Monday DAC Email for Monday, June 1, 2020

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Monday DAC Email


June 1, 2020

Question of the Week

Q: Have District Assessment Coordinators (DACs) completed the survey indicating the interest of your district’s participation in the social studies field test if in-person classes are in session during September?

A: Thanks to everyone who has completed the survey. If you have not, please complete it as soon as possible. The following information was included in the May 18, 2020 DAC Monday Email: With the understanding that in-person classes may be different in the fall and many options are being considered for the return of students, the Office of Assessment and Accountability (OAA) is collecting the interest of each district to be included in the social studies field test. By June 1, please indicate whether your district would like to participate in the Fall 2020 Social Studies Field Test if in-person classes are held at the Social Studies Field Test Participation link. Participation in the field test is by district. If the district chooses to participate, all schools with grades 6, 9, and 12 will be included.

The online field tests are tentatively scheduled for September 14-18. The new social studies standards will be field tested at Grades 6, 9 and 12 in preparation for Spring 2021 operational assessments. Operational assessments in social studies are administered to students in Grades 5, 8 and 11.

A representative sample of students is needed to conduct the field test. If that representative sample is not achieved, the Kentucky Department of Education (KDE) reserves the right to require participation

KDE releases guidance on academic readiness, adjusting curriculum for when school reopens

The following information released in the Commissioner’s Monday Message June 1, 2020 may be of interest to District Assessment Coordinators (DACs).

The Kentucky Department of Education (KDE) released two new guidance documents June 1 about how districts can evaluate where students are academically and how the curriculum needs to be adjusted when schools reopen in the fall.

The document – “COVID-19 Considerations for Reopening Schools: Evaluating Students’ Academic Readiness” – addresses possible gaps in students’ knowledge due to the extended use of non-traditional instruction during the last semester of the 2019-2020 school year. The document gives information about assessments teachers can use with their students to address possible gaps in their knowledge and how to use that data.

The second guidance document – “COVID-19 Considerations for Reopening Schools: Academic Re-entry, Stage One: Drafting an Adjusted Curriculum” – provides guidance on the initial steps for how educators can plan and prepare for addressing students’ knowledge gaps due to extended remote learning as a result of the COVID-19 emergency. KDE will release guidance for Academic Re-entry, Stage Two, in July 2020.

As the COVID-19 situation evolves, KDE is creating new guidance documents to meet the needs of Kentucky’s schools and districts. More guidance and resources can be found on the KDE COVID-19 website.

Cohort Primary Report for 4-year and 5-year

The 4-year and 5-year Adjusted Cohort Student Listings are available in the Student Data Review and Rosters (SDRR) application. As always near the end of the year, students who are missing a graduation end status in Infinite Campus (IC) have been changed to show in SDRR as Not On Time. These reports allow DACs the opportunity to review the students associated to the district/school. When checking for changes made in IC, please note the Data Last Updated date in red in the Cohort section of SDRR. These reports are for information only, and changes may be made in IC as needed. Submission of change requests will be available after the end of the current school year (July 31). DACs will be notified when Cohort tickets can be submitted in SDRR in the fall. For now, it is a good time to review and filter for students associated to the district/school with On Time status of No, and Non-Participation set to Participated, in preparation for that window.

For assistance, click on the “I NEED HELP” button in SDRR or Cohort Tool. If you do not find the answer there, contact KDE Assessment via email or phone (502) 564-9853

Administration Code and Inclusion of Special Populations Allegation Trainings

OAA will be offering several 3.0-hour training sessions virtually covering the Administration Code and Inclusion of Special Populations regulations. The sessions will run 12:30 - 3:30 p.m. (ET). These trainings are provided for district/school staff who have received notification from the KDE recommending additional training related to an allegation. Please complete the following information to register. All sessions will be held virtually in teams during COVID-19. Please follow the link to register for Admin Code Training Registration.

