Annual Child Count Survey
It’s that time of year again, child count season! The deadline for submission will be here before you know it.
The purpose of the Annual Child Count Survey is to provide the U.S. Department of Education (USED) with data required by Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), for use in determining state allocations for Subpart 1 and Subpart 2 programs. The survey also provides the Kentucky Department of Education (KDE) and USED with current information on the location and number of children living in institutions for neglected and delinquent children.
KDE requires all Kentucky school districts to complete the Annual Child Count Survey in order to ensure federal compliance and to keep current records on all eligible institutions in the state.
Federal funding for children and youth who are considered neglected, delinquent or at-risk is directly affected by this count and is subject to an audit by USED. It is important the information submitted annually is complete, accurate and well documented.
The Annual Child Count Survey is in the Grant Management Application and Planning System (GMAP) for both Subpart 1 and Subpart 2.
If you have questions regarding institution and student eligibility for the annual child count, you may reference the Title I, Part D Handbook, starting on page 21. Visit KDE’s Title I, Part D webpage to view additional neglected and delinquent (ND) program resources.
Subpart 1
All state agency child counts need to be submitted by Friday, Dec. 3. This is a one-day count selected by your state agency director to help generate Title I, Part D Subpart 1 funding. An email will be sent from your state agency director regarding the selected count day.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D webpage (at the right side of page under “related resources”) or email Monica Higgins.
Verification: Kentucky Department of Juvenile Justice facilities will need to upload their school calendars in GMAP before submission.
Subpart 2
All local education agency (LEA) child counts need to be submitted by Friday, Nov. 5. The count period is Oct. 1-30.
For information about the process or GMAP navigation, reference the Child Count Guide, PowerPoint and Webinar on the Title I, Part D webpage (at the right side of page under “related resources”) or email Wes Blake.
Verification: The verification process remains the same. LEAs will need to run the student ND Child Count ad-hoc report after Oct. 30 in order to capture all students enrolled within the 30-day count window. Any additional students will need to be added in the specified survey portion in the GMAP report.
For information concerning access to the ad-hoc reports in Infinite Campus, email Margalee Conlee. More information regarding the Annual Child Count will be sent via email.
A virtual refresher meeting for the annual child count Subpart 2 survey will be held on Tuesday, Oct. 26 at 10 a.m. ET. We will briefly review the process, address FAQs, and give coordinators an opportunity to share best practices and ask questions. You should have received an invite. If you’d like to attend and have not received an invite, please email Wes Blake.
The meeting will be recorded and emailed to coordinators after the live meeting.
Collaboration and Community
The TIPD Subpart 1 or Subpart 2 Google Classroom sites are a great way to share best practices, ask a question or collaborate with your fellow Kentucky Title I, Part D coordinators. If you’re not a member already and would like to be included, reach out to your N&D consultant.
Important Dates
- TIPD Subpart 2 Annual Child Count Data Deadline: Nov. 5, 2021
- TIPD Subpart 1 Annual Child Count Data Deadline: Dec. 3, 2021
Title I, Part D Coordinators' Year at a Glance - Fall
October:
- Collect signed Time and Effort records for staff who work on multiple cost objectives.
- Design evaluations for professional development activities for impact on student learning.
- Review and update needs assessment and program evaluation procedures, as needed.
- Submit requests to amend budgets, as needed.
- Count eligible students within count window for Subpart 2.
November:
- Collect signed Time and Effort records for staff who work on multiple cost objectives.
- Collect and verify child count data and submit to KDE (Subpart 2).
December:
- Collect signed Time and Effort records for staff who work on multiple cost objectives.
- Submit requests to amend grants, as needed.
- Collect and verify child count data and submit to KDE (Subpart 1).
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