Coordinated Entry Scoop

coordinated entry


October 3rd, 2019

CES Scoop:

  • Training: Interconnectedness of housing instability and domestic violence
  • Important data entry tips
  • Families CES Data Review
  • Leadership committee recaps

Interconnectedness of housing instability and domestic violence 101

A basic overview of housing instability and domestic violence

What: Learn more about the intersection of domestic violence and housing instability and how you can help through this interactive 90-minute training provided by Women's Advocates, in collaboration with Coordinated Entry.

Women's Advocates is located in St. Paul and is the first domestic violence shelter in the nation. This training will cover the basics of domestic violence, recognizing property and tenant signs of domestic violence, the different types of violence, practical skills and scenarios, understanding the consequences of domestic violence and how it relates to homelessness and housing instability (housing barriers), dispel common myths, including why some victims can’t leave, safety planning/how to support victim/survivors, a list of local support organizations in the community for referrals, and more.

There will be an opportunity for a q&a with our housing advocate at the end of the training. 

The intended audience for this training are staff members, advocates or community agencies that hope to learn more about domestic violence in a housing context. 

Two options for this training:

Date #1: Wednesday October 23, 2019 from 1:00pm-2:30pm 

Location: Southdale Library Full Meeting Room 

7001 York Ave S, Edina, MN 55435

RSVP here today!

Date #2: Tuesday, October 29, 2019 from 10:00am-11:30am

Location: Brookdale Library Full Meeting Room ABC

6125 Shingle Creek Pkwy, Brooklyn Center, MN 55430 

RSVP here today!

Questions?: Contact Brenisen Wheeler at and 651-726-5233

Important data entry reminders for housing providers:

Update the CES Housing Referral Tracking sub assessment

The CES Housing Referral Tracking sub assessment, located in the coordinated entry assessment, always needs to be updated at the conclusion of a referral. Below you will see the two sections that Housing Providers are asked to fill out. 

sub assessment

Housing Move-in Date

Housing Move-In Date is the date a household moves into housing. It is vital to record this date to track the length of time it takes for a household to move from the assessment to being housed. 

If there is no Housing Move-in Date then the client should be canceled/declined. All referrals should should have an outcome of Cancel/Decline or a Housing Move In Date. 



Reminder: When housing someone, please make sure to exit them from the priority list. This entails creating an Exit to their corresponding Entry onto the CES Hennepin Priority list.



Families Coordinated Entry Data

Families Coordinated Entry Priority List through August 1st, 2019


Families Appointments and Referrals through August


(Click to view larger image)

Additional stats:

  • 61 CES assessments were completed in August (82 in July)
  • Average number of days between referral for an assessment and assessment is 3.8 days (4.1 in July, 2.3 in June, 2.6 in May, 4.5 in April).
    • For households that show up to their appointment the first time, this average is 3.3 days (3.3 in July, 1.7 in June, 1.9 in May, 3.4 in April).
    • For households that reschedule at least once, the average number of days from referral to assessment grows to 8.6 (outlier of 27 days is included).


  • Referrals for an assessment decreased this month. There were 14 unfilled appointments (increase of 10 compared to last month)
  • The no show rate has remained fairly steady this month (29%) compared to last month (31%).
  • The number of referrals for a CES assessment from Mary's Place was 4 (10 last month).

Reported Vacancies from Housing Providers

rep vac

(Click here to see larger view)

Leadership Committee recap

hennepin h