Revised Records Retention Schedule for LHDs (GS7)

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Revised Records Retention Schedule for LHDs (GS7)

General Schedule #7 (GS7) for LHDs was revised on April 24, 2018, to include three major categories of records for the PHEP program. It is the responsibility of each LHD to be aware of applicable records retention schedules and to ensure records are maintained appropriately and in accordance with State law. Note: the destruction of items that have exceeded the legal retention period may be affected by internal local health department policies on how those records are to be handled/destroyed. 

All records produced by state and local government agencies must be maintained in accordance with appropriate records retention schedules (PA 431 of 1984 as amended by PA 504 of 1988).  Records include (but are not limited to): electronic and or paper correspondence, personnel records, policies, sign-in sheets, financial reports, meeting minutes, training materials, emergency response plans, after action reports, etc.

Records retention requirements specific to LHD PHEP programs are defined in three schedules:

• GS7 – Local Health Departments
• GS26 – Local Government Human Resources
• GS31 – Local Government Financial Records