Monday Message - December 9, 2019

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Commissioner's Monday Message

December 9, 2019

Required U.S. Military Selective Service Registration

Superintendents are requested by the U.S. Department of Education and the U.S. Selective Service System to ensure all male students understand their requirement to register under the Military Selective Service Act. Males are required to register beginning 30 days prior to their 18th birthday and extending 30 days thereafter. Late registration is accepted up to the 26th birthday.

Failure to register prior to reaching age 26 may result in unfortunate life consequences, including:

  • Ineligibility for employment by the federal government, the U.S. Postal Service, and many state and local governments;
  • Ineligibility to receive federal and, in some cases, state student financial aid;
  • Ineligibility to receive job training under the Workforce Innovation and Opportunity Act;
  • Ineligibility for security clearances; and
  • Delay in citizenship proceedings.

Local superintendents are uniquely situated to help young men avoid these unfortunate results. Registration can be completed online at, or by completing a hard copy of the Selective Service System registration form available at any U.S. Post Office or available for download from the Selective Service System website.

Additional information about who must register and additional resources can be found on the Selective Service System website.

Revised Final Allocations in GMAP

Revised final allocations for fiscal year (FY) 2020 (school year 2019-2020) for Title I, Part A; Title I, Part D; Title II, Part A; Title III/EL; and Title V (RLIS) grants to local education agencies (LEAs) have been uploaded into GMAP. These allocations replace previously released allocations.

Districts with initial approval (KDE Consolidated Consultant-Approved) of the FY20 application must update their applications in GMAP to reflect the new allocations. For more information, email or call the following program contacts:

Following is some program-specific information from the U.S. Department of Education (USED).

Title I, Part A and Title II, Part A

  • USED awarded states the portion of their FY 2019 Title I, Part A and Title II, Part A funds that the FY 2019 appropriation act made available Oct. 1.
  • The October 2019 Title I, Part A awards were based on the revised final FY 2019 Title I, Part A allocations that USED provided states in September 2019. The October 2019 Title II, Part A awards were based on the final FY 2019 Title II, Part A allocations that USED provided states in June 2019.
  • USED does not expect any changes to the revised final FY 2019 Title I, Part A allocations or the final FY 2019 Title II, Part A allocations. 

USED awarded all FY 2019 homeless education funds in July 2019. For Title III, Part A and Title IV, Part B, USED does not expect any changes to the FY 2019 allocations for these programs.

Title I, Part A allocations

USED allocates funding to districts through four funding sources, each with its own qualification requirement. To be eligible to receive funding through each pot, individual districts must meet the minimum poverty criteria, as follows:

  • Basic Grants: The number of formula children must be at least 10 and more than 2% of the total school-aged population.
  • Concentration Grants: The number of formula children within the district must exceed either 6,500 or 15% of the total number of children ages 5-17. To qualify for this funding source, an LEA must meet the eligibility criteria in the current year or have met the criteria at least once in the four years prior to the current year. Because falling out of eligibility for this funding source can greatly affect your total allocation, KDE will contact you if this applies.
  • Targeted Grants: The number of formula children must be at least 10 and at least 5% of the total number of children aged 5 through 17.
  • Education Finance Incentive Grants: The number of formula children must be at least 10 and at least 5% of the total number of children aged 5 through 17.

For more information about Title I, Part A allocations and eligibility, see the Notification of Tentative Census Poverty and Hold Harmless Percentages document on the Title I Documents and Resources page.

Comprehensive District & School Improvement Plans:

Phase Three (Plotting the Course) – Deadline Jan. 1

During phase three of the comprehensive improvement planning process, schools and districts are required to complete and submit the following diagnostics in eProve:

  • Comprehensive Improvement Plan for Schools
  • Comprehensive Improvement Plan for Districts
  • Executive Summary for Schools
  • Executive Summary for Districts
  • Closing the Achievement Gap Diagnostic
  • The Superintendent Gap Assurance
  • Title I Annual Review Diagnostic (if applicable)

The purpose of the diagnostics is to encourage thoughtful reflection of a school and district's current state to move to the desired state. Also, schools and districts must address critical needs specified in the Needs Assessment and align strategies and activities to those needs. The deadline for submitting the diagnostics is Jan. 1.

The required comprehensive school improvement plan (CSIP) and the comprehensive district improvement plan (CDIP) goals for 2019-2020 include:

  • proficiency
  • separate academic indicator
  • achievement gap
  • growth (elementary and middle school only)
  • transition readiness (high school only)
  • graduation rate (high school only)

The offline goal building template – which has been updated and will assist in the development of goals, objectives, strategies and activities – can be found on the Kentucky Department of Education website. Once completed to satisfaction, the document should be uploaded into the eProve platform with the Comprehensive Improvement Plan for Schools/Districts Diagnostic.

