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July 9, 2019
Summer Food Service Program (SFSP) Site Applications in CLiCS are the source of information for the Summer Eats Minnesota app, 2-1-1 Hotline, National Hunger Hotline and the texting service 97779. As a sponsor, please make sure that:
- Sites are serving meals within times approved on CLiCS site applications. Remember, meals served outside of the approved times cannot be claimed for reimbursement!
- Open sites have posters that show the correct meal service times.
- On the site application, the fields called “site cap” and “estimated number of children” participating (questions 5 and 10 on the site application) are accurate. If the number of meals claimed for reimbursement exceeds the “site cap,” an edit check will prevent the claim.
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Submit a monthly meal claim form in CLiCS for each site. The deadline for SFSP claiming is 60 days from the last day of each month.
View instructions for submitting claims.
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Meal service documentation must be maintained to show that meal pattern requirements were met for all meals/snacks served at each site. Documentation must include:
- Dated Summer Food Program monthly menus that meet meal pattern requirements.
- Records to show which food items were offered for each meal service and the portion size offered for each item.
- Records to show how food items credit toward the meal pattern (i.e., Child Nutrition labels, product formulation statements and recipes, as applicable).
- Receipts and invoices for food purchases.
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- SFAs can request reimbursement for the cost of the second health inspection conducted at schools that are approved to participate in SFSP during the current year.
- Requests must be submitted by September 1, 2019.
- For additional information, and to request reimbursement, check out the Reimbursement for Health Inspection Funds form.
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- Check out the Farm to Summer Fact Sheet on the MDE SFSP webpage for more information about how your site can celebrate and be involved.
- Host a Cucumber Crunch on July 18 – procure local cucumbers (or a few slices or mini cucumbers) and have everyone crunch into them at once!
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- Turnip the Beet awards recognize outstanding summer meal program sponsors who distinguished themselves with high-quality meals that are appetizing, appealing, and wholesome.
- USDA plans to host the awards again in 2019; information on criteria and the deadline for nominations will be available at a later date.
- View the Turnip the Beet one-pager, which provides a quick overview of the award.
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