Adult Career Pathways Updates
SFY18 Funds Expire June 30, 2019; SFY19 Funds May Be Extended
SFY18 and SFY19 grant funds expire June 30, 2019. SFY18 funds CANNOT be extended. However, SFY19 funds may be extended by modifying your application. The modification must be fully executed before June 30, 2019. If you anticipate having unspent funds and would like to be able to apply them toward the purpose of your grant, please speak to your program coordinator if you have not yet done so.
Requests for Proposals
The Office of Adult Career Pathways posted Requests for Proposals (RFPs) for grants for SFY20 and SFY21 in June. Programs included in the postings are:
- Pathways to Prosperity (P2P)
- Women’s Economic Security Act (WESA)
- South East Asian SE Asian
- Support Services
Watch the DEED website for the postings!
Pathways to Prosperity (P2P) – Financial Reconciliation
For the current quarter (ending June 30, 2019) and moving forward, full financial reconciliation documentation will NOT be required with quarterly reports from P2P grantees. Grantees must complete the financial reconciliation process for previous quarters (e.g. the quarter ending Mach 31, 2019), if they have not already done so.
A DEED staff member may still request backup documentation as needed for invoices throughout the year and the financial reconciliation will still occur at grant monitoring.
Workforce One (WF1) System Issue
WF1 is requiring placement detail when a participant is exiting as “Completed Program Objective” with a Labor Force Status as “Unemployed.” A fix will be applied, but not until mid/end June. If a participant has completed their program objective, but is unemployed, do not exit them until the fix has been applied. If, at the time you enter the data, the participant’s exit date occurred more than 90 days in the past, you will then need to put in a ticket to backdate the exit date.
Workforce One (WF1) Entry
Service providers should strive to remain current on entering case notes into the Workforce one (WF1) database. Service providers will not receive credit for progress not tracked in WF1, which may impact future grant awards. If you are having trouble entering data into WF1, or have questions, please contact your program coordinator. Your coordinator will be happy to answer your questions or provide an on-site tutorial.
Case Notes
Providers must adhere to DEED's Data Entry Timeliness and Content Policy when creating case notes for entry into Workforce One (WF1).
- Case notes must provide a complete, accurate, timely and concise explanation of frequency and type of contact with participants, as well as services provided and the outcomes associated with those services.
- Case notes must be written so that the reader has all background information for the participant, as well as the purpose of meetings, and where, why, and how contact took place.
- Counselors must attempt to contact each participant at least once every 30 days. The participant must make live contact with the service provider at least once every 30 days. Live contact is one-to-one contact between service provider and participant. The service provider should include the results of the attempts and the participant contact in the case notes.
- Individual notes containing medical information need to be marked as “private” in WF1.
- Other participants’ names should not be found in a participant’s case notes or file.
- If the participant requests his/her case notes, service providers must provide a paper or electronic copy as requested.
- Case notes are subject to subpoena, and can be used during appeal or grievance processes, and in a court of law.
TAA Updates
Trade Adjustment Assistance (TAA) Petitions
- Pending DOL’s investigation
- 94699 – The Mosaic Company, Plymouth
- 94627 - Toppan Merrill, St Paul
- 94780 – Target Corporation, Minneapolis
- Denied by DOL
- 94576 – Optum Technology, Eden Prairie
- Certified by DOL
- 94202 – DLR Group a/k/a Epsilon/Catapult Marketing, Minneapolis
- 94663 – Assurant Inc., Assurant IT Help Desk, Woodbury
- Recent or Upcoming informational sessions
- 94364 - Ditech Financial LLC, St Paul, June 11th
- 93735 - Hutchinson Technology, Inc., June 12th
TAA Training Application Tip
TAA is providing tips for each section of the training application in the recent editions of Partner Express. Each TAA training application needs to meet the Six Criteria for Approval. June’s tip is on the “Eight Case Management Services” on page 6 of the training application. A summary of the case management services include:
- Assessments
- Development of an Individual employment plan (often referred to as an IEP or ISS)
- Information on available training
- Information on how to apply for financial aid
- Available workshops
- Individual career counseling
- Labor Marker Information
- Information about support services
TEGL 22-08, Section G.1 states “It [grantee] must demonstrate that it [grantee] has provided or offered these [case management] services in either a paper-based case file or in an electronic case management system, which must be available for review.”
