Monday DAC Email for January 13, 2020

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Monday DAC Email


January 13, 2020

Question of the Week

Q: When will the Text Reader Sampler be available for K-PREP?

A: In order to prepare students for text reader, Pearson, TextHelp and the Office of Standards, Assessment and Accountability (OSAA) are providing access to a sampler as a practice resource to assist students in becoming familiar with the tool itself. The intent of the sampler is to allow students to work through the program and utilize the many functions it has available. The content within the sampler does not contain live test materials or content that the student will see this spring.

A direct link to the sampler has been provided below along with the username and password.

TextHelp Sampler

Username: sampler
Password: sampler

Note: Text Reader will once again be provided as a paper and pencil accommodation and ordered as a kit for all K-PREP tests for 2019-2020.

For future reference, the sampler can be found on the Kentucky Department of Education (KDE) K-PREP page on the righthand column. For questions regarding the Text Reader Sampler, please contact Jason Howard or by phone at (502) 564-4394, extension 4009.

Online Field Test Training with PearsonAccessnext

On Jan. 14 at 3 p.m. ET, OSAA and Pearson will hold a Skype training session for the Online Field Test. This training focuses on activities completed by the District and Building Assessment Coordinators (DACs and BACs), such as how to print student test assignments, test session setup details, student transfers, seal codes, testing tickets and more. Questions may be asked during the session using the Chat feature.

Please join OSAA and Pearson by clicking on the Join Skype Meeting link. Due to the limited number of connections available, OSAA recommends that groups watch together, when possible. Joining a few minutes early will allow the Skype software to update, if needed, and allow audio testing of speakers for the group. A copy of the PowerPoint will be available on the K-PREP page tomorrow afternoon. This final session will be recorded and shared for those unable to watch the live session.

Online Testing Toolbox

As the testing season draws closer, extra resources are developed and distributed to help transition to online testing at all grade levels. Currently, KDE, along with guidance from Pearson, has developed the Online Testing Toolbox to help usher in this era of online testing. The Online Testing Toolbox covers topics in technology, general policy, accommodations and accommodated materials as they relate to online testing. The Toolbox is located on the K-PREP page with other online resources.

Dropout Student Listings Open for Review in SDRR

Dropout student listings are now open in the Student Data Review and Rosters (SDRR) application and will close at 5 p.m. ET on Jan. 24. This will be the only period to review this information. School and district staff can request non-participation for students who were a Verified Transfer, edit some demographic fields, and request accountability changes if needed.

Assistance with dropout review is available by using the Dropout Determination Guide (to determine whether a student should count as a dropout) and the Dropout Accountability Tool (to determine the correct accountability for a student who is a dropout), as well as the detailed information and Frequently Asked Questions available in the Help button in SDRR.

Verify ACT Student Enrollment – Jan. 14-24

The window to complete the verification of student enrollment is Jan. 14-24. KDE has provided a Student Data Upload (SDU) file to ACT, and ACT will load the file into PearsonAccessnext (PAN). After the SDU file is uploaded, student records will be created in PAN. Test Coordinators must verify student counts and make any updates, including adding new students, in PAN. Directions for verifying enrollment counts begin on page 11 of The PAN User Guide.

If a student is enrolling in or unenrolling from your school before the test administration, you must submit a request for ACT staff to complete enroll or unenroll for your school. Refer to “Submit a Request to Enroll or Unenroll an Examinee” in The PAN User Guide for the ACT (page 15). Please note, students entered in PAN after January 24 will not receive pre-printed barcode labels in their initial shipment.

ACT TAA Deadline – Jan. 24

The Test Accessibility and Accommodations (TAA) system remains open through Jan. 24 to submit request of ACT-authorized accommodations. If you need assistance or have additional questions, please contact ACT by phone: (800) 553-6244, ext. 1788 or email: 

ACT Site Readiness Activities Deadline – Jan. 24

Any school or district planning to administer the ACT test online are encouraged to complete the site readiness process prior to the Jan. 24 deadline.

