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"These autumn days will shorten and grow cold. The leaves will shake loose from the trees and fall.”
– E.B. White
Annual Child Count Survey
It’s time to turn our attention to the annual child count. The deadline for submission will be here soon.
The purpose of the Annual Child Count Survey is to provide the U.S. Department of Education (USED) with data required by Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), for use in determining state allocations for Subpart 1 and Subpart 2 programs. In addition to the computation of grants, the survey provides the Kentucky Department of Education (KDE) and USED with current information on the location and number of children living in institutions for neglected and delinquent children.
KDE requires all Kentucky school districts to complete the Annual Child Count Survey to ensure federal compliance and to keep current records on all eligible institutions in the state.
Federal funding for children and youth who are considered neglected, delinquent or at-risk is directly affected by this count and is subject to an audit by USED. It is important the information submitted annually is complete, accurate and well documented. The Annual Child Count Survey is in the Grant Management Application and Planning System (GMAP) for both Subpart 1 and Subpart 2.
If you have questions regarding institution and student eligibility for the annual child count, you may reference the Title I, Part D Handbook, starting on page 22. Visit KDE’s Title I, Part D website to view additional neglected and delinquent (ND) program resources.
Subpart 1:
All state agency child counts must be submitted by Friday, Dec. 6. This is a one-day count selected by your state agency director. An email will be sent from the director of the Department of Juvenile Justice or Department of Corrections regarding the selected count day for which all data for the Subpart 1 child count will be pulled.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D, Subpart 1 website (at the right side of page under “related resources”) or email Monica Higgins.
To help verify child count data, Kentucky Department of Juvenile Justice facilities will need to upload their school calendars in GMAP before submission. The school calendar provides documentation that helps verify child count data by showing the number of days per year that the program operates.
We will be holding a virtual refresher meeting for the annual child count Subpart 1 survey on Monday, Oct. 14, at 9:30 a.m. ET. You should have received a meeting invitation through email. If you would like to attend and have not received an invite, please reach out to Monica Higgins. If you cannot attend the live meeting, don’t worry; we will record the meeting and email it to coordinators after the live meeting.
Subpart 2:
All local education agency (LEA) child counts must be submitted by Thursday, Nov. 7. The count period is Oct. 1-30.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D, Subpart 2 website (at the right side of page under “related resources”) or email Wes Blake.
To verify child count data, LEAs will need to run the student ND Child Count ad-hoc report after Oct. 30 to capture all students enrolled within the 30-day count window. Any additional students will need to be added in the specified survey portion in the GMAP report. For information concerning access to the ad-hoc reports in Infinite Campus, email Margalee Conlee. More information regarding the Annual Child Count will be sent via email.
We will be holding a virtual refresher meeting for the annual child count Subpart 2 survey on Tuesday, Oct. 29, at 10 a.m. ET. We will briefly review the process, address FAQs, and give coordinators an opportunity to share best practices and ask questions.
You should have received a meeting invitation by email. If you would like to attend and have not received an invite, please reach out to Wes Blake. If you cannot attend the live meeting, don’t worry; we will record the meeting and email it to coordinators after the live meeting.
 Jeff Wallace speaks during the open forum about his experiences in the juvenile justice system. Photo by Wes Blake, Kentucky Department of Education, July 29, 2024
2024 Title I, Part D Pathway to Success
By Wes Blake, Kentucky Department of Education
It was nice seeing everyone at KDE's annual Title I, Part D Pathway to Success Training in July at the Embassy Suites in Lexington.
Keynote presenter Jeff Wallace spoke about the power of trauma-informed-care, compassionate strategies and data-focused strategies to improve programs. He got a chance to visit with the students at Future Forward and Ashgrove Academy in central Kentucky the day after our training. Jeff and I were both impressed by the sincerity and thoughtfulness of the students and the quality of questions they prepared. I taught Advanced Placement and dual credit English courses for many years, and the depth of questions students prepare was second to none.
KDE is working on coordinating a Zoom meeting with Wallace that will enable all students to discuss Paulo Coelho’s "The Alchemist" and how the ideas in that book can help transform lives. Details will all be communicated via email and Google Classroom. Please reach out to Wes Blake with any questions.
Attendees at the training also got a chance to hear from Daniel Froemel from The National Technical Assistance Center for the Education of Neglected or Delinquent Children and Youth (NDTAC) about innovative, effective and compassionate ways to support successful transitions after students leave facilities. Miriam Silman, executive advisor at Kentucky Department for Behavioral Health, Developmental and Intellectual Disabilities, spoke about healing-centered, trauma-informed approaches to challenging behaviors.
We had several generous and knowledgeable Title I, Part D coordinators share their expertise on a finance panel that included Justin Hubbard, Anthony Young, Tonya Norris and Bradley Stephenson.
Lastly, Monica Higgins, state ND coordinator, and I discussed fiscal management and Kentucky Department of Education updates. All the PowerPoints and materials from the training were emailed and are available on our Google Classroom sites.
We appreciate everyone’s input on our training survey and we will use this feedback to make sure our future trainings are as helpful as possible in supporting the critical work you all do to support vulnerable youth in Kentucky.
Below are some pictures taken throughout the day of the training:
 Daniel Froemel from NDTAC, from left, stands with Monica Higgins and Wes Blake. Photo by Neil Watts, Kentucky Department of Education, July 29, 2024
 Miriam Silman discusses healing-centered, trauma-informed approaches to challenging behaviors. Photo by Monica Higgins, Kentucky Department of Education, July 29, 2024
 Monica Higgins, right, facilitates the finance panel comprised of Bradley Stephens, Anthony Young, Tonya Norris and Justin Hubbard. Photo by Wes Blake, Kentucky Department of Education, July 29, 2024
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