After-Hours Problem Line: 240-490-CUPF (2873)
One summer evening in 1978, the then County Executive, James Gleason, held a public meeting to discuss a report submitted to his office by the Community and Education Services Task Force that the County Council had created a year earlier, and which was charged to provide a “plan of action for coordinating the use of schools.” Up until that time, the use of schools’ facilities had aroused much disagreement among community groups and schools’ officials. The taskforce had made 43 recommendations to Mr. Gleason to create a path forward for fair and equitable access to use schools during non-academic hours. The first recommendation was to create an Interagency Policy Board with representatives from the County Executive, the County Council, the Board of Education, MCPS, the Maryland National Capital Park and Planning Commission, the Montgomery College, and four citizens. The ICB (Interagency Coordinating Board) provides fiscal and policy guidelines to CUPF. The second recommendation of the taskforce was implemented by late summer of 1978 with the hiring of Dr. Gail Ayers to serve as the first Director of the Office of Community Use of Schools (CUS). All things being equal, the agency’s first two decades, 1978-1998, which predated the information age, was marked by some “battles”, said Dr. Henry Lee, Vice Chair of the ICB. Back then, everything was done manually: from booking rooms for events to processing payments, refunds, cancellations, bookkeeping, etc. Oh, the good old days! But the next two decades, 1998-2018, the agency took an unprecedented expansion spearheaded by its second director, MS. Ginny Gong. She was the long-term President of the National Chinese American Association. Ginny, who had come from the county’s public-school system, would admit that that helped. Among the notable achievements under Ginny were office automation, staff increase, and the agency’s name change from CUS to CUPF (Community Use of Public Facilities) because of the addition of county government buildings and libraries to the existing inventory of public schools’ facilities. After twenty years at the helm of CUPF, in June 2018, Ginny would retire. On June 10, 2018 CUPF staff welcomed the agency’s third director and first African-American, Ramona Bell-Pearson. The 59-year-old Ramona has held multiple positions with the county that included County Attorney, MCPD staff Attorney, Assistant Chief Administrative Officer. She is thinking downstream about information and data management, staff empowerment and advancement through training opportunities, the broadening of the range of users, and managing our public image. So, as we celebrate our 40th year, we invite you to read the important deadlines and announcements printed below. We also share the reflections of the Chair of the Interagency Coordinating Board (ICB-CUPF), Dr. Clint C. Wilson II, followed by the Director’s message.
|
Starting
on Wednesday, August 15, at 8:30 a.m., CUPF will accept online reservation
requests for use of indoor public-school facilities for the 2018-2019 school
year. This includes before-and after-school enrichment programs, evening use,
weekend use, etc., regardless of room type. To submit a request, please
use the customer e-portal at: www.ActiveMONTGOMERY.org For more information, visit: www.MontgomeryCountyMD.gov/CUPF.
Please remember if you are making a
reservation on behalf of an organization, an account for the organization must
be created, listing you as a representative. If the organization already
has an account and you wish to be listed as a representative, please send us an
email at: cupf@montgomerycountymd.gov
so we may add you. If the organization account does not exist, or you are
not sure, also send us an email with information about the account to include
address, main phone number and whether or not it’s a not-for-profit.
back-to-top
PTA/ PTSAs have
priority of use of school facilities, provided they submit their requests for
the entire school year by August 15 of each year. The annual PTA/ PTSA
information packet is now available on our website. The packet includes critical
information regarding PTA/ PTSA reservation requests, enabling priority
placement. For more information, visit: www.MontgomeryCountyMD.gov/CUPF.
To maximize community use hours and expedite the reservation request
process, CUPF management would like to remind user groups of our longstanding
START and END time requirements for all activities. All community use hours
requested at public facilities (indoor and outdoor) must begin and end on
either the hour or half-hour. Any request for a permit with a START and END
time other than on the hour or half-hour will be denied, and users will need to
resubmit their reservation request, which may put some at risk of losing the
initial time requested. While we have made exceptions
in the past, we must enforce this process to maximize public space needed for
the thousands of community groups requesting use of facilities.
For example: if a user submits a permit request with the start
time of 6:05 and end time of 7:15, the request will be denied. Using this
scenario, the correct start may be either 6:00 or 6:30, an end at 7:00 or 7:30
with increments of half hour whichever best meets the needs of the group.