In an effort to simplify the online testing process, proctor caching is no longer a requirement for administering the ACT online for most districts; however, a systems check is recommended to determine if proctor caching should be set up. To determine if proctor caching is needed at your school/district, a mock administration should be run to evaluate system requirements and performance.

As a first step, it is necessary for District Assessment Coordinators (DACs) to appoint a Technical Coordinator and create a user account for him/her in PearsonAccessnext. Directions for creating a user account can be found in the PAN User Guide.

Complete Site Readiness Activities

The Technical Coordinator should run through all activities outlined in the Technical Guide and Mock Administration Guide.

If at any point the Technical Coordinator doubts that online testing can be accomplished, the Technical Coordinator should advise the Test Coordinator to switch to the paper administration prior to Jan. 24, to ensure receipt of materials. ACT will not switch the administration to paper.

Resources to help Technical Coordinators through the site readiness process are outlined below and can be found in the Configuration section of your ACT State testing website.

Webpage Section: Configuration

Deadline: Friday, Jan. 24

KY ACT Guidance Document 


KDE and ACT have collaborated on a new resource for the State administration of the ACT. The KY ACT Guidance Document can be found on the KDE ACT page. This guidance document covers KDE policy and frequently asked questions as it pertains to KDE policy.

ACT Scores in IC

KDE strives to publish student data results in Infinite Campus (IC) as they become available. In this spirit, the 2019-2020 ACT scores have been imported into the State Edition of Infinite Campus. KDE will publish these scores to districts beginning on Tuesday, Jan. 14.

Please email the KDE Data Services inbox with any questions on this matter.

CTE EOP Results in IC

To correct an issue with results not displaying in IC, the 2018-2019 Career and Technical Education (CTE) End of Program (EOP) assessments will be updated and published to all districts beginning Tuesday, Jan. 14.

Please email the KDE Data Services inbox with any questions on this matter.

Jan. DAC Monthly Webcast Recording

OSAA hosted its monthly DAC webcast on Thursday, Jan. 9. The webcast was hosted by Jennifer Stafford, Director, in the Division of Assessment and Accountability Support (DAAS). Helen Jones, Jenni Larkins and Pam Powers presented during the live broadcast. Agenda items included: Quality of School Climate and Safety Survey, Kentucky Field Test Updates and Resources, 2020 February/March DAC Meetings, Amendment to Kentucky District and School Report Card Regulation 703 KAR 5:140, and other timely assessment and accountability topics.

The Jan. DAC Webcast PowerPoint and recorded video are available on the KDE Media Portal and the KDE Meetings and Trainings page with any pertinent materials

Alternate K-PREP Makeup Test Window Opens Jan. 27

The first Alternate K-PREP test window has officially ended; now districts should identify any students who will need a makeup test administered. The makeup testing window will officially open on Monday, Jan. 27.

Any student who does not complete a test during the first window and does not have an approved non-participation request at the end of the year will receive a "0" for the window missed.

Schools/districts should consider a makeup test for the following reasons:

  1. Newly placed - Student placed in Alternate Assessment after the first window has occurred (no work samples required for Window 1 unless additional instruction is provided);
  2. Transfer - A new student enters the district (Contact Kevin O’Hair or the former district to determine if a test was administered before a makeup test is given, since the student will be accountable to someone and should have a test score);
  3. Absence - Student was absent due to illness and has medically improved since the first testing window; and
  4. Other - Reason not mentioned above

To initiate a makeup test, the District Assessment Coordinator (DAC), Director of Special Education (DoSE), District Alternate Assessment Consultant or Building Assessment Coordinator (BAC) must make the request by completing and submitting the following information to Kevin O’Hair:

Planned Date of Administration (Start to Finish);
Reason for Makeup Test; and
Previous District Enrollment (if this applies)

Alternate K-PREP - Students Marked Deaf-Blind or VI

This message only pertains to students who were not on the list submitted in Sept. of 2019.

A message was sent to districts requesting information for any student(s) in the district identified as Deaf-Blind or Visually Impaired (VI) on an Individual Education Program (IEP) and participating in the Kentucky Alternate Assessment.

