Pass-Through Grants Newsletter

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Welcome Katherine Sherman-Hoehn!

The Grants Unit is pleased to announce Katherine Sherman-Hoehn has joined the team as the new Grants Manager. Katherine comes from the Department of Employee and Economic Development. Katherine is responsible for the overall management of the Grants Unit.

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Grant Monitoring

The DNR Pass-Through Grants Unit is required to conduct grant monitoring in accordance with the Office of Grants Management (OGM) per Policy 08-10. The policy requires all grantees with projects over $250,000 have annual monitoring. Grantees with projects between $50,000 and $250,000 have monitoring at least once during the grant period. If your organization has multiple projects, we will monitor them at the same time.

Your grants specialist will monitor your project(s) over the phone (desk review) or by a site visit in person. Topics generally discussed include the reimbursement process, conflict of interest, organization fiscal controls, capital equipment, land purchases, and any feedback for the DNR Grants Unit team.

If your Grants Specialist has not contacted you yet, they will be soon to let you know what specific documentation they will be reviewing. This will include subcontracting paperwork, bid tabulations, and proof of payment. Your grants specialist will review the documentation prior to the actual monitoring visit (phone or site). These meetings will occur before the end of the state's fiscal year, June 30, 2016 as required by OGM.

 


Fiscal Year 2017 Grant Agreements

The Grants Unit has started to prepare the grant agreement template for fiscal year 2017 Environment and Natural Resources Trust Fund and Outdoor Heritage Fund pass-through appropriation recipients. Your grants specialist will email the agreements to you as soon as possible once the Work and Accomplishment Plans have approval from the respective council and commission. Please know that contract and attachment templates are under review and finalized by multiple parties, and funds encumbered prior to us sending you the Grant Agreement for signature. We thank you in advance for your patience and will send them out as soon as possible.

While we like to minimize changes, there will likely be some necessary updates due to decisions made during session and other updates over the course of the last year. We will acknowledge the changes to you in an overview email prior to your contract emailed to you.

Project Close-Out Reminders

There will be several ENRTF and OHF projects that will expire this June 30, 2016. As you prepare to close out your project, here are a few friendly reminders:

We will pay final reimbursement requests once the final report receives approval from either the LSOHC or the LCCMR staff. Please submit these as soon as possible.

You can incur expenses up to June 30, 2016. If you have any expenses for reimbursement, please submit within 30 days of the expiration of the grant per the contract.

Thank you for your help in this process!

April 2016

Grants Staff Contact Information



Katherine Sherman-Hoehn

Grants Manager

651-259-5533

katherine.sherman-hoehn@state.mn.us

 

Pat Donnell

Grants Specialist Coor.

651-259-5543

patrick.donnell@state.mn.us

 

Karen Mueller

Grants Specialist Senior

651-259-5559

karen.cibuzar-mueller@state.mn.us

 

Jason Tidemann

Grants Specialist Coor.

651-259-5534

jason.tidemann@state.mn.us