Child and Adult Care Food Program Updates for August 6, 2018

department of education

Nutrition Program Updates for the Week of August 6, 2018

All Program Updates

Federal Procurement Thresholds Raised

Effective immediately, federal thresholds (maximum amounts) for micro-purchases and small purchases have been raised for all recipients of federal funds. Threshold amounts will be updated in the federal regulations at a later date.

  • Micro-Purchases: The federal threshold for micro-purchases increased from $3500 to $10,000. Purchases that do not exceed $10,000 may now be made by using the micro-purchase method as described in 2 CFR 200.67. Micro-purchases do not require competitive quotes, but should be distributed equitably among qualified sources.
  • Small Purchases: The federal threshold for small purchases (also referred to as “obtaining quotes” or “simplified acquisition”) increased from $150,000 to $250,000. Small purchase procedures (quotes) may now be used for purchases up to $250,000 as described in 2 CFR 200.88 for the “simplified acquisition method.” However, state law continues to limit the use of small purchase procedures by public schools to a threshold of $100,000.

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Child and Adult Care Food Program Updates

2018-2019 Child and Adult Care Food Program Application Renewal

Program year 2018-2019 renewal applications are available to submit online in Cyber-Linked Interactive Child Nutrition System (CLiCS) on or before September 7, 2018. Access CLiCS and select “Child Nutrition Programs” to renew your CACFP application. Application Renewal Instructions are on the Minnesota Department of Education website. Navigate to the Child and Adult Care Food Program for Centers Application page. Please make sure contact information on the sponsor and site application(s) are current and accurate.

Contact the Nutrition, Health and Youth Development Applications Team with any questions at 1-800-366-8922 (MN Toll-free), 651-582-8526, or email

2018-19 Cash in Lieu of USDA Donated Food

The cash-in-lieu-of value of USDA Donated Foods, which is paid to centers in addition to other CACFP reimbursements for lunches and suppers, is 23.50 cents for July 1, 2018, to June 30, 2019. This is an increase of 0.25 cents, based on the Consumer Price Index. View the Notice in the Federal Register.

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School Nutrition Program Updates

2018-2019 Entitlement Value of USDA Donated Foods

The entitlement value of USDA Donated Foods for July 1, 2018, to June 30, 2019, is 23.50 cents. This is an increase of 0.25 cents, based on the Consumer Price Index. View the Notice in the Federal Register.

2018-19 Minimum Prices for Adults and Other Nonprogram Meals

Non-program meals, including meals served to adults and second meals served to students, may not be subsidized by the school food service account. Meal charges must be set high enough to cover meal costs. The minimum meal prices shown below are based on the current amount of federal reimbursements received for free school meals, rounded up to the nearest five cents.
Breakfast: $1.80
Lunch: $3.75 (includes value of USDA Foods).

2018-2019 State Attendance Factor

The state attendance factor used by school food authorities to determine average daily attendance for school year 2018-19 is 93.6 percent. The attendance factor is used to complete the required School Daily-Monthly Claims Edit Check and to calculate the average daily attendance reported for monthly CLiCS claims for reimbursement. Average daily attendance is calculated by multiplying enrollment by the attendance factor. The state attendance factor is updated annually based on the average attendance at public schools during the previous school year.  

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