Child and Adult Care Food Program Update for July 30, 2018

department of education

Nutrition Program Updates for the Week of July 30, 2018

Child and Adult Care Food Program Update


2018-2019 Child and Adult Care Food Program Application Renewal

Thank you for participating in the Child and Adult Care Food Program (CACFP). The program year 2018-2019 renewal applications are available to submit online in Cyber-Linked Interactive Child Nutrition System (CLiCS) on or before September 7, 2018. Access CLiCS and select “Child Nutrition Programs” to renew your CACFP application.

Access the Application Renewal Instructions on the Minnesota Department of Education website. Navigate to the Child and Adult Care Food Program for Centers Application page.

When a sponsor application renewal is approved for the 2018-2019 program year, the CLiCS system sends an email confirming the application approval to the contact person listed on the sponsor application. Sponsors must ensure that the email address and contact information on the sponsor and site application(s) are current and accurate.

Note, the CLiCS system on July 16 sent out an automatic email in error to all CACFP sponsors with notice that a CACFP application had not yet been submitted. Please disregard that email with our apology. Our intent is to send an automated reminder just prior to the start of the Program year on October 1, 2018, to any sponsors still missing a renewal submission.

Contact the Nutrition, Health and Youth Development Applications Team with any questions at 1-800-366-8922 (MN Toll-free), 651-582-8526 or email 

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School Nutrition Program Updates


Celebrate Farm to School Month

October is farm to school month – a time to celebrate the connections that are happening all over the state between schools and local food! Get ready and join the celebration. October is right around the corner, so check out the Farm to School Month opportunities and what works for you and your school.  

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Summer Food Service Program Updates


Cyber Linked Interactive Child Nutrition System (CLiCS) Site Applications are the source of information for the Summer Eats Minnesota app, 2-1-1 Hotline, National Hunger Hotline and the texting service 97779. As a sponsor, please make sure that your site(s) are approved and verify that:

  • Sites are serving meals within times approved on applications.
  • Open sites have posters that show the correct meal service times.
  • The site cap and the estimated number of children participating (questions 5 and 10 on the site application) are high enough. If too low, you may hit an edit check when submitting the claim for reimbursement.  

Adult Meals – the minimum required meal prices for non-program adults in 2018 are: 

Breakfast: $2.25          Snack: $0.95         Lunch: $3.95

Sponsors that have chosen to serve non-program adults (those adults who are not directly involved with the SFSP) must ensure the minimum required price is received as payment for each meal, or that other non-program funds are available to cover the cost of those meals. Adult meal payments or other funds that cover the cost of non-program adult meals must be deposited into the non-profit Food Service account. 

Tips for Managing Food Waste at Sites

Field Trips – Plan ahead and notify MDE by 8 am the morning of a field trip in order to claim meals taken off-site. Complete meals, including milk, must be sent on field trips and a point of service meal count must be taken when meals are served to youth.  

SFSP documentation must be maintained to show that meal pattern require-ments were met for all meals/snacks served at each site. This includes:

  • Dated Menus
  • Documentation of specific food items and portion sizes offered for each meal service
  • Records to show how food items credit toward the meal pattern (Child Nutrition labels, product formulation statements and recipes, as applicable)
  • Retain purchasing receipts and identify the SFSP food items 

Claims for reimbursement must be submitted in CLiCS within 60 days of the close of the month. View instructions for submitting claims.

School Food Authorities – Submit Health Inspection Reimbursement Request for second health inspections. Reimbursement may be requested for sites that participate in SFSP and received a second inspection during the school year or during the summer.

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