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"The woods is shining this morning. Red, gold and green, the leaves lie on the ground, or fall, or hang full of light in the air still.”
– Wendell Berry
Annual Child Count Survey
It’s time for the annual child count. The deadline for submission will be here soon.
The purpose of the Annual Child Count Survey is to provide the U.S. Department of Education (USED) with data required by Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), for use in determining state allocations for Subpart 1 and Subpart 2 programs.
In addition to the computation of grants, the survey provides the Kentucky Department of Education (KDE) and USED with current information on the location and number of children living in institutions for neglected and delinquent children. KDE requires all Kentucky school districts to complete the Annual Child Count Survey to ensure federal compliance and to keep current records on all eligible institutions in the state.
Federal funding for children and youth who are considered neglected, delinquent or at-risk is directly affected by this count and is subject to an audit by USED. It is important the information submitted annually is complete, accurate and well documented. The Annual Child Count Survey is in the Grant Management Application and Planning System (GMAP) for both Subpart 1 and Subpart 2.
If you have questions regarding institution and student eligibility for the annual child count, you may reference the Title I, Part D Handbook, starting on page 18. Visit KDE’s Title I, Part D website to view additional neglected and delinquent (ND) program resources.
Subpart 1:
All state agency child counts must be submitted by Friday, Dec. 4. This is a one-day count, on a date selected by your state agency director. An email will be sent from the Department of Juvenile Justice or Department of Corrections director regarding the selected count day for which all data for the Subpart 1 child count will be pulled.
For information about the process or GMAP navigation, reference the Title I-D, Subpart 1 Child Count Guide or email Monica Higgins.
To help verify child count data, Kentucky Department of Juvenile Justice facilities will need to upload their school calendars in GMAP before submission. The school calendar provides documentation that helps verify child count data by showing the number of days per year that the program operates.
We will hold a virtual refresher meeting for the annual child count Subpart 1 survey on Monday, Nov. 9, at 9:30 am ET. You should have received a meeting invitation through email. If you would like to attend and have not received an invitation, please reach out to Monica Higgins. If you cannot attend the live meeting, don’t worry – it will be recorded and emailed to coordinators after the live meeting.
Subpart 2:
All local education agency (LEA) child counts must be submitted by Thursday, Nov. 5. The count period is Oct. 1-30.
For information about the process or GMAP navigation, reference the Child Count Guide and Annual Child Count Survey PowerPoint or email Wes Blake.
To verify child count data, LEAs will need to run the student ND Child Count ad-hoc report after Oct. 30 to capture all students enrolled within the 30-day count window. If there are additional eligible adjudicated students not captured by the report, they will need to be added in the specified survey portion in the GMAP report; this may occur if students enrolled and exited over a weekend or during fall break and were not enrolled in Infinite Campus.
For information concerning access to the ad-hoc reports in Infinite Campus, email Margalee Conlee. More information regarding the Annual Child Count will be sent via email.
We will be holding a virtual refresher meeting for the annual child count Subpart 2 survey on Tuesday, Oct. 20, at 10 am ET. We will briefly review the process, address FAQs, and give coordinators an opportunity to share best practices and ask questions. You should have received a meeting invitation by email. If you would like to attend and have not received an invitation, please reach out to Wes Blake. If you cannot attend the live meeting, don’t worry – it will be recorded and emailed to coordinators after the live meeting.
2026 Title I, Part D Pathway to Success and Performance Report Webinars
It was nice seeing everyone at our annual Title I, Part D Pathway to Success Training this past July at the Embassy Suites in Lexington. And it was nice seeing folks in our virtual Performance Report Webinars.
All the materials, PowerPoints and a recording for the webinar are housed on our (Subpart 1 and Subpart 2) Google Classroom sites, which you can access at any time. Thank you for joining us!
Engagement
If you’re looking for ways to engage your students in learning content, you may want to consider Break Free Education’s* upcoming and ongoing initiatives for the 2026-2027 school year:
Educational Initiatives: Curriculum mini-units offer opportunities for students to engage in meaningful and relevant project-based learning. These units are intended to be used as core content or supplemental projects and include a national contest.
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Unmasked: When the mask comes off, who’s the hero underneath? (November) Students design an original superhero, then present it two ways: a Hero Card giving the hero's name, superpower and what they stand for, and a Hero Build, a 2-D or 3-D version of that hero.
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Unstoppable: What do we lose when we make everything more efficient? (February) Students design, build and troubleshoot a Rube Goldberg machine that uses at least three simple machines to do one simple task, and every student writes up how it works through their own subject.
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Words Unlocked: Poetry Competition: (April) A seven-lesson poetry curriculum, then a poem on the year's theme, entered in a national contest that has run every April since 2013.
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Unacknowledged: Who draws the map, and what does it leave out? (May) Students spend six lessons on how a legacy survives or gets lost, then build a Legacy Map of a real place and write the Mapmaker's Statement that says why that legacy belongs on it.
Ongoing Initiatives/Resources*:
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Freedom Reads Book Club: A monthly book club including a book lottery, discussion questions, student reflection journals and more. (This is a partnership with Reginald Dwayne Betts)
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Creative Writing: A 3-unit creative writing curriculum to engage students in the power and joy of writing poetry, fiction, and drama.
*This information is provided for informational purposes only and does not constitute an endorsement by the Kentucky Department of Education.
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