|
February 5, 2026
For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.
Contents
|
|
|
The EPM Data Warehouse Reporting and staging views will be unavailable starting Friday, February 13, 2026, at 7 p.m. until Monday, February 16th, at 7 p.m. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.
If you have questions or concerns, please email the SWIFT Help Desk.
Thank you,
MMB Systems Team
|
|
|
The SWIFT Help Desk fields many questions about purchase order document types. If you are looking for information regarding purchase order document types, there are two Quick Reference Guides (QRGs) that you might find particularly useful.
Purchase Order Document Types provides detailed information about the various document types and when to use them.
Select the Correct Purchase Order Document Type includes a document type flow chart with a table of document titles and descriptions.
For more information about purchase orders or purchasing assets in general, please review the Purchase Orders/Purchasing Assets QRGs.
|
|
|
SWIFT Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q: How can I learn about running queries and reports to manage transactions in my modules?
A: The SWIFT training team offers the Overview of SWIFT Reporting webinar. In this webinar, we demonstrate various ways to find information in SWIFT using inquiries, queries, and reports. We also discuss the support tools that help you get this information. Please take the SWIFT Introduction to Navigation webinar prior to taking this webinar. Register for both webinars in Learning Management.
Also, many modules have Quick References Guides that list commonly used queries for them.
|
|
|
SWIFT offers a wide variety of pay terms that include discounts for paying early. Enter the full amount of the invoice and choose the correct pay terms. For example, 2% 10/N30 will provide a 2% discount if processed within 10 days or the full amount in 30.
SWIFT displays the discount amount and discount due date on the payment information tab. Payments processed in time will automatically receive the discount. Additional Pay Terms can be added by contacting the SWIFT Help Desk.
For more information about payment process and scheduling, view the Date Definitions and Payment Processing Quick Reference Guide.
|
|
|
The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
Module
|
SWIFT Webinars & eLearning
Sessions run 9:00 - 10:30 a.m., unless otherwise noted
|
Dates
|
|
Intro
|
Introduction to SWIFT Navigation eLearning
|
Anytime
|
|
Intro
|
Overview of SWIFT Reporting webinar
|
2/18/26
|
|
BI
|
SWIFT Billing Part 1 webinar
|
2/11/26
|
|
BI
|
SWIFT Billing Part 2 webinar
|
2/12/26
|
|
KK
|
SWIFT Budget Journal Administration Part 1 webinar
|
3/11/26
|
|
KK
|
SWIFT Budget Journal Administration Part 2 webinar
|
3/12/26
|
|
SS
|
SWIFT Strategic Sourcing eLearning
|
Anytime
|
|
|
|
The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).
Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.
EPM Data Warehouse Labs
Sessions run 9:00 - 10:30 a.m., unless otherwise noted
|
Dates
|
|
SWIFT EPM Create and Save a New Analysis lab
|
2/19/26
|
|
|
|
Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.
We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our systems, training opportunities, newsletter notifications, or system issues.
|
|
|
All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.
|
|
|
|
