|
Agencies should ensure all transactions are consistently being fully processed in SWIFT. To help identify any unprocessed transactions in Accounts Payable, agencies should run periodic queries.
To see a complete list of vouchers with exceptions, agencies can run the M_AP_GBL_EXCEPTION query.
Throughout the year, we recommend running this query for the entire current fiscal year and include past fiscal years. For previous fiscal years, it can be harder to clean up these vouchers due to closed accounting periods. If that is the case, please contact the SWIFT Help Desk for assistance.
To assist with specific voucher maintenance, there are several queries that agencies can run:
M_AP_GBL_DENIED_VOUCHERS: Vouchers that have been denied
M_AP_UNAPPROVED_VOUCHERS: Vouchers that have been denied or pending approval
M_AP_GBL_RECYCLED_VCHRS: Vouchers in recycle status
M_AP_GBL_VOUCHER_BUILD_ERROR: Interface vouchers that failed voucher build
M_AP_UNPAID_VOUCHERS: Vouchers that are unpaid
M_AP_GBL_UNPOSTED_JOURNAL_VCHR: Unposted journal vouchers
M_AP_GBL_BUD_EXCEPTION: Vouchers with budget exceptions
M_AP_GBL_MATCH_EXCEPTIONS: Vouchers with match exceptions
M_AP_GBL_NEGATIVE_VOUCHERS: Negative vouchers
Things to Remember:
- Review denied vouchers or unposted journal vouchers due to the potential for having an impact on expense budgets.
- Denied vouchers should be corrected, closed, or deleted.
- Journal vouchers that have been unposted must be reposted.
- You cannot delete a voucher that has been posted. Instead mark the posted voucher for closure. This reverses the accounting entries and closes the voucher during the nightly batch.
Please see the Accounts Payable Quick Reference Guides for helpful information on deleting and closing vouchers in SWIFT.
|