Once again KDE will provide tactically enhanced supplemental materials (e.g., maps, graphs) for the Alternate K-PREP Attainment Tasks for students who have visual impairments. KDE must verify that the student has deaf-blind or VI marked on his or her IEP. If a recently placed student in the district would qualify for these materials and was not submitted on the fall list, please complete the following tasks:

  1. Verify that deaf-blind or VI has been clearly marked on a current IEP and the student is identified as participating in Kentucky’s Alternate Assessment;
  2. Submit the student’s first and last name, SSID, grade, school and district to Kevin O’Hair.

Name (first and last)

All submissions must be made to Kevin O’Hair no later than Friday, Feb. 21 for students to receive these materials for the second Alternate K-PREP Attainment Tasks window. Any late entries will be unavailable for Window 2.

Jason McAllister, District Assessment Coordinator for Mercer County

DAC Spotlight

Jason McAllister

Mercer County Schools

"Great Kids Achieving Great Things" is the slogan for Mercer County Schools, a district of more than 2,700 students, located in Harrodsburg. Six schools, from preschool to grade 12, provide diverse educational experiences which prepare students for a variety of college and career opportunities. The school district serves students from both a small town and rural living environment. Over 26,000 community members work in industry, while a significant number of the residents work in small businesses and agriculture. The district is 56% free- and reduced- price lunch and has a 17% minority population. Established in 1774 as the first permanent English settlement west of the Allegheny Mountains, the community continues to value family, tradition and history.

Mercer County Schools have been working on building focused and streamlined systems of support, ones that promote a culture of continuous improvement, progress on the most important academic and social/emotional goals, and ultimately the long-term success of its students. They feel that the pursuit of this process ensures supporting the whole child and engaging the community in removing barriers for students. The district started this work through quality needs assessment processes, ones that involved many levels of input, and took that information to build short-term priority plans for each building and district-level department. They then built observations tools, professional learning opportunities and a monitoring schedule to establish a plan-do-study-act cycle that would lend itself to shared accountability and meaningful feedback.

Disclaimer: Any views or opinions presented in the article are solely those of the author and do not necessarily represent those of the Kentucky Department of Education (KDE).

Assessment Calendar

In This Issue

ACT Scores in IC

ACT Site Readiness Deadline

ACT Student Enrollment Verification

ACT TAA Deadline

Alternate K-PREP Test Window Opening

Alternate K-PREP - Students Marked Deaf-Blind or VI

CTE EOP Results in IC

Dropout Student Listings in SDRR

Jan. DAC Webcast

KY ACT Guidance Document

Online Testing Toolbox

Online Testing Training for Field Testing

DAC Spotlight

Important Dates

Jan. 2-Feb. 7:
ACCESS for ELLs Test Window

Jan. 6-Mar. 2:
ACCESS for ELLs/Alternate ACCESS for ELLs Rosters Open in SDRR

Jan. 14:
Online Field Test Administration Training (3 p.m. ET)

Jan. 14:
ACT Scores in IC

CTE EOP Scores in IC Updated

Jan. 14-24:
Verify ACT Student Enrollment

Jan. 20:
Martin Luther King Jr.’s Birthday Observance; State Government Offices Closed

Jan. 23:
Administration Code/Inclusion of Special Populations Training for Allegations in Frankfort

Jan. 24:
ACT Site Readiness Deadline

Jan. 24:
ACT TAA Deadline

Jan. 27:
Alternate K-PREP Window 2 Opens

Feb. 5:
ACT Test Administration Q & A Webinar (2 p.m. ET)

Feb. 21:
Alternate K-PREP Deaf-Blind or VI Verification on IEP Deadline

Previous Topics

DAC Email - Jan. 6

ACT Q & A Sessions

DRC Planned Outage

DRC and WIDA Hours

EOC Shipping Deadline

SRD Closes


Secure Web App



Alternate K-PREP
Kindergarten Screener
DAC Emails
School Report Card
Open House

Helpful Links

Admin Code Training Registration


Office of Standards, Assessment and Accountability

Division of Assessment and Accountability Support

(502) 564-4394

KDE DAC Information