May 21, 2026

For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.

Contents

• Accounts Payable Reminder: Withholding Holds on a Voucher
• Payment Processing on June 19, 2026
• Voucher Clean Up Reminder
• Agency Contact from the AP Agency Origin Code
• Upcoming Budget System Availability
• SWIFT Module Training
• EPM Data Warehouse for SWIFT Training

Accounts Payable Reminder: Withholding Holds on a Voucher

One common reason vouchers do not process, is due to a Hold Payment status on the voucher. If you see “Withholding Hold” as the Hold Reason in the Payment Options section, do not attempt to edit or act on the voucher yourself. These situations require intervention from Minnesota Management and Budget (MMB). MMB monitors and looks for this hold reason. MMB reviews, makes necessary updates and releases payment when appropriate.

If there is a Withholding Hold, MMB must determine whether the vendor owes money to the Department of Revenue before any payment can be issued. Only MMB has the authority to make the required adjustments and clear the voucher.

If the Hold Reason is unclear or you are unsure how to proceed, contact the SWIFT Help Desk. A quick review can help prevent payment delays and ensure the voucher is handled correctly. Refer to the Research Unpaid Vouchers guide for more information.

Payment Processing on June 19, 2026

Juneteenth is a state and federal holiday occurring on Friday, June 19. No payments will be issued on this day since banks and post offices will be closed. Payments processed on Thursday, June 18 will have a payment date of Monday, June 22. Please keep this in mind when scheduling payments that are due the week of June 15.

Voucher Clean Up Reminder

In preparation for the upcoming hard close, agencies should ensure that all transactions are fully processed in SWIFT. We are seeing an unusually high number of unpaid Interagency vouchers that require prompt cleanup. 

To review all vouchers with exceptions, agencies can run the M_AP_GBL_EXCEPTION query. Throughout the year, we recommend running this query for the entire current fiscal year and including past fiscal years. For previous fiscal years, it may be more difficult to resolve vouchers due to closed accounting periods. If this occurs, please contact the SWIFT Help Desk for assistance.

These queries can help you find unprocessed vouchers:

• M_AP_GBL_DENIED_VOUCHERS. Vouchers that have been denied.
• M_AP_UNAPPROVED_VOUCHERS. Vouchers that have been denied or pending approval.
• M_AP_GBL_RECYCLED_VCHRS. Vouchers in recycle status.
• M_AP_GBL_VOUCHER_BUILD_ERROR. Interface vouchers that failed voucher build.
• M_AP_UNPAID_VOUCHERS. Vouchers that are unpaid.
• M_AP_GBL_UNPOSTED_JOURNAL_VCHR. Unposted journal vouchers.
• M_AP_GBL_BUD_EXCEPTION. Vouchers with budget exceptions.
• M_AP_GBL_MATCH_EXCEPTIONS. Vouchers with match exceptions.
• M_AP_GBL_NEGATIVE_VOUCHERS. Negative vouchers.

This query can help you identify Interagency Invoices and their status:

• M_CM_GBL_INTAGCYAR_LOOKUP.  Look Up Status of Invoice.

Things to remember:

• Review denied vouchers or unposted journal vouchers due to the potential for having an impact on expense budgets.
• Denied vouchers should be corrected, closed, or deleted.
• Journal vouchers that have been unposted must be reposted.
• You cannot delete a voucher that has been posted. Instead mark the posted voucher for closure. This reverses the accounting entries and closes the voucher during the nightly batch.

Hard close is scheduled for August 14, 2026. This is the deadline for processing most BFY 2026 transactions.

Please see the Accounts Payable Quick Reference Guides for helpful information on deleting and closing vouchers in SWIFT.

Agency Contact from the AP Agency Origin Code

The Accounts Payable module requires an Agency Origin Code for vouchers. The AP Agency Origin Code represents the division, district, or regions within the State agency responsible for the voucher. The AP Agency Origin Code also provides the agency contact information that is displayed on the voucher remittance and appears on warrants. 

It is important that this contact information on vouchers is accurate. Please review your agency’s contact information for your AP Agency Origin Codes.

Run the "M_AP_Agency_Origin" query to see your agency’s contact information.

If your agency needs to update the contact information for the AP Agency Origin Code, please complete the Accounts Payable Agency Origin Form and submit it to the System Compliance team. If you have further questions, please contact the SWIFT Help Desk.

Upcoming Budget System Availability

The Appropriation Maintenance Application (AMA), Budget Planning and Analysis System (BPAS), and Capital Budget System (CBS) will be unavailable during the dates and times below while system updates are installed. Please plan your work accordingly. Expected Budget System Downtime: Thursday, June 18, starting at 6:00 PM through Sunday, June 21, 6:00 PM As a reminder, budget systems may also be unavailable during the statewide systems weekly maintenance window, every Sunday from 6:00 AM to 2:00 PM.

SWIFT Module Training

The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk). 

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

EPM Data Warehouse for SWIFT Training

The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).

Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.

Systems Availability and Feedback

Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.

We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our  systems, training opportunities, newsletter notifications, or system issues.

All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.

SWIFT Training Resources

Training Guides

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SWIFT Help Desk for Agency Support

EPM Data Warehouse Training Resources

EPM Training Guides

EPM Training Videos

EPM Data Warehouse Overview

Other SWIFT Resources

SWIFT Supplier/Vendor Resources

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Statewide System Security

Statewide Budget Systems