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The
Coordinated Services and Supports Plan Signature Sheet, DHS-6791D,
is used after a certified assessor or case manager develops a CSSP using the
DHS-6791B. You are able to use either the signature sheet from DHS-6791B or
DHS-6791D. There is no need to have both documents signed. The signature sheet
provides a tool on which the person declares with his or her signature that he
or she:
- Participated in creating his or her CSSP
- Agree to the verbally created CSSP developed
during the support-planning meeting.
It should be signed by the person and, if
applicable, his or her legal representative. There will be times when people
choose not to sign the DHS-6791-D at the support-planning meeting. They will
need to sign and return the CSSP DHS-6791B
signature page.
If you are new to the role of a MnCHOICES mentor and have more
questions than answers, here are a few tips:
- If there was a previous mentor, he or she should
have a three-ring binder called a Mentor Minder
-
The MnCHOICES CountyLink
page has resources to help you:
o
Understand your role as a MnCHOICES mentor
o
Troubleshoot technical issues
o
Get help and support.
- Watch for information about the annual mentor
orientation, which usually occurs in late spring
- Introduce yourself to another mentor in your
agency or another lead agency
o
All mentors were new once and they know the
things that are important
o
They might be able to mentor you
o
NOTE:
Mentor contact list coming soon to CountyLink
- Notify the SSIS/MnCHOICES help desk so we may update
our mailing list to send you important information
During the September office hours we heard that often the OBRA level I
form, provided in the MnCHOICES assessment, is hard to read. The caller hand
writes the information onto the document before faxing or mailing it. We advised
that we are aware of this issue and it’s on our list of things that need
enhancement, but we are not able to change the process at this time. We want to
offer a couple of suggestions:
Click
the print button at the bottom of the OBRA screen
- In the print dialog box, slide bar to right
- Click Microsoft XPS Document Writer
- Click “Print” button
- Name the file and follow prompts to save xps
document to your computer
- Attach the xps document to an encrypted email
and send
Or…
Use
the snipping tool to copy the OBRA document
- Paste the copy to a new Word document
- You need to take a second snip to provide the
entire OBRA document
- Paste second snip under first snip for complete
OBRA document
- Save Word document to your computer
- Attach the Word doc to an encrypted email and
send it
People with developmental
disabilities (DD), who live in an institution, must have an assessment using
MnCHOICES on an annual basis. Everyone who has a MnCHOICES assessment receives
a Community Support Plan (CSP). Because these individuals receive Rule 185 case
management services, they must also receive a Coordinated Service and Support
Plan (CSSP) with each annual assessment.
Lead agencies have made significant progress toward cleaning up those
instances of staff, or former staff, who were given MnCHOICES user roles and
functions through SSIS and who no longer need access to MnCHOICES. We want to
clarify that vigilance about this is very important and to share a few
important reminders:
-
Do not
delete users from their SSIS roles
-
Do not
remove functions before reassigning open assessments in a certified assessor’s queue
- Contact the help desk if a person’s functions
were removed before assessments were reassigned
- If a person had his or her assessor function
removed, his or her name no longer appears in the “All Assessment Activity”
queue, but his or her name will be on the documents and event logs
Some certified assessors reported
they were not able to email their CLUs after documenting them in MnCAT Step 4.
The Recertification module of MnCAT
Step 4 uses a feature that takes the text from TrainLink and puts it in an
email message. Because web browsers limit the number of words that can be sent
using this feature, the email messages can’t be created if the number of words
being sent exceeds the limit imposed by your browser.
We’ve changed the coding to send
less information about each CLU in the email message. For example, we removed
the “Activity Type” field. If you still experience problems emailing your transcript,
let us know by using the “Request Help” button located at the bottom of the
Step 4 Recertification module used to document your CLUs.
We were so excited to see Rita
Chamberlin in the office this week. She has been out on the “2.0 Trail”
gathering insight, during business process review focus groups, from all lead
agencies that use MnCHOICES to conduct assessments. She told us she is really
enjoying the opportunity to engage with you in discussions about the MnCHOICES assessment.
Rita, and the rest of the MnCHOICES team, want to thank you for taking the time
to have these important conversations as we begin to plan for MnCHOICES 2.0.
We are at a very important point in
our use of MnCHOICES to conduct reassessments for people receiving publicly
funded long-term services and supports (LTSS). Here are a few reminders:
By Jan. 1, 2017, all lead agencies must:
- Conduct all LTSS
new and reassessments in MnCHOICES
- No longer use
legacy tools for LTSS assessments and reassessments
NOTE: This does not include
work done on behalf of a managed care organization (MCO)
By Jan. 1, 2018, lead
agencies must assure that:
- Everyone who
receives a reassessment will have received at least one assessment/reassessment
in MnCHOICES
-
The county of residence (COR), or
tribe, for a person who receives LTSS will conduct the reassessment as outlined
in DHS’s Aug. 19, 2016, memo.
All agencies
received a memo from DHS, dated Sept. 22, 2016, and some were instructed to
complete an assurances document. If your agency expects to meet the timelines
above, there is no need to submit an assurances document.
Assurances documents:
o
Date your agency
will conduct all LTSS assessments in MnCHOICES
o
Steps your agency
will take to meet that date
o
Other information
your agency feels is necessary to help DHS understand your situation.
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