All customers participating in TAA must be notified of all eight case management services. These items are subject to monitoring in both Dislocated Worker (DW) and TAA programs. Please ensure the Dislocated Worker Counselor is providing these case management services. This is documented on page 6 of the TAA training application: DW Counselors, please initial and date each of the eight services once you have discussed them with the customer.
Funding Streams for TAA
USDOL requires at least 55% of all TAA participants be co-enrolled in the WIOA funded Dislocated Worker program, and DEED highly encourages local areas to have at least one WIOA funded activity on every TAA customer’s record. DEED understands WIOA funds are limited so it is recommended that a WIOA funded individualized career service activity be used. Examples of individualized career service activities are Staff Assisted Assessment, Career Counseling, Individualized Plan Development, Job search assistance, etc. Currently Minnesota is showing 34.2% of TAA participants as co-enrolled because USDOL performance metrics do not capture participants enrolled in state formula only.
Topics you’d like addressed?
The Partner Express is a resource designed with you in mind. If you have suggestions on topics you’d like TAA to address, please let us know! We are here to help: deed.taa@state.mn.us or call 651-259-7543. Applications, news, resources, and forms are available on the Counselor Portal: https://mn.gov/deed/programs-services/dislocated-worker/counselors/
Dislocated Worker and WIOA Adult Program Updates
Quarterly Narrative Progress Reports (QNR) for SCSEP and Legacy Demo Grant are now due 30 days after quarter end. The due date for PY18 Quarter 4 is July 30.
Performance Updates:
Program Year (PY) 2018 through Quarter Three Performance Outcomes
Attached you will find the performance outcome spreadsheets for Total Dislocated Worker, State Dislocated Worker, WIOA Dislocated Worker, DWG, and WIOA Adult programs.
- Performance goals based on WlOA negotiated standards for PY2018
- Color Key:
- Green means the set goal was met or exceeded
- Yellow means at least 50% of the goal was met
- Red means less than 50% of the goal was met
- Served is all participants accessing the program during the actual program year (real-time)
Small Layoff Independent Grantee Performance Tier Ranking
Program Year 2019 Grant Round for State Dislocated Worker SLIG Formula Allocations. For more information on these performance tiers, please see the attached FINAL PY19 Allocation Performance Tiers document.
Dislocated Worker and WIOA Adult Workforce One “Funding Stream and Performance Guidance”
Please see the attached AD_DW Activities and Funding Stream Guidance for information on the following:
- Common misunderstandings and other important information (slides 3 – 9)
- Length of time formula grants are active and available to access (slides 10 – 13)
- Formula grant naming conventions (slides 14 – 16)
- When activities need to be updated (slides 17 – 20)
- How to find cases needing funding information updates (slides 21 – 23)
- How to update activities with new funding information (slides 24 – 31)
- TAA activity information related to DW case management requirements (slide 32)
- How to run reports for grant specific paperwork (slides 33 – 48)
- How to determine what performance report a case will be included in (slides 49 – 51)
- What activities count in performance indicator measures (slides 52 – 55)
- WIOA cohorts and instructions on how to read the cohort table (slides 56 – 62)
IMPORTANT REMINDERS
- Program Year 2018’s Data Freeze Date is July 26, 2019.
- If you entered a training activity in Workforce One but your participant decided not to attend training and they withdrew before costs were applied, DELETE THE TRAINING ACTIVITY. DO NOT SIMPLY CLOSE IT.
- Exclusionary Exit Reasons include Death, Medical Treatment, Institutionalized, and Reservist Called to Active Duty.
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Program Year 2018’s performance cohorts
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2nd Quarter Employment: includes participants who were exited 07/01/2017 – 06/30/2018.
- Positive outcomes in this measure are participants who show in wage detail as earning at least $1.00 during the second quarter after exiting and participants who have supplemental wage information entered in Workforce One.
- Negative outcomes in this measure are participants who DO NOT show earning at least $1.00 in wage detail during the second quarter after exiting and those participants also DO NOT have supplemental wage information entered in Workforce One.