2020-2021 School Reconfiguration Changes

OAA asks that DACs submit information on A1 schools with service area changes for the 2020-2021 school year by June 30. Changes to school service area (reconfiguration) requests need to be made if any of the following situations apply:

  • the grade range in an A1 school changes;
  • a new A1 school is opened;
  • an A1 school is closed;
  • an A1 school boundary changes;
  • a shift in student population of more than 40% occurs.

The reconfiguration spreadsheet, instructions, and Frequently Asked Questions can be found on the Forms page located on the Assessment and Accountability section of the KDE website.

In addition, changes must be submitted through the District and School Collection Repository (DASCR) application. Please see the DASCR User Guide if unfamiliar with this web application. Your district Web Apps Admin Point of Contact (WAAPOC) handles access. WAAPOCs may contact the KETS Service Desk with questions/issues with DASCR at (866) 538-7435.

Jennifer Parsons Harlan Independent

DAC Spotlight

Jennifer Parsons
Harlan Independent

For over 100 years, the Harlan Independent School District has had a rich history of academic success and is the source of great pride for the community, faculty, students, and alumni. Harlan Independent School District was established in 1911 and is located in the Appalachian region of Kentucky on the Virginia border. It serves students from the city of Harlan and operates three schools: Sunshine School (preschool), Harlan Elementary (K-4), and Harlan High (5-12) with a total enrollment of 701 students.

For many years, the schools and district received Proficient, Distinguished and Schools of Distinction honors. Last year, the district proudly recognized Harlan Elementary as they received a 5-Star Rating and Harlan High for receiving a 4-Star Rating. The district prides itself on continuing to help each student reach higher levels of academic achievement and sends more students to college at a higher rate than any other time in the district's storied history.

The Harlan Independent School District provides a small community atmosphere that each school offers with administrators and teachers building relationships with students in order to ensure all students succeed. This year’s district motto was “Family.” Everything the district strived to do, beginning with the back to school picnic to the 2020 Drive in Graduation, had “Family” as the focal point. The district believes the relationship building with all stakeholders lends itself to confident and successful students year in and year out. 

From the top down, everything is geared around the idea of family and teamwork. Beginning with the district team leaders meeting monthly and the principals meeting bi-monthly to review and dissect school and student data, which allows the teams to make informed decisions for their schools. Principals meet with teachers in PLCs in order to analyze formative classroom data, allowing for teacher input and a focused plan for individual grades and classes. The District also has a SIT Team (Student Intervention Team), which meets monthly targeting individual students. The team is comprised of the school principal, counselor, director of pupil personnel, and FRYSC coordinator who create a plan for students offering solutions, which goes beyond the classroom to promote learning for that child.

Instructionally, administrators and teachers have focused on student engagement in the classroom. All teachers were provided with Chrome books and received extensive training on Google classroom among other technology instructional tools. Also, every student in grades 3-12 has a Chrome book. Every teacher in the district will tell you that technology does not and will not take the place of great instruction, but providing students with digital learning paths and tools, access to thousands of books, virtual field trips, and the opportunity to have their hands on technology daily has strengthened not only the engagement in the classroom, but the level of rigor and preparedness for the next level as well.

The Harlan Independent School District strives to prepare students to be transition ready and to be leaders in the community. The district feels they accomplish this by involving all stakeholders within the school with focused team efforts where each student in the district is targeted, while also creating a family environment where all students can succeed.

Disclaimer: Any views or opinions presented in the article are solely those of the author and do not necessarily represent those of the Kentucky Department of Education (KDE).

Assessment Calendar

In This Issue

Administration Code

Cohort Student Listings in SDRR

Guidance on Academic Readiness

School Reconfiguration Changes

DAC Spotlight


Important Dates

June 1:
Indicate Interest in Participation of Social Studies Field Tests

June 2:
Kentucky Alternate Assessment Advisory Board Meets

June 11:
DAC Monthly Webcast

June 15:
K Screen Brigance OMS Staff File

June 30:
Deadline to Submit Changes to School Reconfigurations

July 17: 
Deadline for Submit DAC or BAC of the Year Nominations to KAAC

August 13: 
ACCESS for ELLs Score Reports

Previous Topics

National ACT Testing Sites

DRC Planned Outage



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