SBDM Newsletter – October 2020

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School-Based Decision Making Newsletter


October 2020, Volume 2 Issue 9

Council Verification Data

Pursuant to KRS 160.345(6), a school's principal, through the superintendent, is required to forward to the Kentucky Department of Education the names and training verification of all SBDM council members by Nov. 1.

This information is entered into the SBDM verification database that is housed in the KDE Web Applications. If you need access to it, email Ashlie Cox.

In addition, Comprehensive Support and Improvement schools must enter the names of their Advisory Leadership Team members, but SBDM training is not required for those members.

Comprehensive District and School Improvement Plans: Recorded Webinar, Phase Two Deadline Nov. 1  

A Kentucky Department of Education webinar includes the most up-to-date guidance regarding Comprehensive District Improvement Plans and Comprehensive School Improvement Plans, as well as eProve. Each district’s superintendent and each school’s principal is strongly encouraged to view the 2020-21 Comprehensive Improvement Planning webinar. A transcript of the webinar also is available.

The webinar discusses the planning timeline, compliance monitoring, 2020-2021 goal building templates, and navigating eProve. This is a great resource for SBDM coordinators and principals as they start to complete the Comprehensive School Improvement Plan (CSIP).

Phase Two of the planning process begins Oct. 1. Districts and schools are required to complete and submit the following diagnostics in eProve

  • Needs Assessment for Schools
  • Needs Assessment for Districts
  • School Assurances
  • District Assurances
  • School Safety Report
  • District Safety Report

The deadline for submitting the diagnostics is Nov. 1.

The purpose of the diagnostics is to encourage thoughtful reflection of a district or school's current processes, practices and conditions in order to leverage its strengths and identify critical needs, especially during this unprecedented time. 

As a reminder, district diagnostics should be completed at the systems level in eProve, while schools complete diagnostics at the school level. For additional information regarding creating new diagnostics, please consult the eProve user manual.    

Visit the Comprehensive Improvement Planning website for additional guidance on improvement plans. Email Natasha Stein or Ruth Swanson with eProve questions and assistance. Email Doug Roberts for more information about school or district safety report questions. 

Alternative model application

School-based decision making (SBDM) councils wishing to include ex-officio (non-voting) members on their councils must submit an alternative model application to the Kentucky Department of Education.

The model should include, but not be limited to, a description of the membership, organization, duties and responsibilities of the school council. The school must submit the model through the local board of education to the commissioner of education and the Kentucky Board of Education, which has the final authority for approval.

The application for approval of the model must show evidence that it has been developed by representatives of the parents, students, certified personnel and administrators of the school and that two-thirds of the faculty have agreed to the model. (KRS 160.345)

Email Ashlie Cox, SBDM program consultant, for a copy of the alternative model application.


School-Based Decision Making webpage

Comprehensive Improvement Planning webpage




Ashlie Cox

SBDM Consultant

(502) 564-3791, ext. 4046


Natasha Stein

District 180

Program Manager

(502) 564-3791, ext. 4010