- The only participants excluded from the 2nd Quarter Employment measure are participants with an exclusionary exit reason.
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4th Quarter Employment: includes participants who were exited 01/01/2017 – 12/31/2017.
- Positive outcomes in this measure are participants who show in wage detail as earning at least $1.00 during the fourth quarter after exiting and participants who have supplemental wage information entered in Workforce One.
- Negative outcomes in this measure are participants who DO NOT show earning at least $1.00 in wage detail during the fourth quarter after exiting and those participants also DO NOT have supplemental wage information entered in Workforce One.
- The only participants excluded from the 4th Quarter Employment measure are participants with an exclusionary exit reason.
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Median Earnings: includes participants who were exited 07/01/2017 – 06/30/2018.
- The median earning is based on all participants who show in wage detail as earning at least $1.00 during the second quarter after exiting and participants who have supplemental wage information entered in Workforce One.
- The median is the middle ranking wage of all participants when sorting all participant’s 2nd quarter wages sequentially.
- The only participants excluded from the Median Earnings measure are participants with an exclusionary exit reason.
REMINDER: ALL WAGE DETAIL AND SUPPLEMENTAL WAGE INFORMARTION ARE COMBINED. Entering wages that will also be reported in wage detail will artificially inflate this measure.
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Credential Attainment Rate: includes participants who were exited 01/01/2017 – 12/31/2017 who attended training during their enrollment period (had a training activity on their case).
- Positive outcomes in this measure are participants with training activities on their record who have a credential captured in Workforce One no later than 365 days after the participant’s exit date.
- Negative outcomes in this measure are participants with training activities on their record who DO NOT have a credential captured in Workforce One within 365 days after the participant’s exit date.
- The only participants excluded from the credential measure are participants without training activities and/or participants with exclusionary exit reasons.
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Measurable Skill Gains: includes participants who had a training activity open at any time between 07/01/2018 – 06/30/2019
- Positive outcomes in this measure are participants with training activities open at any time during the program year who have a measurable skill gain captured in WF1.
- Negative outcomes in this measure are participants with training activities open at any time during the program year who DO NOT have a measurable skill gain captured in WF1.
- The only participants excluded from the credential measure are participants without training activities open during the year and/or participants with exclusionary exit reasons.
Should you have any performance or data entry questions, please contact the Dislocated Worker and WIOA Adult Performance Coordinator, Amy Carlson, at amy.carlson@state.mn.us.
Labor Market Information Updates
Bachelor’s Degree to Career Destination
The spring issue of Minnesota Economic Trends includes a story written by Sanjukta Chaudhuri and Carrie Marsh about the new Bachelor’s Degree to Career Destination (BDCD) tool, which maps post-secondary fields of study to occupational outcomes to contribute to our understanding of post-secondary education outcomes. According to the article, “one of the critical challenges of the labor market is to align the supply and demand of skilled workers to ensure that workers can find jobs and that vacant jobs are quickly and efficiently filled. Reliable data help students make informed choices about their fields of study and future career paths.”
The new BDCD data tool summarizes the self-reported occupational outcomes of Minnesotans with a bachelor’s degree using data from the Census Bureau’s American Community Survey, and shows the progression of occupational pathways and associated median earnings, labor force participation rates, and unemployment rates.
As the article details, “an undergraduate student interested in becoming a management analyst will find that about 18 percent of management analysts hail from the business management and administration field. However, 28 percent are from the next four most common fields of study: general business, marketing, finance and accounting; while computer science, economics, psychology, communications, management information and statistics round out the top ten fields of study. In this and many other occupations, students representing a variety of majors still have a good chance of landing a job in their chosen occupations.”
The BDCD is a visual display of fields of study at the bachelor’s level and labor market outcomes for Minnesota residents. Specifically, the BDCD provides information on occupations, employment and unemployment, labor force participation, and wage and salary income.
The tool uses empirically-based evidence to map individuals’ undergraduate fields of study to their actual job. Based on Minnesota data from the American Community Survey, the tool is designed for anyone interested in exploring patterns of occupational outcomes by undergraduate field of study.
Jobseekers that are considering a bachelor’s degree can use the BDCD tool to see what their outcomes might be in various programs of study.
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