Quality Control (QC) Data Review   

The Office of Assessment and Accountability (OAA) opened the Student Data Review and Rosters (SDRR) application for review of individual student data for ACCESS, Alternate ACCESS, Kentucky Summative Assessment (KSA), Alternate  Kentucky Summative Assessment and Four-Year (2022) and Five-Year (2021) Cohort Graduation Rate, Postsecondary Readiness and Postsecondary Readiness Scores. This process affords schools and districts the opportunity to double-check for individual students tested and accountable for ACCESS/Alternate ACCESS, KSA, AKSA and Postsecondary Readiness, reporting location for Cohort Graduation Rate, request nonparticipations, check students who met or did not meet benchmark for academic readiness for Postsecondary Readiness and mark accommodations for Individualized Education Plan (IEP) or English Learner (EL) students before public reporting. Schools and districts should not share the preliminary data beyond the leadership level during the QC process and all the data must be kept secure until public reporting. The data cannot be shared through email or in any public meetings. Anyone reviewing the data will need to fill out the nondisclosure form and DACs should keep the forms on file in the district office.    

All tickets need to be submitted by 12 noon ET, Friday, Aug. 19. This data review period is the last opportunity to request changes to individual student level data prior to Public Release. (Districts will get one more look at the data on Quality Control (QC) Day. However, only systemic issues can be reported at that time). OAA knows August is a hectic time for district staff with the reopening of schools. Early submission of changes allows ample time to resolve any problems a school or district might experience before data review closes.   

Districts will be able to scan and upload Medical Nonparticipation forms in SDRR by content and not the entire test for KSA and Alternate KSA. Districts will be able to request approval for demographic changes to the student data such as IEP, EL, and lunch status, etc. in SDRR which will be approved by OAA provided Infinite Campus (IC) also reflects the information (as of the first day of the 14-day spring summative testing for the district). If a student had an accommodation during testing for the assessments that is not reflected in SDRR, then districts will be able to mark that as a “Yes” or “No” under the accommodations column even if there is a “Yes” or “No” in the IEP column.  

The Roster Clean-up nonparticipation. It addresses situations where the student appears on the student listing in error. Districts will need to explain why the student was not deleted from the spring roster or why the student appears on the student listing in error in the text box when the nonparticipation is selected. OAA will approve Roster Clean-up tickets, provided Infinite Campus (IC) also reflects the information.   

Data Spreadsheets  

To assist in the identification of students requiring data review changes, spreadsheets are now available to download from the KDE applications login site. Choose Student Data Detail (Excel and PDF) application to access the following student listing data. There will be one zip file named SD22_District Number_QC_DataReview_2022_District Name_20220811. District Assessment Coordinators (DACs) will only have access to the spreadsheets:  

• Graduation Rate: Cohort-Four-Year and Five-Year 

• Student Data: Graduates, Postsecondary Readiness, Tests-content areas and ACCESS Student Listings 

• The ACT- ACT Summary and Student Listings  

Note: Both the SDRR and the Student Data Detail applications are accessible via the Application Login site. DACs will have district level access to all schools for SDRR and Building Assessment Coordinators (BACs) will only have access to the school level data associated in the district with the account in SDRR. 

Assistance  

For general information and assistance, download the student listings from Spring Rosters, review the information in the I Need Help button at the top of each internal page and the Accountability, Accountability Quiz and Cohort tools linked in the Announcements box on the home page in SDRR. If these tools don't answer the question, please contact the Division of Assessment and Accountability Support by phone at 502-564-4394.    

The Data Review period allows schools and districts a final opportunity to change student level data prior to the public data release. Fall Reporting-Data Review PowerPoint and video have been recorded to assist districts and schools in this process on the SDRR web page.   

Possible systemic data quality issues should be emailed as soon as possible to kdeassessment@education.ky.gov.   

If district or school staff are unable to access the KDE web application site, check with the Web Apps Admin Point of Contact (WAAPOC) (district technology person) who may reach out to the KDE Help Desk for assistance. The KDE Help Desk can be reached at (502) 564-2002.