Quality Control (QC) Data Review Now Available
The Office of Assessment and Accountability (OAA) opened the Student Data Review and Rosters (SDRR) application for a review of individual student data for ACCESS, Alternate ACCESS, Kentucky Summative Assessment (KSA), Alternate Kentucky Summative Assessment (AKSA), the Four-Year (2025) and Five-Year (2024) Cohort Graduation Rate, Postsecondary Readiness (PR), and PR Scores. The data review process provides schools and districts the opportunity to verify which students were tested and reportable for ACCESS/Alternate ACCESS, KSA, AKSA, and PR, determine nonparticipations, assess students meeting or not meeting the academic benchmarks for Postsecondary Readiness, and mark accommodations for students with an Individualized Education Plan (IEP) or classified as English Learners (EL) before public reporting.
All tickets must be submitted by 5 p.m. ET, Thursday, Aug. 21. This data review period is the last opportunity to request changes to individual student-level data prior to Public Release. (Districts will get one more look at the data on QC Day; however, only systemic issues can be reported at that time.) OAA acknowledges that August is a hectic time for district staff with the reopening of schools. Early submission of changes allows ample time to resolve any problems a school or district might experience before the data review closes.
During the SDRR Data Review Process, districts will be able to complete the following:
- Scan and upload Medical Nonparticipation forms in SDRR for one or more content areas for KSA and AKSA.
- Submit nonparticipations for:
- First year EL,
- Student Expelled without Services,
- Initially Fully English Proficient (IFEP),
- Redesignated Fully English Proficient (RFEP) and
- Roster Clean-up if needed. The Roster Clean-up nonparticipation addresses situations where the student appears on the student listing in error. Districts must explain why the student was not deleted from the Spring roster, or why the student appears on the student listing in error in the text box when the nonparticipation is selected. OAA will approve Roster Clean-up tickets, provided Infinite Campus (IC) also reflects the information.
- Request approval for demographic changes to the student data such as IEP, EL, and lunch status, etc. in SDRR, which will be approved by OAA, provided Infinite Campus (IC) also reflects the information (as of the first day of the 14-day spring summative testing for the district).
- Mark “Yes” or “No” under the accommodations column even if there is a “Yes” or “No” in the IEP column, if a student had an accommodation during testing for the assessments, not reflected in SDRR.
Data Spreadsheets
To assist in the identification of students requiring data review changes, spreadsheets are now available to download from the KDE applications login site. Choose the Student Data Detail (Excel and PDF) application and then select other documents to access the following student listing data. There will be one zip file named SD25_District Number_QC_DataReview_2025_District Name_202508013. DACs will only have access to the spreadsheets:
- Graduation Rate: Cohort-Four-Year and Five-Year- (Aggregate data)
- Student Data: Graduate, Postsecondary Readiness, Tests-KSA/AKSA content areas, and ACCESS Student Listings- (No aggregate data for PR, KSA/AKSA Tests and ACCESS at this time)
- The ACT: ACT Summary and Student Listings
Note: Both the SDRR and the Student Data Detail applications are accessible via the Application Login site. DACs will have district-level access to all schools for SDRR and Building Assessment Coordinators (BACs) will only have access to the school-level data associated in the district with the account in SDRR. Student performance level data of Novice, Apprentice, Proficient, Proficient, and Distinguished (NAPD) for KSA/AKSA is available at this time. NAPD data was released in PearsonAccessNext (PAN) on August 6.
Nondisclosures
Schools and districts should not share the preliminary data beyond the leadership level during the QC process. Please remember, all the data must be kept secure until public reporting. The data cannot be shared publicly or through email. Anyone reviewing the data will need to fill out the Nondisclosure Form, and District Assessment Coordinators (DACs) should keep the forms on file in the district office.
Assistance
For general information and assistance, download the student listings from Spring Rosters. Review the information in the I Need Help button at the top of each internal page and the Accountability, Accountability Quiz and Cohort tools linked in the Announcements box on the home page in SDRR. If these tools don't answer the question, please contact the Division of Assessment and Accountability Support by phone at (502) 564-4394.
To prepare for the Fall Reporting Data Review, OAA has created the following Module Trainings:
- Module 1-Data Review PowerPoint and video
- Module 2-Cohort and Postsecondary Readiness PowerPoint and video
These modules will assist districts and schools in the Data Review process while working in the Student Data Review and Reporting (SDRR) Application.
Possible systemic data quality issues should be emailed as soon as possible to kdeassessment@education.ky.gov.
If district or school staff are unable to access the KDE web application site, check with the Web Apps Admin Point of Contact (WAAPOC) (district technology person), who may reach out to the KDE Help Desk for assistance. The KDE Help Desk can be reached at (502) 564-2002.
For Career and Dual Credit Data changes, please contact the Office of Career and Technical Education.
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