VRS_Invoice and Report Requirements

Vocational Rehabilitation Services header

Dear Community Partners,


I have a few updates for you today regarding your P/T contracts with VRS. VRS has developed the list of elements that are required on invoices for VR services and elements that are required on the accompanying report. These changes can be found in the document linked below and on our website under the “Forms and Reports” tab: https://mn.gov/deed/job-seekers/disabilities/partners/resources/


The information does refer to a new process for submitting invoices and reports to VR and receiving authorizations from VR. Instead of emailing invoices and reports to the counselor, the tech, or both, we will now use a single shared mailbox for each location. The shared email inbox will be helpful so community partners don’t have to keep track of what individuals to send correspondence to and it will help streamline reviewing the correspondence in our VR offices. This process has been piloted in three VR locations.


Sending Invoices and Reports: For new authorizations, Community Partners should start sending invoices and reports directly to the shared email address listed on new authorizations. If you have an authorization that was generated before this process was in place, please submit the invoice and report as you have in the past. 


Receiving Authorizations: For new authorizations, Community Partners will start to receive authorizations from the shared email address of the office location.


If you have any questions, please contact me or Anne Paulson, DEED-VRS Rehabilitation Program Specialist, at Anne.Paulson@state.mn.us, 651-259-7135.


Thank you for partnership and all you do for Minnesotans!


Warm regards,



Kim Babine | Director of Community Partnerships

Vocational Rehabilitation Services

Direct: 651-259-7349

Email: kim.babine@state.mn.us