Spring Rosters Now Open in SDRR
Rosters are now open in the Student Data Review and Rosters (SDRR) application for schools and districts to begin work with spring testing. It will close for new change requests on June 12 at 5 p.m. ET. Rosters available during the spring will be ACCESS, Alternate ACCESS, Kentucky Summative Assessment (KSA), Alternate Kentucky Summative Assessment (AKSA) and Postsecondary Readiness. District/school personnel will:
- Confirm enrolled students
- Review and update 100-day students for accountability
- File nonparticipation requests for students. Nonparticipations varies for each assessment.
- Add or delete students from the roster as appropriate
- Make annotations concerning students for district use only
- Mark accommodations for Individual Education Program (IEP) or Program Services Plan (PSP) students
- Annotate and delete any student who withdrew prior to the testing window. Annotations are for district use only.
Nonparticipation Application Instructions by Content Area(s) (KSA and AKSA Only):
If a student has a medical condition and is unable to take one of more content area assessments, medical nonparticipation may be requested. Within SDRR, go to the student listing and request a nonparticipation. SDRR will present only the content areas for that specific grade level.
For example: If a district is requesting medical nonparticipation for a grade 6 student on KSA, the screen will show only the content areas of reading and mathematics because those are the two subjects assessed for a grade 6 student. (The user will upload the medical nonparticipation application once and select all or specific content assessments.) Districts can choose to select both content areas for that student if not being assessed or individually for mathematics or reading. Districts can get more information with the step-to-step directions for filing a nonparticipation in SDRR under the “I NEED HELP” button.
Medical Nonparticipation Reminders:
- Medical Nonparticipations can be for physical, mental, and emotional issues.
- The Medical Nonparticipation form has space for a medical doctor, superintendent or designee to sign. It must be filled out completely with the signatures prior to uploading in SDRR
- It is important to note that Medical Nonparticipations cannot be granted based on a handicapping condition.
Assistance:
For rosters ONLY, if there are questions or issues related to IC data (Name, SSID, Date of Birth, Gender, Race/Ethnicity, EL/LEP, and Lunch Status) and difficulties adding a student with the correct SSID, please email the Enterprise Data-KSIS team, providing detailed information for IC to assist.
For issues with IEP students in IC, please work with the district’s Director of Special Education (DoSE) to resolve any issues with special education documentation. If the district DoSE has questions, please email Amy Patterson.
If there are SDRR login issues, please contact your district WAAPOC. To report SDRR application errors, please email the KETS Service Desk.
For questions about assessment policies or procedures, please send email to KDE DAC Information.
The red "I NEED HELP" button is accessible from every page in SDRR. By clicking the button, users will find answers to questions on many assessment and roster topics.
There are IC reports available to help ensure high quality data and assist with 100-day determinations.
If after using the “I NEED HELP” button, districts still have questions, email KDE Assessment or call (502) 564-4394.
The February DAC Meeting training ppt/video on SDRR can be used to assist districts with the application. The 2023-2024 Kentucky Assessment and Accountability FAQ has questions and answers about SDRR.
Reminders:
- 100-day will be pre-loaded for all your students in SDRR, if it could be determined based on IC enrollment information and testing window dates. Districts will need to complete a review of 100-day students on the rosters and update if needed.
- Please refer to the Monday DAC Email sent on April 22 for accountability changes being applied for students enrolled in full-time online virtual and remote learning programs.
- AKSA accommodations will be pre-loaded as Yes on the AKSA rosters for IEP students only.
- ACCESS and Alternate ACCESS rosters will be pre-loaded with the information that districts finalized on March 7. Districts will have another opportunity to make changes during spring roster to ACCESS/Alternate ACCESS student listings.
- 504 Plan accommodations are not part of reporting but can be annotated in SDRR if desired.
- Virtual students will need to schedule a time to test within the district window. Leave students on the roster who are virtual. If removed but enrollment in IC shows the student in attendance during the testing window, the student will be added back during Data Review.
- Students on homebound, home hospital or in alternative situation will test during the district’s test window, unless there is a medical nonparticipation reason.
- Homeschool or Secondary enrolled students do not test.
- For students who move during the testing window, please file the “withdrew during the testing window” nonparticipation in SDRR.
- There is no separate roster for the Quality of School Climate and Safety Survey (QSCS). It is part of the KSA and Alternate KSA rosters.
Sandbox Version of SDRR:
DACs may use the Sandbox to provide training and practice opportunities to new DACs and BACs. Users will log in with the same credentials as SDRR. Please keep in mind that users will see dummy student data. Note also that while users can make changes to students in the Sandbox, this is a test environment only, and any changes made will not affect actual student data.
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