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January 9, 2024
Prior editions of the ESEA Update can be found on the MDE ESEA Federal Title Programs webpage. "ICYMI" means "in case you missed it" and highlights when a topic is a repeat from a prior ESEA Update.
Timeline Reminders
Review the SY24 Timeline for ESEA Applications in MEGS and SERVS.
Review the SY24 Timeline for ESSER III Applications in MEGS and SERVS.
Upcoming Dates:
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January 19, 2024, at 3 p.m.: SY24 ESEA Consolidated Application Fall Amendment Window closes
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January 26, 2024, at 3 p.m.: SY24 ESSER III Consolidated Application Initial Submission Window closes
ESEA Fall Amendment Window Closes January 19
All LEAs must complete the ESEA Fall Amendment in the Minnesota Education Grants System (MEGS). Leaders can reference the guides on the MDE ESEA Grant Application Tools webpage and the recording of the training session on the tasks that need to be completed.
Contact MDE.ESEA@state.mn.us if there are questions about application requirements, or MEGS.MDE@state.mn.us if you encounter issues in MEGS.
Requirement Reminder: Written Fiscal Policies and Procedures
The Uniform Grant Guidance (2 CFR 200) issued by the U.S. Office of Management and Budget are regulations which apply to all organizations that receive federal funds. These grants management rules include requirements for written policies and procedures to ensure compliance and accountability. A document that mostly restates the regulations does not meet these requirements.
A policy is a general guiding principle for the organization. It changes infrequently. The following written policies are required:
- Conflicts of interest policy, 2 CFR 200.318(c)
- Accounting policies, 2 CFR 200.430(i)(1)(v)
- Compensation policies, 2 CFR 200.430(a)(2)
- Fringe benefits policies, 2 CFR 200.431
- Travel policies, 2 CFR 200.475
- Employee health and welfare policies, 2 CFR 200.437
A procedure is a series of steps to accomplish an end result. It provides a detailed description of activities, stating specifically who, what, when, and how, and are continuously updated and improved. Funding recipients are required to establish and consistently follow written procedures:
- Allowability procedures for determining the allowability of costs in accordance with Subpart E – Cost principles and the terms and conditions of the federal award. 2 CFR 200.302(b)(7); 200.403(c)
- Payment (Cash Management) procedures to minimize the time between transfer of federal funds and disbursement to employees and vendors. 2 CFR 200.302(b)(6), 200.305
- Procurement Procedures to provide open competition, use the appropriate procurement method for the total cost and type of goods or services, and maintain records detailing the history of a purchase. 2 CFR 200.318(a), 200.319(d), 200.320
- Equipment management procedures (if applicable), 2 CFR 200.313(d)
- Time-and-effort procedures to document, verify and reconcile actual work activity with expenditures being charged to federal funds. 200.430(i)(1)(v)
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Upcoming Training Opportunities
Join the MDE Student Access and Opportunity staff for upcoming trainings. All links to join can be found on the MDE Calendar. There is no need to register unless otherwise noted.
Completing the ESEA Fall Amendment Window in MEGS
This session will focus on the process to complete the requirements of the fall amendment window for the ESEA Consolidated Window in MEGS that is open November 1, 2023, through January 19, 2024, at 3 p.m. The session will be repeated multiple times; there is no need to register.
Developing a Schoolwide Program, Part 2 of 3, Developing and Drafting Your Plan
This workshop will explore further how effective school leaders engage and guide staff, families and students in the process of change and provide the school’s teams with tools, strategies and a framework to develop a comprehensive school improvement plan which is informed by the results of the completed Comprehensive Needs Assessment. Best practice student strategies will be identified and examined. Teams will learn how to establish specific, assignable SMART goals and begin to develop their plans to implement the Schoolwide program.
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English Learner (EL) Coordinator Webinar
The English Learner (EL) Coordinator webinars are monthly web events for new and experienced EL program leaders and coordinators in Minnesota. Monthly topics vary and are based on timely information from the Minnesota Department of Education (MDE). Participants will have an opportunity to ask questions to EL Education Specialists and others from MDE during each webinar.
Title Tuesday – January
Join members of the MDE Student Access and Opportunity team every third Tuesday of the month to learn about topics that apply to many Elementary and Secondary Education Act (ESEA) Title programs. Example topics include application requirements, program implementation and monitoring, and documentation of activities. There is time reserved in each session for participant questions. There is no need to register.
McKinney-Vento Act 101 in Our Schools
Learn the basics of homeless liaison responsibilities, including identifying students and connecting to resources through McKinney-Vento, ARP-HCY, Title IA and other sources.
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