Monday Message - December 30, 2019

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Commissioner's Monday Message

December 30, 2019

Comprehensive District and School Improvement Plans: Phase Four (Progress Monitoring)  

The last phase of the comprehensive district/school improvement plan process involves progress monitoring. Continuous improvement planning requires careful monitoring, which ensures the needs of learners are met and that student outcomes are positively impacted.

During Phase Four, districts and schools may choose a flexible and customized approach to monitoring and implementing the comprehensive improvement plan. During this phase, districts/schools ask themselves two key reflective questions with regard to their plan:  

  • How do we know if our strategies and activities are meeting the needs of learners?
  • Will we adjust or stay the course?

Pursuant to 703 KAR 5:225, Comprehensive District Improvement Plans (CDIPs) and Comprehensive School Improvement Plans (CSIPs) must be posted online. CDIPs must be posted to the district’s website, while CSIPs must be posted to each school’s website. When posting CDIPs and CSIPs, remember to include any attachments referenced in a diagnostic. The items that should be posted for each improvement plan include:  

District’s Improvement Plan:  

  • Executive Summary for Districts
  • Continuous Improvement Diagnostic for Districts
  • Needs Assessment Diagnostic for Districts
  • Comprehensive Improvement Plan for Districts(including the Goal Building Template)
  • Superintendent Gap Assurances
  • District Assurances

School’s Improvement Plan:  

  • Executive Summary for Schools
  • Continuous Improvement Diagnostic for Schools
  • Needs Assessment for Schools
  • Closing the Achievement Gap Diagnostic
  • Comprehensive Improvement Plan for Schools(including the Goal Building Template)
  • School Assurances 

Revised Final Allocations in GMAP

Revised final allocations for fiscal year (FY) 2020 (school year 2019-2020) for Title I, Part A; Title I, Part D; Title II, Part A; Title III/EL; and Title V (RLIS) grants to local education agencies (LEAs) have been uploaded into GMAP. These allocations replace previously released allocations.

Districts with initial approval (KDE Consolidated Consultant-Approved) of the FY20 application must update their applications in GMAP to reflect the new allocations. For more information, email or call the following program contacts:

Following is some program-specific information from the U.S. Department of Education (USED).

Title I, Part A and Title II, Part A

  • USED awarded states the portion of their FY 2019 Title I, Part A and Title II, Part A funds that the FY 2019 appropriation act made available Oct. 1.
  • The October 2019 Title I, Part A awards were based on the revised final FY 2019 Title I, Part A allocations that USED provided states in September 2019. The October 2019 Title II, Part A awards were based on the final FY 2019 Title II, Part A allocations that USED provided states in June 2019.
  • USED does not expect any changes to the revised final FY 2019 Title I, Part A allocations or the final FY 2019 Title II, Part A allocations. 

USED awarded all FY 2019 homeless education funds in July 2019. For Title III, Part A and Title IV, Part B, USED does not expect any changes to the FY 2019 allocations for these programs.

Title I, Part A allocations

USED allocates funding to districts through four funding sources, each with its own qualification requirement. To be eligible to receive funding through each pot, individual districts must meet the minimum poverty criteria, as follows:

  • Basic Grants: The number of formula children must be at least 10 and more than 2% of the total school-aged population.
  • Concentration Grants: The number of formula children within the district must exceed either 6,500 or 15% of the total number of children ages 5-17. To qualify for this funding source, an LEA must meet the eligibility criteria in the current year or have met the criteria at least once in the four years prior to the current year. Because falling out of eligibility for this funding source can greatly affect your total allocation, KDE will contact you if this applies.
  • Targeted Grants: The number of formula children must be at least 10 and at least 5% of the total number of children ages 5-17.
  • Education Finance Incentive Grants: The number of formula children must be at least 10 and at least 5% of the total number of children ages 5-17.

For more information about Title I, Part A allocations and eligibility, see the Notification of Tentative Census Poverty and Hold Harmless Percentages document on the Title I Documents and Resources page.

Final Certified Evaluation Training for 2019-2020 school year

As required by KRS 156.557 and 704 KAR 3:370, all new administrators must complete the Initial Certified Evaluation Training in order to evaluate certified personnel. The Kentucky Department of Education (KDE) is the official provider for the 2019-2020 Initial Certified Evaluation Training. The two-day training, including the assessment, is required for all new evaluators of certified personnel below the level of superintendent before completing the summative process.

In order to lessen the financial burden for districts, there is no fee to participate in the required training and EILA credit will be awarded

The final Initial Certified Evaluation Training is 8:30 a.m.-3:30 p.m. ET Jan. 8-9 at the Georgetown College Cralle Student Center, Jones Hall Nelson Suite, 400 East College St., Georgetown. Participants must attend both days; assessment is on the second day.

Use this Google Form to register. For more information, email Jenny Ray.


Working conditions survey to launch Jan. 14

The 2020 Impact Kentucky working conditions survey, formerly the TELL Kentucky working conditions survey, will take place Jan. 13-Feb. 21, 2020. A steering committee of Kentucky superintendents, teachers, principals and education groups from across the state oversaw the survey planning and developed guidelines for administration. Panorama Education, the leading provider of surveys in the K-12 space, will collect and analyze the survey results.

This year’s survey will feature key differences from the previous working conditions survey. Electronic access codes will be sent to each school’s identified school survey coordinator to distribute to all certified educators in the building. The coordinators will receive an invitation to participate in a webinar to gain further direction on distributing access codes.

Additional differences are related to the content and length of the survey. The 2020 Impact Kentucky survey will be less than 80 questions and should take educators approximately 15-20 minutes to complete.

We are confident that despite changes, the survey still will provide the same critical data that school leaders are accustomed to receiving. For more information, email


Professional Learning Bulletin Board

National ESEA Conference Set for Feb. 4-7

The National ESEA Conference will be Feb. 4-7 at the Georgia World Congress Center in Atlanta. This conference is four days of learning and skill building focused on supporting students served by Elementary and Secondary Education Act (ESEA) programs.

This year’s theme, “Together for Equity,” focuses on the unique needs of historically underserved children and how to centralize service across all ESEA programs.

Participants include state agency officials, school district administrators, school building leaders and teachers. There will be updates from the U.S. Department of Education about federal education program and funding issues. Conference participants will have opportunities to meet and learn from professionals who have taken significant steps to help students succeed.

Conference details, including registration materials, are available on the ESEA website. For more information, email Bob Harmon, CEO of the National Association of ESEA State Program Administrators or call him at (800) 256-6452.


Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.