Question of the Week
Q: When is the deadline to submit the 2023-2024 K Screen Staff File?
A: In order to build the Online Management System (OMS) staff file for the 2023-2024 school year, the existing staff file must be edited and submitted by June 16.
The district assessment coordinator (DAC) must access the spreadsheet from the KDE Secure Web Applications website and choose "Student Data Detail (Excel and PDF)." The staff file is included in the Excel spreadsheet: "SD24_district code_K_Screen_Users_ (name of district)_XXXXXXXX.xlsx."
The district’s spreadsheet will be pre-populated with the information originally submitted for the 2022-2023 school year. The spreadsheet provides a list of staff with specific roles that Curriculum Associates will use to build the Brigance OMS each year. Please review and make any corrections or additions as needed. Please upload the updated staff file by June 16 to the 2023-2024 K Screen Staff File Submission Form.
Note: As mentioned in the Implementation Guide, districts do not need to add teachers into the staff file for the 2023-2024 school year. Only district administrators and data entry clerks need to be added to the Staff File.
DACs who are unable to access the KDE secure application site, should check with their WAAPOC and/or the KETS Service Desk. The KETS Service Desk also can be reached at (502) 564-2002 or (866) 538-7435.
School Reconfiguration Changes For 2023-2024 School Year
The Office of Assessment and Accountability (OAA) asks that DACs submit information on A1 schools with service area changes for the 2023-2024 school year by June 30. Changes to school service area (reconfiguration) requests need to be made if any of the following situations apply:
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the grade range in an A1 school changes
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a new A1 school is opened
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an A1 school is closed
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an A1 school boundary changes
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a shift in student population of more than 40% occurs
In addition, changes must be submitted through the District and School Collection Repository (DASCR) application. Please see the DASCR User Guide if unfamiliar with this web application. Your district Web Apps Admin Point of Contact (WAAPOC) handles access. WAAPOCs may contact the KETS Service Desk with questions/issues with DASCR at (866) 538-7435.
K Screen Train the Trainers for New Staff
KDE and Curriculum Associates will host an in-person session for Kindergarten Screen Coordinators called Train the Trainers at 9 a.m.-2 p.m. ET on July 20 at the Sower Building in Frankfort.
This training is required for new K Screen coordinators who will need to provide the three-hour training to teachers and district staff. This training is only required for new K Screen coordinators.
Participants are asked to bring the following items to assist with the in-person training:
- Copy of the K&1 Screen III
- The manipulatives (packages of blocks and shapes)
- Children’s books with at least 3 pages of text on each page
Registration for K Screen Train the Trainers – July 20 is now available. KDE will be accepting registrations on the Google Form until 5 p.m. ET on July 14 or until the maximum capacity of 35 is reached.
Attendees will receive 6 hours of Effective Instructional Leadership Act (EILA) credit. KDE also will be hosting a virtual Train the Trainers in August for those that cannot make it to the July Event.
Spotlight on #WIDA2023’s Virtual Track for WIDA Annual Conference
The virtual track of the World-Class Instructional Design and Assessment (WIDA) Annual Conference is back and refreshed for 2023! This year’s virtual track is designed for attendees to experience a sampling of the WIDA Annual Conference. Virtual track features include:
- One full day of live sessions on October 18
- A choice of three sessions during each session block
- Live session options curated from the in-person conference and tailored to a virtual audience
- Live stream of in-person keynote presentations
- Recording-only access to the virtual track after the event
View the #WIDA2023 virtual program and register for the virtual track.
Assessment Scores in Infinite Campus
The Kentucky Department of Education (KDE) strives to publish student results data in Infinite Campus (IC) as it becomes available. KDE will publish KYOTE and ACT scores to districts beginning on Tuesday, June 6th.
Please email KDE data services inbox with any questions on this matter.
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