MDE Weekly Superintendent Mail - 12-20-18

From the office of the commissioner

Weekly Briefing for Superintendents and School Leaders

December 20, 2018

In this edition

Incoming Commissioner of Education Mary Cathryn Ricker

Today Governor-elect Tim Walz and Lt. Governor-elect Peggy Flanagan announced that Mary Cathryn Ricker will serve as Minnesota’s next Commissioner of Education.

Read the press release sent this afternoon.

About Mary Cathryn Ricker.

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ACTION ITEMS

State Special Education Aid – Growth Cap Calculation

Please read the State Special Education Aid – Growth Cap Calculation memorandum. This memorandum is to notify you that the Minnesota Department of Education has discovered an error in the calculation of the state special education aid growth cap, and will be implementing the correction for Fiscal Year 2018 and later as soon as the special education comprehensive aid report can be reprogrammed to reflect the correction.

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Fiscal Year 2018 Long-Term Facilities Maintenance Reconciliation Final Review

Please reference the December 20, 2018, memo titled FY 2018 LTFM Revenue – Final Review of Approved vs. UFARS Expenditure Reconciliation Memorandum.

All school districts are reminded to complete the final review of the two FY 2018 Long-Term Facilities Maintenance (LTFM) Reconciliation spreadsheets as soon as possible, but no later than the January 7, 2019. All districts are required to respond to the Minnesota Department of Education (MDE) facilities email by the January 7 deadline and inform MDE of one of the following:

  1. Your school district has reviewed the FY 2018 LTFM reconciliation spreadsheets and agrees with the numbers; or
  2. Your school district has reviewed the FY 2018 LTFM reconciliation spreadsheets, but does not agree with the numbers and wishes to appeal. Appeal information and additional documentation to substantiate the appeal must be submitted no later than January 7, 2019, to be considered in final LTFM revenue authority. For further information, please reference the appeal process on Page 9 of the above referenced memo.

If you have questions regarding the FY 2018 LTFM Revenue Reconciliation memo, please contact Sarah C. Miller.

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Apply for Positive Behavior Interventions and Supports Cohort Training

Join over 690 schools around Minnesota by applying to be a part of the next cohort training for School-Wide Positive Behavioral Interventions and Supports (PBIS). Schools and districts across Minnesota have found that implementing PBIS with fidelity not only leads to behavioral outcomes for their students but also improves their academic performance and provides benefits for the school climate.

Selection for school teams to participate in Cohort 15 (summer 2019 ‒ spring 2021) is based on this application process. A strong emphasis will be placed on evidence of a data system that informs behavioral practices, administrative support and participation, and demonstration of staff commitment and buy-in. All training dates for each region are included in the application. Regional Implementation Projects will coordinate training and coaching and support implementation in the northern, southern and metro areas of the state. View additional information and the application on the Minnesota PBIS website.

The completed application is due no later than 11 a.m. on Monday, February 11, 2019. Only electronic submissions via the survey gizmo link will be accepted for review. Any questions about the application can also be sent via email.

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ITEMS OF INTEREST

Attention High School Principal and Guidance Counselors

The Minnesota Head Start Association is accepting applications for the annual Head Start Heroes awards and scholarships program. High school seniors who were enrolled in a Head Start program as a child, and plan to attend an institution of higher education are eligible to apply. The Minnesota Head Start Association will award one $750 scholarship to Minnesota Head Start student Alumni. 

The completed application and essay must be emailed to djohnson@intercountycc.org by January 24, 2019. 

Please share this opportunity with school districts and/or interested students.

Contact Jeanne Dickhausen or DeAnne Johnson with questions.

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Disciplinary Incident Reporting System Open Announcement

As of Thursday, December 20, 2018, the Disciplinary Incident Reporting System (DIRS) is open for online disciplinary incident submissions for the 2018-19 school year. The batch submission process will remain closed until April 2019, to allow software vendors time to modify code and deploy to customers.

A new DIRS User Guide will be available on the DIRS webpage shortly.

Review current updates and upcoming deadlines.

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