Upgrades to DCDS and MiTES – July 1st

 

The weekend of June 28^th OFM will be updating the State of Michigan Time and Expense System (MiTES) and DCDS.  Functionality will be updated, new screens have been added and some screens have new fields/buttons.  In preparation for the upgrades the following is an overview of some changes that are part of the upgrade and will be available for all users on July 1^st .  For a more comprehensive list see the link later in this email.

 

The following are some changes to DCDS of interest to users:

• DCDS will follow the new password standards.  Therefore when the user’s password expires after July 1^st they will need to follow these guidelines.
• DCDS IDs will lock after three incorrect entries of password.  However, it will unlock automatically after 30 minutes.
• Employees will have the ability to certify their timesheet if it was entered for them by someone else.
• Leave/OT notifications will include the related dates.

 

The following are updates to MiTES of interest to the users:

 

• Travel Requisitions will be available online to request travel for both Non Routine and Out of State Travel and can be used to create the related expense after approval.
• An Overnight flag will be available on the Expenses Tab
• Meals will be summarized (example Lunch, Breakfast, Dinner) and the system will decipher whether they are in state, out of state, taxable, non taxable, etc.
• Meals will be validated by SOM Standard Travel Regulations Departure and Return Times.
• Advance Liquidations will auto populate based on the expense dates.
• Approvers can create an approval queue of all expenses/advance/requisitions they wish to approve and will not be required to return to Approval selection screen after each approval.
• You will only be allowed to enter Out of State expense types on Out of State Expenses, In State  expenses types on In State and Non Travel expense types on Non Travel.
• Personal expenses incurred to fuel, repair or wash a State Vehicle will now be reimbursed through MiTES.
• Ability for an employee to certify an expense that has been entered on their behalf by someone else.
• Notifications will include more information.

 

To see a more comprehensive list of the changes and screen prints please go to the Time and Expense Project page  (http://connect.michigan.gov/portal/site/budget/menuitem.8394acc5a724884b2f97621052b890a0/) and select “Phase 3a Upgrades and Screen Prints” under the Key Information section.  Note that this document is broken down by Travel and Non Travel.