Ed-Fi Updates Newsletter
July 15, 2024
In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
Digital Equity Data Available
Statewide Digital Equity Data is available on MDE’s website for FY23 and FY24. Reminder that Digital Equity Data is a required data collection for K-12 schools updated annually by October 1 each school year. Use your student information system to update Digital Equity Data and sync via Ed-Fi.
Begin planning now for the 2024-25 school year by reviewing your data submission and planning for data refresh and updating for newly enrolled students.
Contact MDE.onlinelearning@state.mn.us for assistance with questions about the Digital Equity Data collection.
Contact ed-fi.mde@state.mn.us for assistance with questions about Ed-Fi.
Back to top
Save the Date! ECFE and School Readiness Reporting in Ed-Fi
For ECFE and School Readiness reporters who want to learn about the 2024-25 school year collection. Bring your questions!
Tuesday, October 15, 2024, 10:30-11:30 a.m.
Watch for it to be added to the MDE Ed-Fi Training Calendar.
Back to top
Change to How Attendance and Membership is Pulled into MARSS WES with Ed-Fi as the Source
In an effort to ease the data input for local educational agency staff, MDE has implemented a change on our end that should not require any updates to be made within your software. This change is in the pipeline between the ODS and MARSS WES.
For MARSS reported students in EE-VPK, EE-SRP and EE-ECSE, initially you were directed to report attendance and membership in the Student Early Education Program Association. Now, if both fields in the Student Early Education Program Association contain zeros, Ed-Fi can automatically pull attendance and membership through the Student School Association which contains the same Student State ID, the same school number and the same begin date. This means you no longer need to report attendance and membership in the Student Early Education Program Association if it requires dual entry.
However, if either attendance or membership is not zero in the Student Early Education Program Association, then we will automatically use both of those fields from the Student Early Education Program Association.
This change was recently shared with the Student Information System Vendors.
Save the Date: Introduction to MARSS in Ed-Fi
Introduction to MARSS in Ed-Fi will be available live via Microsoft Teams on the following dates:
Wednesday, August 21, 9-10:30 a.m.
Thursday, August 22, 9:30 -11 a.m.
All session links will be on the MDE calendar.
New Report Available!
The AB File Report displays the data which has been was submitted via Ed-Fi and then transformed in the MARSS pipeline to a traditional looking A file with school information and a B file with student information. We hope this will help districts and charters verify the accuracy of their MARSS data synced via Ed-Fi.
Directions to Download the AB File Report:
Step 1. Enter MARSS WES and Run an Edit Using Ed-Fi Data
Step 2. Go to MDE > Data Center > Secure Reports > Ed-Fi / MARSS A/B Comparisons (or enter through your EDIAM account)
Step 3. Choose Report Option “3.Download AB File Report Data” and then click “Run.” The report will download into a spreadsheet. Sheet 1 is Ed-Fi school information transformed into an A file report. Sheet 2 is Ed-Fi student information transformed into an B file report.
Step 4. By scrolling to the last column of each sheet, you can confirm the data source is Ed-Fi
Back to top
MCCC Course Course Associations for Direct Pay
The dynamic report for MCCC validations is currently reporting an error code 31 for the college course to state course relation. This error is impacting dynamic reports for districts which have sent course information for Direct Pay records. A solution is currently being investigated. You can continue syncing and ignore this validation message until further notice.
EDIAM Authorization and MCCC in Ed-Fi
Districts using Ed-Fi to report MCCC do not need the authorization in EDIAM-MN Common Course Catalog. If you are notified to renew the authorization in EDIAM-MN Common Course Catalog, but you cannot find the application to renew in your drop-down, that means you report through Ed-Fi and do not need the authorization through EDIAM.
Please contact Karen Millette (karen.millette@state.mn.us) if you have questions about MCCC reporting.
Back to top
MDE's Ed-Fi webpage
Ed-Fi technical support email
MDE's calendar of Ed-Fi events
Unsubscribe
|
