July 2016 Vital Records News

JULY 2016

Vital Records News

Minnesota receives national award from the CDC

Sally Delton Molly

Delton Atkinson, Director of the Division of Vital Statistics at the Centers for Disease Control (CDC), National Center for Health Statistics (NCHS), recognized Minnesota’s vital records system for overall outstanding performance on birth data submitted in 2015 and early 2016. He presented the award to Molly Crawford, State Registrar, and Sally Almond, Field Representative, at the annual National Association of Public Health Services and Information Systems (NAPHSIS) Conference in Kansas City, Mo., on June 15.  Atkinson applauded the state saying, “Minnesota should be proud of its significant efforts at consistent high performance and its efforts to continue to excel. It is a pleasure to work with such an enthusiastic, responsive and high performing team.”

According to Atkinson, this year was the first in many years that NCHS offered awards for overall outstanding performance on its Vital Statistics Cooperative Program contract deliverables for completeness, timeliness, quality and responsiveness. NCHS divided the 57 jurisdictions legally responsible for the registration of vital events into three equal tiers based on birth volume--Minnesota was selected as the highest performing state for the middle tier. Performance was based on Minnesota’s use of the State and Territorial Exchange of Vital Events (STEVE) System to share vital event data with the jurisdiction in which the individual resides; file completeness; reporting timeliness; low numbers for natality unknowns and validations; and consistent informative and timely responsiveness to NCHS.

NCHS also recognized Missouri in the largest tier and both South Dakota and Idaho which tied for the smallest tier.

Hospital partners selected for the Beginnings and Beyond Engagement (BABE) Project

On May 19, 2016, the Office of Vital Records (OVR) invited hospitals to partner with OVR in a new quality improvement initiative to increase the completeness of birth record data. The Beginnings and Beyond Engagement (BABE) Project will look at the process and methods used to collect self-reported data from mothers and recommend process improvements for more complete data.

OVR is pleased to announce that Regions Hospital and HealthEast St. John’s Hospital have been selected to partner with OVR in the BABE project. Together, we will begin to examine data collection, registration processes, barriers and impediments to completeness, the effectiveness of tools, and other factors that influence completeness of mother’s self-reported data items:

  • Mother’s Education Level
  • Mother’s Race
  • Mother’s Ethnicity
  • Mother’s Cigarette Smoking

Thank you to everyone who volunteered and responded with interest in the BABE project. OVR welcomes and encourages all hospitals to participate at some level from providing general information through survey responses, interviews, or consultation and advice. Look for further communications from OVR to participate. Through these means, hospital staff and OVR can work together to improve processes and provide needed complete and reliable vital records data.

For more information about the BABE project, visit the Birth and Fetal Death Registration Information for Hospital Staff website at: http://www.health.state.mn.us/divs/chs/osr/birthreg/index.html.

Southdale Service Center grand reopening

Ribbon cutting

After forty-two years on York Avenue, the Hennepin County Southdale Service Center has moved back to its original location in the Southdale Mall. The newly relocated service center opened for business on May 31, 2016 after a ten day hiatus. Brightly lit, accessible, and conveniently located for pedestrians, cars or transit, it is located on the first floor of the mall between JCPenney and Herberger’s.

Service center staff hosted a grand reopening June 13, 2016, which included an official ribbon-cutting ceremony and brief remarks from Hennepin County Commissioners Jan Callison and Randy Johnson, Edina mayor Jim Hovland, and Richfield mayor Debbie Goettel.

Bringing services to where the people are, is part of the county’s strategic mission. “We have taken this community-centered approach when planning our other Human Service Centers, as well as our Veterans Services across the county,” stated Commissioner Callison. “As we look to the future, modernizing and improving the efficiency of our buildings will provide a better experience for our residents and ensure the best value for our tax dollars.”

In the first five days staff completed 2,273 transactions, a little more than the same time period last year.


The Office of Vital Records will be closed on Monday, July 4th in observance of Independence Day. We'll be back in the office bright and early Tuesday morning. 

All OVR staff will be attending a staff meeting on Tuesday, July 19, 2016 from 8:15 a.m. to 9:45 a.m. We will respond to voice messages and emails after the meeting.


July 26, 2016 - Hennepin County Medical Center Birth Registrar Staff Training

Birth Registration 101, November 3, 2016, 8 a.m. - noon, MDH Freeman Building Computer Lab
Five R's of Death Registration, Tuesday, November 8, 2016, noon - 4 p.m., MDH Freeman Building Computer Lab
To register for one of these classes,  email health.MRCAdmin@state.mn.us. State the name of the class in the subject line and provide your name and contact information in the body of the email.


State Registrar
Molly Mulcahy Crawford

Deputy State Registrar
Heidi Granlund

Issuance Unit Supervisor and Anti-Fraud Coordinator
Brenda Shinaul

Registration & Amendments Supervisor
Krista Bauer

Birth & Death
Amendments, Adoptions & Paternity Adjudications

Birth Certificates

Death Certificates

Local Issuance Help

MR&C Help