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Quality Control (QC) Data Review
The Office of Assessment and Accountability (OAA) will open the Student Data Review and Rosters (SDRR) application tomorrow for review of individual student data for ACCESS, Alternate ACCESS, K-PREP, Alternate K-PREP and Four-Year (2021) and Five-Year (2020) Cohort Graduation Rate. This process affords schools and districts the opportunity to double-check tracking for individual students tested for ACCESS/Alternate ACCESS, reporting location for Cohort Graduation Rate, request non-participations and mark accommodations for Individualized Education Plan (IEP) for English Learner (EL) students before public reporting. Schools and districts should not share the preliminary data beyond the leadership level during the QC process and all the data must be kept secure until public reporting. The data cannot be shared through email or in any public meetings.
SDRR review will begin on Aug. 6 at 9 a.m. ET. All tickets need to be submitted by 12 noon ET, Friday, Aug. 13. This data review period is the last opportunity to request changes to individual student level data prior to Public Release. (Districts will get one more look at the data on Quality Control (QC) Day. However, only systemic issues can be reported at that time). OAA knows August is a hectic time for district staff with the reopening of schools. Early submission of changes allows ample time to resolve any problems a school or district might experience before data review closes.
Districts will be able to scan and upload Medical Non-Participation forms in SDRR by content and not the entire test for K-PREP and Alternate K-PREP. Districts will be able to request approval for demographic changes to 2020-2021 student data such as IEP, EL, and lunch status, etc. in SDRR which will be approved by OAA provided Infinite Campus (IC) also reflects the information. If a student had an accommodation during testing for the ACCESS or Alternate ACCESS that is not reflected in SDRR, then districts will be able to mark that as a “Yes” or “No” under the accommodations column even if there is a “Yes” or “No” in the IEP column. Individual student scores will be available through the KDE Applications-Login within the Student Data Detail application on Aug.6. School/district summary data will be available on Aug. 10.
New this year for Data Review will be the addition of a new non-participation called Roster Clean-up. It addresses situations where the student appears on the student listing in error. Districts will need to explain why the student was not deleted from the spring roster or why the student appears on the student listing in error in the text box when the non-participation is selected. OAA will approve Roster Clean-up tickets, provided Infinite Campus (IC) also reflects the information.
Note: The Kentucky Department of Education’s (KDE’s) Every Student Succeeds Act (ESSA) Consolidated State Plan includes goals of student performance. As required by ESSA, the progress toward goals must be reported annually. Due to the federal waiver, only graduation rate goals will be reported.
Data Spreadsheets available on Aug. 6
To assist in the identification of students requiring data review changes, two spreadsheets are now available to download from the KDE applications login site. Choose Student Data Detail (Excel and PDF) application to access the following student listing data:
Data Spreadsheets available on Aug. 10
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EL
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Graduation Rate
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K Screen
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K-PREP NAPD
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School Climate and Safety
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The ACT
Note: Both the SDRR and the Student Data Detail applications are accessible via the Application Login site.
For general information and assistance, review the information in the Help button at the top of each internal page and the tools linked in the Announcements box on the home page in SDRR. If these tools don't answer your question, please contact the Division of Assessment and Accountability Support by phone at 502-564-4394.
The Data Review period allows schools and districts a final opportunity to change student level data prior to the public data release. Data Review PowerPoint and video have been recorded to assist districts and schools in this process on the SDRR web page.
If you are unable to access the KDE application site, check with your Web Apps Admin Point of Contact (WAAPOC) who may reach out to the KDE Help Desk for assistance. The KDE Help Desk can be reached at (502) 564-2002.
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CONTACT INFORMATION
Office of Assessment and Accountability Division of Assessment and Accountability Support (502) 564-4394
KDE DAC Information
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