Question of the Week
Q:When is the window 2 (makeup window) prescheduled material pickup for the ACT Spring 2023 Junior Administration?
A:Schools who administered exams within the makeup test window, or test window 2, will have a material pickup attempted today, Monday, April 3. If schools were unable to compile material for return to ACT on today’s initial material pickup attempt, FedEx will attempt two additional pickup attempts on Tuesday and Wednesday of this week. If FedEx does not pick up by the end of Wednesday, you can call ACT Customer Support to schedule a pickup or take your shipment to a FedEx site (please ask for a receipt). Testing staff is encouraged to review the resources within step 6 of the ACT-hosted website to ensure the appropriate material is returned to ACT for processing. testing staff may find value in reviewing the Returning Online Test Materials training tutorial. Finally, testing staff should be aware that the receipt deadline for makeup test materials is Monday, April 10. For questions or assistance, please contact Shara Savage.
KSA Office Hours
The Office of Assessment and Accountability (OAA) in collaboration with Pearson is hosting office hour sessions for the spring 2023 administration of the Kentucky Summative Assessment (KSA). Pearson will provide demonstrations and tutorials to assist District Assessment Coordinators (DACs) and Building Assessment Coordinators (BACs) with the tasks required in PearsonAccessnext (PAN). DACs, BACs and test administrators will be able to ask questions and receive assistance during this time. A link to the Teams meeting will be provided in an upcoming Monday DAC emails. Office hour dates and times are below.
KSA Office Hour Session 1 – Wednesday, April 12, 10-11 a.m. ET
KSA Office Hour Session 2 – Friday, April 28, 10-11 a.m. ET
KSA Office Hour Session 3 – Wednesday, May 17, 10-11 a.m. ET
Please note that the questions asked during the office hour sessions should be specific to the KSA administration. For questions, please contact Melissa Chandler or call (502) 564-4394 Ext. 4756.
KSA PAN Tasks and Reminders
PearsonAccessnext (PAN) opened on March 27. The timeframe below provides due dates for completing required tasks.
- Precache test content (optional) – one to two weeks before testing
- Create test sessions and add students to sessions – at least two weeks before testing
- Print student testing tickets (keep secured) – one week before testing
- Prepare test sessions – one to two weeks before testing
- Start test sessions – day of testing
For assistance creating test sessions, refer to the Create Test Sessions Guide located on the Resources tab of the KY Portal.
ACCESS For ELLs Data Validation in WIDA AMS Reminder
ACCESS for ELLs (ACCESS-online/paper, Alternate ACCESS, Kindergarten ACCESS, Accommodated-Braille and Large print) Data Validation window closes on April 5 in the WIDA Assessment Management System (AMS). Please refer to the March 20 Monday DAC email for details.
Program Consultant Vacancy (repeat)
An Education Administration Program Consultant II position in the Division of Assessment and Accountability Support (DAAS) is open through April 14 for applicants. The posting lists the job description and duties for all those who are interested in working with the Office of Assessment and Accountability (OAA). The Kentucky Department of Education (KDE) offers flexible work hours and the opportunity for a hybrid work schedule. Please visit the Kentucky Personnel Website to Apply Now. The estimated time to complete is 10-15 minutes.
Please share this information with your colleagues who would be interested in this position. We look forward to filling it quickly.
ACT Spring 2023 Junior Administration: Online Reporting Webinar Opportunity Coming Soon
ACT will host a webinar on Wednesday, April 19, from 1:00 to 2:00 pm ET. Testing staff is encouraged to register for this webinar. The webinar will cover ACT’s Trusted Agent and system access, the Contract Reports with trend data, and information about accessing and utilizing student-level data files within ACT’s online reporting system. The webinar on April 19 will have a real-time opportunity to ask questions and get answers. Additionally, the content covered within the live webinar is posted to the ACT-hosted website if testing staff cannot join the live session. For questions or assistance, please contact Shara Savage.
K Screen Online Ordering for 2023-2024 Reminder
The ordering window for K Screen Materials is now open. District BRIGANCE contacts or District Assessment Coordinators will submit orders to Curriculum Associates through KDE. The ordering window began on March 27 and closes April 10. Curriculum Associates anticipates shipping to begin the week of May 8. The order form is hosted on the Common Kindergarten Entry Screener webpage. Please contact Lisa Jett with any questions.
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