This requirement applies to indoor and outdoor use on weekdays after
5:00 p.m., all times on weekends, and all times on holidays. We thank you for
your understanding and cooperation.
back-to-top
The Chair of the Interagency Coordinating Board
(ICB), Dr. Clint C. Wilson II, recently sat down with CUPF’s Communications and
Outreach Coordinator, Rodrigue Vital, to share some insights and reflections on
CUPF’s 40 years of existence. A native of San Antonio TX, Dr. Wilson was
raised in Los Angeles, CA. He earned his B.A. degree (California State
University, L.A.) and M.A. degree (University of Southern California) in
journalism with a minor concentration in sociology. A professional journalist
for 10 years, he worked for the Los Angeles Times, the Associated Press, and
the Los Angeles Sentinel among others.
He completed his doctorate in higher education
administration from the University of Southern California and has served on the
faculties of Pepperdine University, California State University, Los Angeles
and the University of Southern California before coming to Washington D.C. as
associate dean and journalism department chair at Howard University’s School of
Communications. Dr. Wilson has lectured at numerous colleges and universities
in the U.S. and abroad at Oxford University. He has authored eight books
including some that are required textbooks for journalism and mass
communications students at more than 100 colleges and universities. He retired
from Howard University in 2015 where he now serves as Professor Emeritus of
Journalism, and Communication, Culture and Media Studies. He has been a
Montgomery County resident for more than 30 years. Here is an excerpt of the
interview with Dr. Wilson.
Q:
Dr. Wilson, when, and what led you to serve on the ICB, how did you become
involved?
A:
In 2015, as I was nearing retirement from Howard University, a member of my
college fraternity (Alpha Phi Alpha) informed me of a vacancy on the
Interagency Coordinating Board and encouraged me to apply. During the interview
with county officials I stressed my desire to serve on behalf of all
constituencies in our increasingly multicultural community. I believe
working with ICB-CUPF is a chance to make a valuable contribution of service to
our Montgomery County citizens.
Q:
In its forty years history, what do you think describes best or explains
ICB-CUPF’s value to our community?
A: I have only been involved
with CUPF for three years, but I have found it to be unique among county
municipalities in the United States. It is a comprehensive agency that serves
to meet the needs of residents desiring access to public facilities for
recreation and various meeting spaces. It is a testament to the efficiency of the CUPF staff and
administration that some Montgomery residents take availability of facilities
for granted. It is often easy to forget that after-school hours or during
summer hiatus the schools are closed and not only are the teachers and students
gone, but so are most of the staff personnel who handle oversight, maintenance,
security etc. CUPF must ensure these and other support needs are covered while
public users occupy MCPS facilities. The coordination of granting access to
these facilities for a nominal fee is both commendable and
challenging.
Q:
What is the most challenging part of the job of the Board?
A:
The Board is representative of the broad spectrum of community and public
institutional interests. It is comprised of dedicated people who clearly
demonstrate their desire to serve Montgomery County residents. The board
understands that individuals and groups have various expectations
concerning use of the facilities. However, they sometimes want exclusive
use of facilities without understanding the complexities of competing
applications within CUPF’s mission and objectives. It reminds me of a
trait I sometimes saw in my university students: when academic challenges
became difficult for them they began to think of their professors as barriers
to completing their degrees rather than facilitators helping all students reach
their educational goals. The ICB-CUPF board and staff exist to facilitate the
use of facilities and assure, to every possible extent, that there is fair and
equitable access for all.
back-to-top
|
Let me start by saying thank you to all who have worked to
make Community Use of Public Facilities (CUPF) all that it is and all that it
has the chance to become. For forty years our agency has worked to ensure that
our Community is able to benefit from the public assets represented by the
public facilities. Among those who have
worked the hardest are the members of the Interagency Coordinating Board
(ICB). We truly appreciate the
dedication and efforts of the high level of stature each member represents as
well as the high level of dedication and participation they have devoted to our
Organization
Thank yous must go out to past Directors including our first
Director, Gail Ayers, and our most recent Director, Ginny Gong. Gail got this
agency started and Ginny molded us into what we are today. Starting as Community Use of Schools (CUS)
under Gail meant that our Communities had access to public schools while under
Ginny, government facilities such as county office buildings and a grand civic
building were added to the available facilities and we became known as (CUPF).
We value our collaborations and partnerships with Department
of Recreation and Montgomery County Parks and the coordinated software that
integrates our systems known as ActiveMontgomery.
As the newest and third Director of CUPF I bring
my twenty plus years of experience as a County employee and look forward to
leading our agency into the next phase. Our staff resources
include 40 dedicated staff, some of whom are detailed from Montgomery
Parks, MCPS, Recreation, and approximately 250 MCPS employees that work with CUPF staff to facilitate the
use and upkeep of public schools by our Communities.
Our agency is just getting started, and with the promises of
an exciting future. I hope you will come
along for the ride.
|
|