As a reminder, district diagnostics should be completed at the systems level in eProve while schools complete diagnostics at the school level. For additional information regarding creating new diagnostics, please consult the eProve user manual.

Each district’s superintendent and each school’s principal is strongly encouraged to view the 2019-2020 Comprehensive Improvement Planning for Districts and Schools and eProve webinar. A transcript of the webinar also is available. The webinar includes the planning timeline, compliance monitoring, 2019-2020 updated goal building templates, and navigating eProve.

Visit KDE’s Comprehensive Improvement Planning website for additional guidance on improvement plans. Email Natasha Napier with eProve questions and assistance.

Next Superintendent's Webcast Set for Dec. 16

The next Superintendent's Webcast will be 2 p.m. ET Dec. 16. The topics to be covered include the Kentucky Department of Education's (KDE) legislative agenda, Professional Standards for Educational Leaders and the school counselor framework.

Tune in to watch the broadcast on the KDE Media Portal.


Join PLC Online Study by Jan. 10

Join KDE professional learning coordinators for a self-paced study that will give teachers and leaders from across the state an opportunity to dig deeper into how professional learning communities (PLCs) can help build a culture of learning in schools and districts.

For more information, including the registration link, please see the “Building a Culture of Learning” online study information sheet.

The deadline for registration is Jan. 10.


Spring Standards Implementation Series Kicks Off Jan. 9

The Kentucky Department of Education’s Spring 2020 Standards Implementation Professional Learning Series will kick off Jan. 9 with an “Update on Standards Resources” webcast that will feature implementation guidance documents to support next steps for schools and districts in the Kentucky Academic Standards for Reading and Writing, Mathematics, Science and Social Studies.

Two webcasts and a digital professional learning opportunity will be available each month to support standards implementation. The webcasts and digital learning opportunity will cover different aspects of a related topic and, although participation in all three will result in the greatest learning, it is not required. January will focus on science, February will focus on social studies, March on reading and writing, and April on mathematics.

For more information, see the full Standards Implementation Professional Learning Series Schedule Spring 2020 and the Standards Implementation Digital Professional Learning Spring 2020 document.


Professional Learning Bulletin Board

KSP Seeking Entries for National Missing Children’s Day Poster Contest

The Kentucky State Police (KSP) Missing Persons Unit is inviting all 5th-grade students to participate in the 2020 National Missing Children’s Day Poster Contest.

Hundreds of children are reported missing each year in Kentucky. The annual contest creates an opportunity to promote child safety while discussing the issue of missing and/or exploited children. Kentucky’s winning artist will have a chance to win the national contest.

Reiley Elementary School (Campbell County) student Madison Dozier was the national winner for the 2019 contest. She, her family and her art teacher earned a free trip to Washington D.C., where she was able to participate in the National Missing Children’s Day Program held in the great hall at the U.S. Department of Justice. Her poster will be displayed in the Department of Justice and on all promotional materials for the 2020 poster contest.

The contest rules are:

  • Applicants must be in the 5th grade.
  • Original artwork should reflect the theme “Bringing Our Missing Children Home” and the phrase must appear somewhere on the poster.
  • Digitally produced images, collages, cut-outs and stamping will not be eligible for consideration.
  • The finished poster must measure 8.5 x 14 inches.

The poster must be submitted with a completed application (including a description of the artwork and a brief biography of the artist, written or typed). Submissions are due by Jan. 31 and must be mailed to Kentucky State Police, Missing Persons Clearinghouse, Attn: Ms. Paige Craig, 1266 Louisville Road, Frankfort, KY 40601

For more information, including the application, see this packet from the National Criminal Justice Training Center and this flyer.


National ESEA Conference Set for Feb. 4-7

The National ESEA Conference will be Feb. 4-7 at the Georgia World Congress Center in Atlanta. This conference is four days of learning and skill building focused on supporting students served by Elementary and Secondary Education Act (ESEA) programs.

This year’s theme, “Together for Equity,” focuses on the unique needs of historically underserved children and how to centralize service across all ESEA programs.

Participants include state agency officials, school district administrators, school building leaders and teachers. There will be updates from the U.S. Department of Education about federal education program and funding issues. Conference participants will have opportunities to meet and learn from professionals who have taken significant steps to help students succeed.

Conference details, including registration materials, are available on the ESEA website. For more information, email Bob Harmon, CEO of the National Association of ESEA State Program Administrators or call him at (800) 256-6452.


Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.