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April 10, 2024
Prior editions of the ESEA Update can be found on the MDE ESEA Federal Title Programs webpage. "ICYMI" means "in case you missed it" and highlights when a topic is a repeat from a prior ESEA Update.
Timeline Reminders
Review the SY24 Timeline for ESEA Applications in MEGS and SERVS.
Review the SY24 Timeline for ESSER III Applications in MEGS and SERVS.
Upcoming Dates:
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April 30, 2024, at 3 p.m.: ESEA Title Application Spring Amendment Window Closes. Reference the ESEA Consolidated Application in MEGS Submission Checklist to learn what may be edited during this window. Note: All object codes must be entered into MEGS by April 30. The object class series (100, 200, 300, etc.) under each finance code needs to be within 10% of spending. It is recommended LEAs review their applications and ensure their plans and spending are in alignment.
SY25 ESEA Consolidated Application Update
The SY25 ESEA Consolidated Application will be available in the Minnesota Education Grants System (MEGS) in early May. The initial application is due June 30 (it will be open until July 1 at 3 p.m. since June 30 is on a Sunday).
MDE has scheduled several sessions to support LEAs in completing the application. Check the MDE Calendar for dates, times, and links to the MS Team sessions. There is no need to register and participants may attend as many sessions as desired.
Sessions and Dates:
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Overview of the SY25 ESEA Consolidated Application in MEGS. Join MDE staff for an introduction to and overview of the SY25 ESEA Consolidated Application in MEGS. The SY25 timeline, requirements, and narrative questions will be shared. Review how to create projects (see separate session for an in-depth guide to writing projects) and how to enter budgets, including handling indirect cost. Learn tips and tricks for avoiding and resolving common application errors. Offered: May 6, May 14, May 29, June 7, and June 25.
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Writing Projects in the ESEA Consolidated Application in MEGS. What are projects in the ESEA Consolidated Application? How do I translate our plans into an approvable project? Join MDE staff for a session on writing projects in MEGS that accurately reflect the activities, rationale, intended outcomes, and evaluation plan of your strategic work. Offered: April 18, April 29, May 13, and May 28.
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Title I, Part A – School Participation and Site Level Plans in MEGS. Join MDE staff for a deep dive into the Title I, Part A section of the ESEA Consolidated Application. Learn how to complete the "Schools Served and Allocations" tab, including steps 1a through 4. Explore the new required Schoolwide Plan Summary and Targeted Assistance Plan Summary documents. Offered: May 7, May 15, and June 5.
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Title I, Part A – LEA Set-Asides and LEA Activities in MEGS. Join MDE staff for a session focused on how to describe and budget for the required and optional LEA set-asides in Title I, Part A, the Homeless Set-Aside, Family Engagement, and Neglected Set-Aside will be specifically addressed. The process to make the LEA reservations in MEGS, create associated projects, and enter budgets will be included. Offered: April 30, May 22, June 6, and June 24.
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New ESEA Contact in MDE ORG. Join MDE staff for an introduction to the new MDE-ORG option to enter the ESEA program contacts to load into MEGS for SY25. A review of the MEGS Central Data Collection contacts section will be included. LEAs will no longer have the option to enter ESEA contacts in MEGS and will need to enter them in MDE-ORG to be loaded into MEGS. Offered: May 1 and will be recorded. Email MDE.ESEA@state.mn.us for recording after the May 1 session.
Additionally, the May and June sessions of Title Tuesday (third Tuesday of each month, from 10 to 11 a.m.) will be repurposed as office hours to support application completion – stop in to ask questions and receive real-time support.
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ICYMI: FFY24/SFY25 Preliminary Award Update
The U.S. Department of Education (ED) has not yet released the preliminary ESEA Title awards for federal fiscal year 2024 (school year 2025). It takes approximately eight to 10 weeks from when the awards are released by ED until preliminary allocations are made available on the MDE webpage. MDE does not yet know when ED will provide the data sets required to complete the calculations. An update will be provided as soon as there is more information from ED.
The "State tables by program" MS Excel file on the Fiscal Years 2022-2024 State Tables for the U.S. Department of Education website includes estimates of the FFY24/SFY25 awards to states. LEAs may find this information helpful when planning for next year.
Contact Alicia Waeffler if you have questions about ESEA Title allocations.
Upcoming Training Opportunities
Join the MDE Student Access and Opportunity staff for upcoming trainings. All links to join can be found on the MDE Calendar. There is no need to register unless otherwise noted.
Title IV, Part A Overview and High-Quality Program Design
This interactive training will share guidance on how to develop high quality Title IV, Part A programs in both public and nonpublic settings. The session will provide an up-to-date overview of Title IV, Part A, including the special spending rules, the needs assessment, community consultation, and the categories. Participants are encouraged to bring any questions about Title IV, Part A to the training.
Developing a Schoolwide Program, Part 3 of 3, Preparing to Implement Changes
This final workshop in the series will be used to fine tune your comprehensive school improvement plan, fill in the missing elements critical for success and consider how to prepare staff and families for its effective implementation and a different mindset about being a Title I Schoolwide school. Schools will share plans and give feedback and support to others as we work to improve all plans.
Virtual Making Connections Workshop
This workshop will give you a brief overview of the Migrant Education Program. During this interactive workshop, participants will learn about resources, collaboration efforts, and ways to help remove barriers for highly mobile families working in agriculture. We will discuss the expectations of the migrant liaison, tools, reporting requirements and learn how to advocate for migratory students.
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Title Tuesday – April
Learn about topics that apply to many Elementary and Secondary Education Act (ESEA) Title programs. View the MDE Calendar for the link to this month’s session.
Title I, Part A Targeted Assistance: Overview and High-Quality Design
Please join MDE staff in exploring high-quality program design for Title I, Part A Targeted Assistance Programs. Schools will learn more about what Targeted Assistance Programs are, what flexibility is possible, and how to design a high-quality program.
Writing Projects in the ESEA Consolidated Application in MEGS
What are projects in the ESEA Consolidated Application? How do I translate our plans into an approvable project? Join MDE staff for a session on writing projects in MEGS that accurately reflect the activities, rationale, intended outcomes, and evaluation plan of your strategic work. This will be offered four times: April 18, April 29, May 13, and May 28.
Foster Care Point of Contact (POC) Office Hours
Provide space for district and charter school Foster POCs to be able to collaborate and seek answers to their questions.
Title I, Part A Schoolwide Programs: Overview and High-Quality Design
Please join MDE staff in exploring high-quality program design for Title I, Part A Targeted Assistance Programs. Schools will learn more about what Targeted Assistance Programs are, what flexibility is possible, and how to design a high-quality program.
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