Vital records and public health
Each year, you, our partners in vital records, collect
essential information needed to register Minnesota births, deaths and fetal
deaths (vital events). Together, in 2017, we filed over 112,000 vital events in
the Minnesota Registration and Certification (MR&C) system. Although the
numbers are preliminary, that is about 67,540 births, 44,290 deaths and 376
fetal deaths. These numbers are not final statistics and are not
substantially different from 2016.
You are on the
front line recording important information for each person amid the joys and
sorrows that touch their lives. Not only does vital record information serve
the needs of the person or family involved, the health information informs public health and
improves population health for all of us.
The National Center for Health
Statistics (NCHS) at the Centers for Disease Control and Prevention (CDC) has contracts with all the states and
jurisdictions to collect vital record data. States send data to NCHS as
records are completed. Public health practitioners, researchers, and health
policy-makers use this ‘provisional data’ for estimates of important health
indicators until the finalized annual data becomes part of our nation’s
official vital statistics. The Minnesota
Vital Statistics System, part of the Minnesota Center for Health Statistics
at the Minnesota Department of Health also compiles statistical data for
Minnesota using information from vital records.
The Minnesota Department of Health and our public health
partners use vital events data to:
- Observe trends
- Identify emerging public health issues, such as
deaths from communicable diseases or drug overdoses
- Tailor prevention or intervention programming
- Monitor progress in addressing health
disparities
More and more,
agencies, programs, and individuals need and use vital records data. Thank you
for the work you do to provide complete, accurate and timely data one record at
a time.
New ‘historical birth record’ forms
Minnesota
Registration and Certification (MR&C) contains birth records back to 1932.
When someone requests a birth certificate for a record not available in
MR&C, or when there is a data-entry error on a record that was entered from
the original paper record, counties and the Office of Vital Records work
together to serve customers.
New forms to request the addition or correction of ‘historical
birth’ records are available for local registrars at county vital records
offices. The new forms have the current MDH logo and are dated 5/2018 in the
lower right hand corner.
The form fields have not changed, but other items have. The table below points out the differences.
Find the new forms on the MDH County Vital Records Offices Forms page.
Vital Records News = Vital communication!
Thanks for reading Vital
Records News.
The Office of
Vital Records (OVR) publishes Vital Records News each month. The
newsletter covers topics in birth and death registration, the Minnesota
Registration & Certification (MR&C) system and other vital records
program interests.
Vital Records News
is how OVR communicates information about vital records policies, data quality activities,
MR&C system changes and training opportunities that statewide vital records
program partners need to know.
If you received this newsletter in a shared email account, change
your primary email address to your own work email and move the shared email
address to the secondary email field. Do this in MR&C by clicking the
“Manage profile” link on the Home tab. NOTE:
putting your work email address in the Primary Email field will make it much easier
for you to reset your own password.
We hope that you find Vital
Records News informative and helpful. Please forward the newsletter to
co-workers and supervisors who might be interested in vital records. Anyone can
subscribe to the newsletter by clicking the “Manage Preferences” link at the
bottom of every Vital Records News.
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