resources

SWIFT Supplier/Vendor Resources

SWIFT Forms

Statewide System Security

Statewide Budget Systems