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We hope
you are enjoying this unseasonably warm February! Before we all catch Spring
Fever, we want everyone to be sure that they are well informed of a few matters
that impact many of our community user groups. Here are some quick reminders,
updates and news from CUPF…
Reminder: Submission deadline for summer
“sports league” and “athletic sports club” designations is March 1, 2017.
If you submitted a league/club
designation form for the school year, it does NOT carry over into the summer. A
new form is required for summer 2017. This is NOT for your dates of use, but
simply to apply to receive approval as a sports league or club. Click here to visit the
CUPF Resources page.
Then, click on “Request for Designation as Sports League or Athletic Sports
Club” form. If your group meets one of the two definitions and wish to apply
for high-volume use scheduling, please complete and submit the form. We must
receive this request form no later than March 1,
2017, for dates of use during the upcoming Summer season in order for groups to
be considered for high-volume, historical use priority.
We will approve or deny
league designation requests no later than March 15, 2017. Notice will be sent via
email.
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This
program subsidizes facility fees for use of school classrooms, all-purpose
rooms/cafeterias, library meeting rooms, the Clarksburg Cottage meeting room,
and the District 3 Police Station meeting room. The activity/program must
be sponsored by a Maryland-based, non-profit 501(C)(3) organization that primarily
serves vulnerable youth or low-income residents receiving financial assistance.
Applications
for FY17 (July 1, 2017 through June 30, 2018) are still now being accepted.
More information, including how to apply can be found at: http://www.montgomerycountymd.gov/CUPF/info-other/Subsidy.html
Bill
Polman, currently assigned to handle large community use events at schools, has
been promoted within CUPF and will now be assigned to handle components of the
MCPS childcare bid process that our office administers on their behalf.
Carrie
King has been assigned to handle large events in school facilities. Carrie has
been with CUPF since September 2016. She has many years of community use
experience at the Louisiana State Capitol grounds where she managed the
permitting process for more than 13 years, including large events both indoor
and outdoor. Carrie is very detail-oriented. I am confident that she will do a
superb job in managing the large events at MCPS facilities. Carrie may be
reached at 240-777-2725 or via email at Carrie.King@montgomerycountymd.gov.
General reservation requests for use of school facilities
during Summer 2017 will be accepted beginning May 1, 2017. Requests must be submitted via www.ActiveMONTGOMERY.org.
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Submission dates for the 2017-2018 school year
use of MCPS facilities have changed from last year. Changes are necessary
in order to accommodate the new State mandate that the first day for students
be after Labor Day. There will no longer be two separate submission dates for
indoor use during the school year. We have combined them into one single process.
Please read carefully to avoid missing out on the earliest possible opportunity
to reserve space in school facilities next school year.
General reservation requests of indoor
school facilities, including before and after-school enrichment programs,
evening use, weekend use, etc. for the 2017-2018
school year will be accepted online via the customer e-portal beginning
August 15, 2017, at 8:30 a.m.
The above date does NOT apply to the following: public schools, MCPS
offices, licensed before and after-school childcare (other than extra gym space
or evening activities), PTA/ PTSA submissions, government offices, or approved
high-volume use permits.
If you
have questions about this change, please email our office at cupf@montgomerycountymd.gov or call customer
service at 240-777-2725.
Open
flames of all types are strictly prohibited in public school facilities due to
fire safety regulations. This includes candles, grills, sterno equipment of all
types, etc. Further, hotplates, microwave ovens, and other electric cooking
devices are prohibited in public school facilities since electrical systems in
rooms other than kitchens do not have the capacity for such equipment.
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At the
request of elementary schools, user groups providing after-school enrichment programs
should ensure that their request and resulting permit show the accurate name of
the activity. This ensures clarity of school announcements to students
attending after-school activities. Likewise, if you cancel a session but choose
to not modify your permit or do so on short notice, please notify the school
office to avoid them having students stay for your program that was canceled.
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Arrival
and departure times shown on CUPF permits are firm. Participants should not arrive
prior to or stay beyond times shown on the permit. Many groups are scheduled
back-to-back. When one group arrives early or stays late, it often disrupts
other groups’ use of the facility. We want all groups to have equal access and
an enjoyable time using public facilities. We appreciate your cooperation in
respecting the times on your permit.
Community
use in the following public libraries is temporarily suspended due to facility
closures:
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Quince Orchard Library: Effective March 18, 2017, this facility will be closed until further notice
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White Oak Library: Planning to close prior to April 2017; will remain closed until further notice
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Little Falls Library: Currently closed; scheduled to re-open mid-May 2017
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Davis Library: Currently closed; scheduled to re-open in mid-May 2017
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Aspen Hill Library: Currently closed; scheduled to re-open Spring/Summer 2017
Have you
ever wanted to throw a party for someone special? Maybe you’ve thought about a
surprise birthday party – well don’t wait any longer, call the Civic Building
to find out how affordable making a memory can be. Phone: 240-777-5350
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Thank you
for using public facilities for your community events and activities!
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255 Rockville Pike, Suite 201, Rockville, MD 20850
General Information 3-1-1 Call Center – TTY 1-800-735-2258*
After Hours Emergency Number 240-490-CUPF (2873)
cupf@montgomerycountymd.gov
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