May Coordinated Entry System Scoop

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coordinated entry


May 2019

This month, in the Coordinated Entry System (CES) Scoop

  • CES 101 training
  • Data entry tips: housing move-in date 
  • Housing move-in date report
  • Leadership committee meeting minutes  

CES 101 Training

A basic overview of the Coordinated Entry System (CES)

When: Tuesday June 4th 1:00 - 2:30

Where: Brookdale Library (Rooms: ABC) 

What: CES 101 is designed to offer an overview of Hennepin County's Coordinated Entry System. This training will focus on the basics of what Coordinated Entry is, is not, access points, who it is intended to serve and what resources are available specifically in the Hennepin County system.

The intended audience for this training are new staff members, advocates or community agencies not familiar with the Coordinated Entry System.

This training will be offered once per quarter as a resource to assist training new staff in talking points, myths and questions.

RSVP: Hennepin Coordinated Entry System 101

Questions?: Contact 

HMIS data entry tips: remember to record the Housing Move-in Date

Housing Move-in Date is essential for all Housing Providers

Recording the housing move-in date is a critical step for permanent housing providers. Without the housing move-in date clients are still considered and will be counted as homeless, utilization rates  for agencies will not be accurate, and system performance measures will be affected.  

Not sure how to enter the Move-In Date?

Our Friends at ICA have put together a helpful Housing Move-In Date brief. They have also assembled several training opportunities:

Video Training 
PowerPoint Slides for Video Training 
Housing Move-In Date Quiz - 
Interactive Training (Missouri’s) - Password: ServicePoint


Data Check: Housing Move-in Date Report

If you are not sure how your agency or program has been doing in entering the housing move-in date, there is a report that can help you find out! See the steps below for running the Housing Move-In Date monitoring report: 

The Housing Move-In Date Monitoring report can be found by opening the following folders: Public Folder => SSA Report Gallery => MN Data Quality Tools.


When running the Housing Move-In Date Monitoring report, the only prompts a housing provider should fill out are ProviderEnter Start Date, and Enter End Date. Within the report is an extensive color-coded error key that explains how to interpret the report's results; note that not every line indicates that there is an error in HMIS.


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This sample of de-identified data shows how matching Project Start Dates and Housing Move-In Dates are flagged as potential errors by the report.

Coordinated Entry Leadership Recap

Meeting Minutes

Singles and Youth Leadership Committee (5/20/2019)

Families Leadership Committee (5/07/2019)


 Find clothing, food, employment, and much more at

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Check out information on CES access, terminology, past editions of the Scoop and more.