Ed-Fi Updates Newsletter
January 26, 2026
 In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
2024-25 Ed-Fi Reporting Has Ended
Ed-Fi reporting for the 2024-25 school year is now complete. Please consider removing or deactivating the corresponding Ed-Fi connection in your Student Information System (SIS) to avoid unnecessary errors or timeouts after January 28, 2026. You may still access the Ed-Fi data reported to MDE by logging into the Ed-Fi Data Validation Portal (EDVP).
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Ed-Fi Experience Survey
Thank you for your ongoing participation in our Ed-Fi Experience Survey. We received 113 responses from school and district staff across the state. This valuable feedback is helping us meet your needs, inform future planning and monitor growth. Some examples of how the MDE/Ed-Fi team has used your feedback for continuous improvement include:
- Regularly scheduled meetings between MDE/Ed-Fi and SIS vendors
- Added trainings and recorded trainings
- Addition of technical support staff
- Optional 1:1 bookings now offered for individual help sessions
- Canvas cohort for Ed-Fi Certification to increase support with certifying Ed-Fi only for MARSS
- Increased communication with school leaders through listening sessions
View the Ed-Fi Experience Survey results
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Digital Equity Validations Extended
Digital Equity data validations can now be completed until February 1, 2026. You may update and sync data at any time and run validations through this time. Digital Equity data is collected annually for all students in K-12. View the statewide data.
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Early Childhood Health and Developmental Screening
Early Childhood Health and Developmental Screening programs use the MARSS PS generated state aid to serve children between the ages of three and seven years. Please assure MARSS PS records are assigned for screenings completed by the district as well as those submitted by parents and completed by Head Start, Child and Teen Checkups, Private Providers (clinics) or if the parent conscientiously objects to meet the statutory requirement. Minn. Stat. 142D.091 (2024).
This is a dual submission year, so districts may partner with their student information system vendors to assure all screenings are submitted via Ed-Fi. Until a district has certified to submit via Ed-Fi only, they must continue to submit MARSS A/B file uploads for state screening aid.
If you have questions, contact Margo Chresand (Margaret.Chresand@state.mn.us).
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Update to Grading Period Descriptors
Three-week grading periods are now available in the list of Ed-Fi Grading Period Descriptors. The 12 new descriptors will appear as "First Three Weeks", "Second Three Weeks", "Third Three Weeks", etc. This change was made to meet the reporting needs of alternative programs and residential facilities.
If you would like to report three-week grading periods but are unsure how to set this up, please contact your SIS vendor for support.
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Would you like 1:1 help with an Ed-Fi? Book a Microsoft Teams meeting with Allie! You will have the option to share your screen.
• 15-minute meetings are great for getting quick guidance on an Ed-Fi problem. If you don’t know where to start with your question, choose this! We can always book more time if needed.
• 30-minute meetings are better for more in-depth troubleshooting. If this is needed, please also send an e-mail to ed-fi.mde@state.mn.us with the details. This will ensure we're both prepared and ready to troubleshoot when the meeting starts.
If you have a question about Ed-Fi data and MARSS reports, please book with Kari.
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MDE's Ed-Fi webpage
Ed-Fi technical support email
MDE's calendar of Ed-Fi events
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