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Oct. 9, 2025
For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.
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Minnesota Management and Budget (MMB) is hiring a Training and Development Specialist 3 to provide training for SWIFT (Statewide Integrated Financial Tools). As a SWIFT trainer, the individual is responsible for ensuring that quality training materials are created, maintained, and delivered in support of agency users of the SWIFT application. Training delivery can take a variety of forms, such as instructor-led classrooms, online training, webinars, videos, eLearning, or participation in workshops. SWIFT Trainers work closely with agency staff and other business units. SWIFT Trainers also provide support for SWIFT Help Desk calls and emails and backup SWIFT Help Desk staff.
This position may have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. The Job ID is #89515.
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When sending event invitations in SWIFT, remember to consider the email limitations on file attachment size sent to bidders/suppliers. State agency email accounts cannot process attachment totals over 25 MB. Bidders/suppliers are likely to have similar limitations in place and will not receive notifications if they include attachments that are too large.
 If your event requires large files, consider leaving the “Include in Notifications” box unchecked, and note in the Event Description that the complete solicitation can be downloaded via the Supplier Portal.
You may attach up to 99 files at the same time, rather than selecting each one and adding them individually. Make sure to organize your files in a row in your desktop.
 For more information about file attachments, view the Create an Event Quick Reference Guide.
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US Bank charges late fees on past due purchasing card (PCard) accounts. Agencies are invoiced in the amount of up to one percent (1%) per month on the amount overdue, or a minimum of $2. Late fees are included on your monthly statement from US Bank and available to view in SWIFT. However, the Late Payment transaction cannot be reconciled the same way other transactions are reconciled.
To pay a late fee associated with a PCard statement, agencies must manually add this fee to their monthly PCard voucher by adding a line and entering the information. Make sure to enter Late Payment Charge in the Description field. In the Account field use Expense code 430008 (Interest Pd To Vend Late Pymt). After the line has been added, provide the voucher number to Angie Brandt, and she will remove the transaction from the PCard pages.
 As a reminder, pay PCard statements on time to avoid potential late fees, take advantage of available rebates, and avoid potential violations of Minn. Stat. § 16A. Purchasing Policy 1b requires that Purchasing Card Coordinators use Access Online to review statements and monitor account activity.
- If you have questions regarding processing payments for PCards, please contact Angie Brandt.
- For questions regarding the state contract or Purchasing Card Use Policy 1b, please contact Robbyn Overall.
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Did you know that SWIFT supplier contract and purchase order information is available to the public on the TransparencyMN website? It uses SWIFT data on an EPM Data Warehouse report. If you create contract shells in the Supplier Contracts module, you are familiar with the required Statement of Purpose field. The Statement of Purpose displays in the Purpose field in the Open Checkbook of TransparencyMN. Remember to write a clear, concise, and easy to understand Statement of Purpose of the contract for the public.
Here’s an example of a Statement of Purpose in the Open Checkbook.
 For more information, review the Create a Supplier Contract Shell Quick Reference Guide.
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Module
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SWIFT Webinars & eLearning
Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted
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DATES
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Intro
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Introduction to SWIFT Navigation webinar
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10/14/25
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Intro
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Introduction to SWIFT Navigation eLearning
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Anytime
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Intro
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Overview of SWIFT Reporting
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10/9/25; 11/13/25
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AP
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SWIFT Create Vouchers webinar
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10/16/25
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AR
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SWIFT Accounts Receivable Part A: Direct Journal Deposits webinar
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10/28/25
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AR
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SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar
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10/29/25
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AR
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SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar
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10/30/25
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SS
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SWIFT Strategic Sourcing eLearning
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Anytime
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Module
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EPM Data Warehouse Labs for SWIFT Data
Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted
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DATES
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EPM
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SWIFT EPM Create and Save the Manager's Financial Report lab
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10/23/25
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Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.
We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our systems, training opportunities, newsletter notifications, or system issues.
All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.
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