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"Another fall, another turned page: there was something of jubilee in that annual autumnal beginning, as if last year's mistakes had been wiped clean by summer.”
– Wallace Stegner
Annual Child Count Survey
It’s time to turn our attention to the annual child count. The deadline for submission will be here soon.
The purpose of the Annual Child Count Survey is to provide the U.S. Department of Education (USED) with data required by Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), for use in determining state allocations for Subpart 1 and Subpart 2 programs.
In addition to the computation of grants, the survey provides the Kentucky Department of Education (KDE) and USED with current information on the location and number of children living in institutions for neglected and delinquent children. KDE requires all Kentucky school districts to complete the Annual Child Count Survey to ensure federal compliance and to keep current records on all eligible institutions in the state.
Federal funding for children and youth who are considered neglected, delinquent or at-risk is directly affected by this count and is subject to an audit by USED. It is important the information submitted annually is complete, accurate and well documented.
The Annual Child Count Survey is in the Grant Management Application and Planning System (GMAP) for both Subpart 1 and Subpart 2.
If you have questions regarding institution and student eligibility for the annual child count, reference the Title I, Part D Handbook, starting on page 22. Visit KDE’s Title I, Part D webpage to view additional neglected and delinquent (ND) program resources.
Subpart 1:
All state agency child counts must be submitted by Friday, Dec. 1. This is a one-day count selected by your state agency director. An email will be sent from the Kentucky Department of Juvenile Justice (DJJ) or Kentucky Department of Corrections director regarding the selected count day for which all data for the Subpart 1 child count will be pulled.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D, Subpart 1 webpage (at the right side of page under “related resources”) or email Monica Higgins.
To help verify child count data, DJJ facilities will need to upload their school calendars in GMAP before submission. The school calendar provides documentation that helps verify child count data by showing the number of days per year that the program operates.
KDE will be holding a virtual refresher meeting for the annual child count Subpart 1 survey on Oct. 9 at 9:30 a.m. ET. You should have received a meeting invitation through email. If you would like to attend and have not received an invitation, please reach out to Monica Higgins.
If you cannot attend the live meeting, don’t worry, It will be recorded and emailed to coordinators after the live meeting.
Subpart 2:
All local education agency (LEA) child counts must be submitted by Friday, Nov. 3. The count period is Oct. 1-30.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D, Subpart 2 webpage (at the right side of page under “related resources”), or email Wes Blake.
To verify child count data, LEAs will need to run the student ND Child Count ad-hoc report after Oct. 30 to capture all students enrolled within the 30-day count window. Any additional students will need to be added in the specified survey portion in the GMAP report.
For information concerning access to the ad-hoc reports in Infinite Campus, email Margalee Conlee. More information regarding the Annual Child Count will be sent via email.
KDE will be holding a virtual refresher meeting for the annual child count Subpart 2 survey on Oct. 25 at 10 a.m. ET. We will briefly review the process, address FAQs, and give coordinators an opportunity to share best practices and ask questions. You should have received a meeting invitation by email.
If you would like to attend and have not received an invitation, please reach out to Wes Blake.
If you cannot attend the live meeting, don’t worry, It will be recorded and emailed to coordinators after the live meeting.
Engagement
If you’re looking for ways to engage your students in learning content, you may want to consider Break Free Education’s upcoming, and ongoing initiatives:
Ongoing Initiatives/Resources:
This information is provided for informational purposes only and does not constitute an endorsement by the Kentucky Department of Education.
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