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There
are a number of things happening here at CUPF that impact all community user
groups. Below are some important dates to remember, some critical information,
and more. Please read carefully.
ALL indoor sports leagues and clubs
meeting the established definition(s) MUST complete a request form to be
considered for official designation and to obtain high-volume, historical gym
use permit processing for the 2017-2018 school year.
This form must be submitted regardless
whether a group received this designation last year or last season. Groups must
apply again for the 2017-2018 school year.
If forms are not submitted for a
qualified league or sports club by June 15, 2017, the group will lose historical
use and have to apply online beginning August 15 on a first-come, first-served basis with
individual users for dates of use during the 2017-2018 school year. Please CLICK HERE TO READ
QUALIFYING DEFINITIONS AND OR SUBMIT THE FORM ONLINE today.
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In order to provide an in-person
overview of changes to CUPF processes, deadline dates, etc. as well as to allow
community user groups time for questions, answers and to provide feedback, please
join us on Tuesday, July 11, 2017, 7:00-8:30 p.m., at the Upcounty Regional
Services Center, located at 12900 Middlebrook Road, Room A, Germantown. Attendance
is voluntary—there is no requirement that group representatives attend. There
is no need to register in advance.
Public Reservation Requests for Next School
Year:
Submission
dates for the entire 2017-2018 school year use of MCPS indoor facilities have
changed from last year. Change is necessary in order to accommodate the new
State mandate designating the first day of school be after Labor Day. There
will no longer be two separate submission dates for indoor use during the
school year. We have combined them into one single process. General reservation
requests of indoor school facilities, including before and after-school
enrichment programs, evening use, weekend use, etc. for the 2017-2018 school
year will be accepted online via the customer e-portal beginning August
15, 2017, at 8:30 a.m. The above
process does NOT apply to the following: MCPS administrative use of school
facilities, licensed before and after-school childcare (other than extra gym
space or evening activities), PTA/ PTSA submissions, government offices, or
approved high-volume use permits. If you have questions about this change,
email our office at cupf@montgomerycountymd.gov or call customer
service at 240-777-2725.
PTA Priority Use of
Schools:
PTA/ PTSA use of school facilities receives high priority IF requests for the entire school year are submitted by the long-established deadline of August 15 each year. Annual PTA/ PTSA informational packets regarding ICB/CUPF reservations will be sent on or before July 1, 2017. The packet will include information critical to the process to submit PTA/ PTSA requests so that you may receive priority placement. Packets will be distributed via email by MCCPTA, as was done last year.
Contracted service providers are often used for after-school programs. Please note that these contractors are NOT given PTA/ PTSA priority for scheduling and should not be submitted directly by the PTA/ PTSA. As a result, PTA/ PTSA’s utilizing such contracted service providers will need to ensure that the contractor adheres to the public scheduling go-live dates (July 15 for field use, August 15 for indoor ALL rooms).
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Thank you
for using public facilities for your community events and activities! Please
contact our office if you have any questions or concerns about information
shared in this newsletter. You may call 240-777-2725, Monday thru Friday, 8:30
a.m. – 5:00 p.m., or email CUPF Customer Care at: cupf@montgomerycountymd.gov
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255 Rockville Pike, Suite 201, Rockville, MD 20850
General Information 3-1-1 Call Center – TTY 1-800-735-2258
After Hours Emergency Number 240-490-CUPF (2873)
cupf@montgomerycountymd.gov
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