School Profile Report
KRS 158.6453 (Senate Bill 1, 2017) requires all principals to complete the School Profile Report by Oct. 1 each year for visual and performing arts, health and physical education (practical living), career studies and world languages.
The School Report Card satisfies the requirement of KRS 158.6453(20)(b), which requires the department to include a link to each school’s profile report on its website. The link to each school’s profile can be found at the bottom of the organizational landing page of the School Report Card.
The School Profile Report responses should reflect information from the 2020-2021 school year.
School Profile Report Timeline
- Principals can begin completing the items for the School Profile Report in the School Report Card Collector Tool based on information from the 2020-2021 school year. All collection items are due no later than Aug. 31.
- School Profile Report items are numbers 29-53 in the "School Report Card – Collector Items" available on the School Report Card Resources website.
- After ensuring accuracy, print the School Profile Report for signatures. Printing of the School Profile Report can be done from the school’s downloads function of the School Report Card.
- Senate Bill 1 (2017) requires the School Profile Report be approved by the school-based decision making (SBDM) council and include signatures of all SBDM members, the principal and the superintendent. If the school does not have an SBDM, it should be signed by the principal and superintendent.
- Once complete, schools should post the document to its school website.
- A hard copy must remain on file at central office and be available upon request.
Bylaws and Policies Review
With the new school year beginning and new councils in place, it is crucial that council members begin the annual review of the council’s bylaws and the school’s policies.
Bylaws and policies should be analyzed to determine whether they are still current, valid and aligned to the processes of the school council and/or school itself. Bylaws and policies can be amended at any time, as long as any amendments are recorded in the meeting minutes and align to all other parameters outlined in the council’s bylaws.
When reviewing policies, consider the following questions:
- Are the school council policies legal?
- Are the school council policies clear?
- Are the school council policies practical?
- Are the school council policies wise?
- Are the school council policies focused on improving student achievement?
- Do the school council policies support a positive school culture?
KDE has developed a checklist (in Appendix E, starting on page 165) to assist school councils in reviewing and revising their policies to determine whether statutory requirements are met. This checklist also shows which policies, decision areas and bylaws are required.
Open Records and Open Meetings Act and SBDM Annual Documents
On June 24, 2021, the Kentucky attorney general provided an advisory regarding changes to The Kentucky Open Records and Open Meetings Act following the regular session of the 2021 General Assembly. As you know, the attorney general receives and decides complaints regarding compliance with The Kentucky Open Records and Open Meetings Act.
All school-based decision making (SBDM) council members must receive copies of the newly updated "The Kentucky Open Records and Open Meetings Act" in the first 60 days of their term. In addition, council members also must receive copies of the following:
A few highlights from the newly updated act that may impact councils and/or custodians of record after June 29, 2021, are summarized below:
- House Bill (HB) 312 amended KRS 61.880(1) so that after June 29, 2021, a public agency must respond to a request to inspect records within five (5) business days. Previously the law required a response within three (3) business days.
- To avoid violating the act and in the interest of the transparency, a public agency should presume that effective June 29, 2021, it will no longer be permitted to use audio teleconference technology to conduct open meetings under the act. Any public agency conducting a virtual meeting must do so using video teleconference technology. KRS 61.826.
Under the traditional requirements of KRS 61.826 for holding open meetings via videoteleconferencing, public agencies holding open meetings must “provide meeting room conditions, including adequate space, seating, and acoustics, which insofar as is feasible allow effective public observation of the public meetings.” And under KRS 61.826(2)(b), when a video teleconference meeting occurs, the public agency must provide notice that “precisely identif[ies] a primary location of the video teleconference where all members can be seen and heard and the public may attend in accordance with KRS 61.840.” Moreover, “[t]he same procedures with regard to participation, distribution of materials, and other matters shall apply in all video teleconference locations.”
Continuous Improvement Summit Registration Now Open
The Kentucky Department of Education (KDE) and Cognia™ invite you to the 2021 Continuous Improvement Summit on Sept. 22-23 at the new Central Bank Convention Center, adjacent to Rupp Arena in Lexington.
Through a partnership focused on ensuring success for all learners, KDE and Cognia are excited to offer a valuable professional learning experience to meet your needs.
During the Kentucky Continuous Improvement Summit, KDE leaders, Kentucky teachers and administrators and Cognia staff will provide up-to-date information to help you effectively lead your district, school or classroom during the 2021-2022 academic year and beyond. Together we’ll learn and explore a wide range of valuable themes you can apply in your everyday practice:
- How to use Continuous Improvement resources to improve learning;
- Improvement planning and key processes for the upcoming school year;
- Accountability system updates from Senate Bill 158;
- Intervention plans focused on the loss of instruction from COVID-19; and
- Non-traditional instruction (NTI) programs, supports and ideas.
Join us to discuss these topics and more. Educators from across the state will connect and network during this two-day event. Do not miss out on the opportunity to learn from experts and peers to enhance your continuous improvement efforts.
Registration is available on the Cognia website.
Comprehensive Improvement Planning for Schools
School improvement efforts are a collaborative process involving multiple stakeholders. Through the improvement planning process, leaders focus on priority needs, district funding and closing achievement gaps among identified groups of students. When implemented with fidelity, the Comprehensive School Improvement Plan (CSIP) cultivates an environment that promotes student growth and achievement.
The process and timeline for comprehensive school improvement planning outlined in 703 KAR 5:225 remain unchanged for the 2021-2022 planning season. Diagnostics in the Cognia Continuous Improvement Platform have been identified by phases and include the following:
Phase One: Aug. 1-Oct. 1
- Continuous Improvement Diagnostic for Schools
Phase Two: Oct. 1-Nov. 1
- Needs Assessment for Schools
- School Assurances
- School Safety Report
Phase Three: Nov. 1-Jan. 1
- Professional Learning Plan for Schools
- Comprehensive Improvement Plan for Schools
- Executive Summary for Schools
Phase Four: Jan. 1-Dec. 31
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