Ed-Fi Updates Newsletter
March 8, 2024
In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
Ed-Fi Experience Survey Now Open
Please share your experience! One way of tracking progress and gathering feedback is through a brief survey that will be given to LEAs every six months. We would appreciate if you could take 10 minutes to respond to this survey by Friday, April 5. The survey does not collect names of individuals or districts, but does ask for some demographic information. Thank you in advance for your time and feedback.
Complete the Ed-Fi Experience Survey.
Upcoming Introductory/Refresher Ed-Fi Trainings
Did you start a new job mid-year? Or are you needing a refresher on Ed-Fi? Check out these upcoming training opportunities. You will have the opportunity to ask questions and get live support.
Support Session for Connecting to Ed-Fi
This is an informal opportunity to come and get support in synching to the Ed-Fi API. Drop in anytime during this hour. More information will be available on the MDE Training Calendar. Upcoming dates are:
- Thursday, March 14, 1-2 p.m.
- Tuesday, March 19, 10:30-11:30 a.m.
EDVP Refresher Training
Are you new to your position and want to know what the Ed-Fi Data Validation Portal (EDVP) is all about? Haven’t had to go into the EDVP recently and want a refresher? We will walk through the functionality and uses of the EDVP in trainings held on Wednesday, March 13, at 2:30 p.m. More information and attendance links are available on the MDE Training calendar.
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Open Office Hour Save the Date
Open Office Hour at 11 a.m. on Thursday, April 25, for your local team who coordinates information for ECFE and School Readiness for this report.
Bring your questions! The link is on the MDE Calendar – no need to register.
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Reminder: Ed-Fi/MARSS Advisory Team Notes Available
The Ed-Fi/MARSS Advisory Team meets to provide input on decisions that impact the submission of MARSS data via Ed-Fi. The goal is to receive input that guides MDE to provide better support of Local Education Agencies (LEAs) in their transition to Ed-Fi. The monthly advisory team notes are available on the Ed-Fi/MARSS Advisory Team webpage.
Ed-Fi MARSS Vendor-Specific User Group Virtual Meetings
Please check the MDE calendar for our monthly vendor-specific user groups where MARSS in Ed-FI questions can be addressed. There will be some day or time differences for some of the meetings in March. Please doublecheck when registering.
For Synergy Users, please contact Region 1 or the vendor for an invite.
Save the Date: Introduction to MARSS in Ed-Fi
Introduction to MARSS in Ed-Fi will be available live via Microsoft Teams on the following dates:
- Wednesday, March 20, 9-10:30 a.m.
- Tuesday, March 26, 10-11:30 a.m.
All session links will be on the MDE calendar.
This training will provide an introduction to MARSS in Ed-Fi reporting for new MARSS Coordinators, those new to Ed-Fi, or to those wanting a refresher. Learn about the process, tools, and reports to ensure your data is reporting correctly.
Feedback from a recent training:
"I was able to clear several things up after listening today!!" -- attendee
"I'm feeling more comfortable with Ed-Fi. Thank you!" -- attendee
Come join us to learn about Ed-Fi and get your questions answered in a safe and supportive environment!
Dynamic Reports in EDVP with MARSS Data as the Source
We are aware some dynamic reports may be missing students in EE-ESC, EE-SRP, EE-VPK, or EE-ECSE. Thank you for your patience while we work to correct them.
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MCCC Data Field Updates
New Fields for Course Selections
Virtual Indicator reporting options are true/false. Each section can be reported to match the specifics of instruction for that section.
Delivery Mode reporting options are:
| Code |
Type |
Description |
| GD |
On Ground |
The delivery and learning occur with the instructor and students in the same place and time. |
| OA |
Online Asynchronous |
The delivery of instruction is completely online. The delivery and learning would not occur in the same place and time. |
| OS |
Online Synchronous |
The delivery of instruction is completely online. The delivery and learning would not be in the same place but will occur at the same time. |
| HB |
Hybrid |
A mix of any on ground, asynchronous, and synchronous. |
The following information can be used as additional guidance for determining which code to use:
On Ground (GD):
-
Time: Teachers and students meet at a regularly scheduled time.
-
Location: Instruction happens in a physical classroom.
-
Example: Classroom-based within a learning setting.
Online Asynchronous (OA):
-
Time: Teacher and students do not meet at a scheduled time.
-
Location: Teaching and learning happen through a Learning Management System.
-
Example: Pre-recorded lectures, discussion forums, and virtual uploaded assignments.
Online Synchronous (OS):
-
Time: Teachers and students meet at a regularly scheduled time.
-
Location: Classroom meetings happen via a video conference tool and Learning Management System.
-
Example: Scheduled real-time sessions via video conference tool and virtual activities via Learning Management System.
Hybrid (HB):
-
Time: Teachers and students meet at a regularly scheduled time and may include asynchronous online component.
-
Location: This instructional mode must happen partially in the same physical location and partially online (either synchronous or asynchronous).
-
Example: Instructional time is intentionally designed to take place in both a physical classroom and online through either synchronous scheduled video conferencing or asynchronous learning through a Learning Management System.
The new fields virtual indicator and delivery mode and the field options for Instructional Method all work together and should all be considered when creating entries for the sections. See the document Minnesota Common Course Catalogue Data Manual for details of required fields by grade level and field options for all reported fields.
For assistance with questions, contact Karen Millette (651-582-8632).
Reminder: MCCC Training Announcement
Minnesota Common Couse Classification (MCCC) Ed-Fi Data Validation Training
Training Description
The training content will be repeated every Tuesday and Thursday during March. Join one or more to help with your understanding of the data validation process for MCCC in Ed-Fi.
MCCC's move to reporting through Ed-Fi will change how the data validations are run. Validations will be initiated by the Local Educational Agencies (LEAs) instead of reactionary to a failed file load.
This training will walk through how this will affect reporting and what LEAs need to do to make this transition as smooth as possible.
Intended Audience
District staff who review and correct the MCCC course, staff and student data reported through Ed-Fi. This should be a person who has knowledge of the data being reported and how to make adjustments in the student information system to correct errors.
Meeting Links
The MDE Calendar has links to all six of the scheduled times for trainings. The dates and times are:
- Tuesday March 12, 2024, 9-9:45 a.m.
- Thursday March 14, 2024, 1:30-2:15 p.m.
- Tuesday March 19, 2024, 9-9:45 a.m.
- Thursday March 21, 2024, 1:30-2:15 p.m.
- Tuesday March 26, 2024, 9-9:45 a.m.
- Thursday March 28, 2024, 1:30-2:15 p.m.
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MDE's Ed-Fi webpage
Ed-Fi technical support email
MDE's calendar of Ed-Fi events
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