The Brigance Online Management System is Live.
The Brigance Online Management System (OMS) is now live for the 2021-2022 school year.
Username Convention:
In the past, for most users, the username was simply the district email address. This year, the username is the district email address with the district or school location ID as an appendix. This new format will help standardize accounts and allow users to have access to multiple schools if needed.
If the user has a district-level role, the appendix will be underscored followed by the three-digit district code. If the user’s role is at the school level, the appendix will be underscored followed the six-digit school code.
- District level: first.last@district.kyschools.us_012
- School level: first.last@district.kyschools.us_012345
If a user does not know their district and school codes, they can be found in the School Report Card.
Administrative staff who were listed in the staff file submitted in June should have a user account in the OMS. Classroom teachers were not included in the staff file and will be imported from Infinite Campus (IC), and will be assigned a user account during the weekly file exchange if one does not already exist.
Accessing Your Account
Users will not receive login credentials automatically. To log in, use the “Forgot Password” feature on the Brigance OMS Login Screen.
The user will be prompted to enter his or her username and email address; enter the district email address with appendix in both boxes. The system will send an email to the user with temporary login credentials. If the message is not found quickly, check junk and clutter folders.
If users have any difficulties accessing their account, please contact Brigance Technical Support at (800) 225-0248, option 6, or email OMS Support.
Note: The OMS account is often incomplete during the initial set-up phase. If screening with iPads is planned, it is advised to wait until users can check the status of their account. Screening with iPads may not be possible until mid-late August.
What should be completed next?
There are a few important tasks that need to be completed right away:
- Check to see that all schools are listed and that all kindergarten teachers are listed for each school.
- Check for any students who are enrolled in IC but are missing from the OMS.
- Check the user list to make sure that all teachers have a user account. Look for other staff members who should have an account (i.e., administrators, data entry). Make sure all email addresses are correct.
What if students are not showing up in the OMS?
As students enroll and are assigned in IC to a homeroom with the required homeroom code, the student data should automatically populate into the Brigance OMS during the weekly sync between the OMS and IC, as long as data have been accurately and correctly entered in IC. District staff can usually expect to see updates within two weeks.
If new students are not showing up after two weeks, check that everything is entered correctly in IC. There is no way for the Kentucky Department of Education (KDE) or district staff to manually add students into the Brigance OMS.
Please consult Appendix M of the K Screen Implementation Guide to troubleshoot problems in IC before contacting Curriculum Associate’s Customer Support. If everything is correct in IC, then the next weekly refresh should take care of everything.
Generally if issues arise, it is related to information being incorrectly entered or not entered in IC at the school or district level.
Oftentimes, problems have been related to teacher data (e.g., name change, incorrect email address, student not assigned to a teacher). Please verify that all information is entered correctly.
Additionally, some of the most common errors in IC that result in students not showing in the OMS include:
- Student enrollment type of N: Enrollment type must be P
- Suffix like Jr. placed in last name field in IC: Suffixes must be in the suffix field, not the last name field. No punctuation can exist in the first or last name fields
- Invalid DOB: A common error is using current year instead of birth year
- Student hasn’t been enrolled long enough: It often takes up to two weeks for a newly enrolled student in IC to show up in the OMS
- Student not correctly attached to a teacher: Will be assigned to “Teacher Unknown”
- The homeroom is not set up with the correct state code and does not contain the word “Homeroom” in the name.
Setting Up Classes
A data exchange process pulls class and student information from IC and imports the information into the Brigance Online Management System (OMS). To ensure that the Brigance OMS is set up correctly, districts and schools must schedule the homerooms in IC.
Each kindergarten homeroom MUST be coded using the following STATE code: 703001 Elementary Homeroom. Classes set up with any other code will not be pulled in the weekly data exchange.
Please review Appendix M of the Implementation Guide for more information on how to set up classes and enroll students in IC to avoid sync problems with the OMS.
|
