Absent day exemptions

• A parent or provider can request the exemption. The request can be made verbally or in writing.
• Enter the Disability window for each child and as soon as possible after requested. This helps avoid future work to fix payments, and ensures the absence is exempt from absent day limits.  
• Do not approve results when entering the Disability window. Approving results after creating the Disability window is not required in order for the absence to be exempt when a bill is processed through the Billing window. Delete results that generate due to creating a disability window.
• Most exemptions are from March 20, 2020 to June 30, 2020 (exemptions can be requested back to March 13, 2020).
• The Minnesota Department of Human Services recommends entering March 13, 2020 as the begin date for all requests that have not yet been entered on the Disability window.

Follow instructions in Child Care Assistance Program (CCAP) Guidance for County and Tribal Staff Related to COVID-19, Part V (Updates on Absent Days and Closed Providers) (April 17, 2020).

Redeterminations

• Do not request a patch for cases that have not returned a complete redetermination until five days prior to the redetermination due date.
• Do not approve results while the case is coded “Updates Required” and pending for the redetermination date extension. This ensures the 12-month eligibility policies continue to apply.

Follow instructions in Child Care Assistance Program (CCAP) Guidance for County and Tribal Staff Related to COVID-19, Part II (CORRECTED) (April 13, 2020).

Closed providers

The department is periodically collecting information about closed providers. An Excel file with closed providers as of April 17, 2020 was sent to child care assistance agencies on April 21, 2020.

If you have any questions about this list, please contact Amanda Ward at amanda.ward@state.mn.us.