“An optimist stays up until midnight to see the New Year in. A pessimist stays up to make sure the old year leaves.”
― William E. Vaughan
Whether you are eager to say goodbye to auld lang syne or eager to get started on those new year’s resolutions, we hope you are entering 2023 enthusiastically anticipating the opportunities that lie ahead for your students, staff and families.
Keep Your District's Contacts Up to Date in Person Role Manager
The Kentucky Department of Education (KDE) emails information regarding the Title I, Part A program to all district Title I coordinators throughout the year. These communications include important announcements and deadlines for funding and programmatic needs, new and updated resources, newsletters, and professional learning and training opportunities.
The list of recipients for these emails is generated by a program called Person Role Manager. The district web apps admin point of contact (WAAPOC) can update the personnel listed in this program. The district contacts listed in Person Role Manager feed into the Open House website.
Districts must check and update, if necessary, the name of the Title I coordinator for their district to ensure the correct person receives communication from KDE in a timely manner. This process includes adding new coordinators, as well as removing coordinators no longer working with the Title I, Part A program.
To change or verify the Title I coordinator for your district, follow these instructions:
- Verify the Title I coordinator by selecting your district on the Open House
- If the role is blank or incorrect, the update must be made in Person Role Manager via KDE Web Applications.
- For Title I coordinators who are listed but no longer should be, their Role Status must be changed to “inactive” and a Role End Date entered via KDE Web Applications | Person Role Manager.
- To add a Title I coordinator, the Role Status must be set to “active” and a Role Start Date entered. Also ensure an email address is entered on the demographic screen. This should be done via KDE Web Applications | Person Role Manager as well.
To ensure important communications are received, update the contact information and list the correct point of contact as “active” in Person Role Manager for Title I coordinator.
Title I Resource Overview
Are you in need of resources to start your year off right with Title I? Check on the Title I Documents and Resources webpage to review resources like the following:
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Title I, Part A Handbook: The handbook provides a detailed overview of the Title I, Part A program and includes appendices with helpful tools such as accountability for results and continuous improvement, suggested timeline for private school consultation and guidance for districts on set-aside funds.
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Title I, Part A sample documents folder: Editable templates such as time and effort documentation, notifications for private schools and a school compact signature form. The documents can be customized to fit the unique needs of each district and school or provide a good starting place for developing your own forms.
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Safeguarding Assets Purchased with Title I Funds: This document outlines the purpose of safeguarding assets, tagging or labeling purchases and inventory requirements for equipment.
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Allowable Cost Checklist: 2 CFR 200.302(b)(7) requires non-federal entities such as school districts to maintain written allowability procedures as part of their financial management systems. The checklist includes guiding questions districts may want to incorporate into their own procedures to ensure expenditures made with Title I funds meet the reasonable, allocable, necessary and documented (RAND) requirements.
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GMAP Training Video Series: Videos ranging from 5 to 20 minutes in length walk you through the completion of each page of the Title I, Part A application in the Grant Management Application and Planning (GMAP) system.
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Monitoring Checklists: The checklists outline all the indicators that will be evaluated by KDE staff during consolidated monitoring, as well as list required and suggested program documentation. KDE recommends using the checklists to establish a program documentation system to ensure the appropriate items are being saved.
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New Title I Coordinator Webinar and PowerPoint: Particularly useful for new coordinators, this webinar and PowerPoint provides an overview of the Title I, Part A program.
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Past webinars, PowerPoints and Title I newsletters: The monthly newsletters, webinars and accompanying PowerPoints remain posted on the webpage for one year. Coordinators not currently receiving email notifications regarding webinars and newsletters should ensure they are listed as the Title I coordinator in Person Role Manager.
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Consultation Agreement Form: KDE’s equitable services consultation agreement form must be completed with all private schools receiving Title I services.
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Parent and Family Engagement Resources: The effective policy and compact checklists outline the requirements for each document found in the Every Student Succeeds Act (ESSA). Using these checklists during the document review and revision process helps ensure districts and schools are meeting ESSA requirements.
These are only some of the KDE-created resources available to districts and schools on the Title I Documents and Resources webpage. The webpage also includes links to resources from the U.S. Department of Education and other government organizations, such as the National Center for Homeless Education. We always welcome feedback on our resources; please contact Erin Sudduth with any suggestions for other resource and guidance documents that would help your district and/or schools.
Another resource available to districts for the 2022-2023 school year is access to the Title1Admin® website. Title1Admin® is an LRP Media Group publication focused on education administration and education law that provides districts with an authoritative, all-in-one hub for learning about and sharing important program components. Subscribers will receive weekly emails with links to articles and resources as well as access to the website. Please contact Erin Sudduth if you’re unsure of how to access your Title1Admin® subscription.
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