Requesting Employee Contact Information

Requesting Employee Contact Information

Dear Friend ,

As you are aware, legislation is pending that could make significant changes affecting members of the Michigan Public School Employees Retirement System (MPSERS). Members who have had any service in the past 12 months will be asked to make a retirement plan election and/or a retirement healthcare election in miAccount by a specific deadline. This means that ORS will have to work quickly to get the important election information to all MPSERS members in a timely manner.

In light of this, we are asking that your reporting unit provide us with a list of your active employees contact information, i.e. phone numbers and email addresses. Having this information means that ORS can ensure that every possible attempt is made to get vital retirement plan information to our membership.

You can provide this information in one of two ways:

• Use the attached preformatted spreadsheet, or
• Create a Microsoft Excel or comparable data file.

You will need a separate file for each reporting unit that you are responsible for. The next step is to upload your file to the ORSCont mailbox on the Data Exchange Gateway (DEG).

Your data file must include the following information as separate columns:

• Social Security (Example: xxxxxxxxx no hyphens in text format)
• First Name
• Last Name
• Phone Numbers including area code (Example: xxxxxxxxxx no hyphens in text format.)
• Email address

Your payroll office will have the DEG User ID and Password for your reporting unit. Instructions for uploading it to the DEG are below.

Step 1. Open your internet browser and enter the DEG address: https://dxgweb.state.mi.us.

Step 2. On the Login page, enter your user ID and password, then click on Logon.

Step 3. On the next page, click on Upload to request an upload.

Step 4. To upload your ORSCont file enter the following:

-    Mailbox MUST be ORSCont.

-    Application ID: MUST be ORSCont.

-    Transfer Mode: Check the binary radio button.

-     File: Click the Browse button to search for the file to upload.

Step 5. When the information has been entered click on the Upload button. NOTE: You must not click on any button in the browser until the transfer is complete.

Step 6. Wait a few seconds for a lengthening horizontal bar to start moving across the bottom of your browser window. This bar shows the progress of your upload.

Step 7. When the transfer is done you will see a message on the screen indicating your file was successfully loaded.

Step 8. At this point your upload is complete and you can resume using your browser.

Step 9. When finished, click Logout.

If you have questions, please contact employer reporting via email at ORS_Web_Reporting@michigan.gov.

Subscribe to receive updates from ORS on retirement reporting, including proposed legislation, Reporting Instruction Manual updates, the latest issue of the Retirement Times newsletter, and more. This is the best method of staying informed.

• ORSContTemplate.xls