Monday Message - October 28, 2019

Kentucky Department Of Education logo

Commissioner's Monday Message

October 28, 2019

KDE to Partner with Caveon Test Security

To help ensure the integrity of Kentucky’s state assessment system, the Kentucky Department of Education (KDE) has contracted with Caveon Test Security to provide a set of comprehensive professional assessment services.

Caveon is a nationally recognized leader in K-12 education assessment services that has provided test security assistance to 25 state education agencies and more than 30 local education agencies. KDE is partnering with Caveon to perform a comprehensive statistical analysis of state assessment data, conduct investigations of schools in which there are concerns about the integrity of testing, implement an improved system to report allegations of inappropriate testing practices and conduct real-time monitoring of the administration of state exams in some locations.

A letter is being sent this week to district assessment coordinators (DACs) that will provide more details and discuss opportunities for DACs to provide feedback on changes to training materials and the new system to report allegations of inappropriate testing practices. The KDE staff is excited about this partnership to help ensure the integrity of Kentucky’s assessment programs.

KDE Offering ‘Social Studies’ Webcast 9 a.m. ET Nov. 7

Join the Kentucky Department of Education (KDE) for “Social Studies,” a live webcast, at 9 a.m. ET Nov. 7 to learn more about resources to support the Kentucky Academic Standards for Social Studies implementation and how to access these resources.

You can access the live webcast by going to the KDE Media Portal and clicking on the EdCast Video icon at the bottom of the page. The livestream will be on the “Home” tab. You can have your questions answered during the webcasts using with the access code “KAS.”

An archive of the webcast and slides will be made available on KDE’s Standards Webcasts webpage shortly after the livestream date.

This is the first installment of a three-part series about social studies. The second webcast, “Social Studies Alignment Tool” is scheduled for 9 a.m. ET Nov. 14 and the virtual workshop, “Using the Social Studies Alignment Tool,” will follow on Nov. 21 with sessions at 4 p.m. and 5 p.m. ET.

A full schedule of the Standards Implementation Professional Learning Series is available for download.

Upcoming STLP Regional Events

The Kentucky Department of Education (KDE) is kicking off the 2019-2020 STLP season in November with regional events. The Student Technology Leadership Program (STLP) is the Office of Education Technology’s flagship activity that keeps KDE connected to how students and schools are utilizing education technology to learn and demonstrate what they know.

STLP reaches 55,000 students across the Commonwealth and continues to grow. STLP schools are invited to participate in any or all of KDE’s STLP big three events: regionals, digital product online judging and the STLP State Championship April 8 at Rupp Arena in Lexington.

The nine STLP regionals are the start on the #STLPRoad2Rupp. Teams of students bring technology-rich project ideas to regionals to convince the all-volunteer judging corps that their project is deserving of a spot at the STLP State Championship. Interviews also are conducted with students who are interested in joining one of the STLP service teams that will help publicize, record and organize the STLP State Championship.

All STLP regionals kick off at 10 a.m. local time and typically wrap up at noon. The public is welcome to attend and interact with some of Kentucky best and brightest young technological minds.

The schedule of regional events is:

  • Nov. 4: Morehead, Morehead State University, Adron Doran University Center
  • Nov. 7: Murray, Murray State University, Curris Center
  • Nov. 12: Louisville, University of Louisville, Swain Student Activities Center
  • Nov. 14: Lexington, University of Kentucky, Gatton Student Center
  • Nov. 18: Highland Heights, Northern Kentucky University, Student Union
  • Nov. 21: Bowling Green, Western Kentucky University, E.A. Diddle Arena
  • Dec. 3: Owensboro, Owensboro Convention Center
  • Dec. 9: Somerset, The Center for Rural Development
  • Dec. 18: Pikeville, Appalachian Wireless Arena

Visit KDE’s STLP website for general information about STLP and more details about the STLP regionals.

Email Jeff Sebulsky, STLP program manager, for more information.

Leading Schools for Multilingual Learner Achievement

There will be WIDA workshops Nov. 7-8 in Owensboro and Nov. 11-12 in Lexington. WIDA provides language development resources to those who support the academic success of multilingual learners.

This workshop is designed for school principals and administrators who are responsible for school-level policies, leading school improvement planning and data analysis processes and making decisions about programs and professional development. No experience in using the WIDA Standards Framework is needed for this workshop.

Educational leaders are key to improving academic language development and academic achievement for multilingual learners. The purpose of this workshop is for school leaders to reflect on their school’s policies and systems in order to craft a personal leadership action plan that promotes equitable educational opportunities for multilingual learners. Topics addressed will include policy, instructional leadership and collaborative relationships between students, teachers, families and data teams that are necessary for language learners to thrive. Participants will engage in interactive tasks related to equitable instruction for multilingual learners, discussions and reflections, video analysis and action planning.

Each location offers the same workshop. Participants are responsible for their own travel and lodging arrangements if they wish to stay overnight for any of the WIDA face-to-face trainings. Here are the trainings, with links to register for them:

  • Owensboro – Nov. 7-8, 9 a.m.-4 p.m. CT, Holiday Inn Owensboro Riverfront
  • Lexington – Nov. 11-12, 9 a.m.-4 p.m. ET, Embassy Suites Lexington/UK Coldstream - Registration for this session is closed due to the workshop being full.

Email Jessica Sanderson or call her at (502) 564-3791, ext. 4004, for more information.

Join the 2019-2020 Diagnostic Review Team

The Kentucky Department of Education (KDE) and Cognia (formerly AdvancEd) invite school and district administrators to join the Diagnostic Review Cadre for the 2019-2020 school year.

This team of distinguished school and system practitioners will support and help lead the diagnostic review process in several Kentucky schools and districts. During a three-day onsite review, team members will serve alongside KDE and Cognia staff members and college/university faculty members to examine school or district data and leadership and learning conditions, as well as the policies, practices, curriculum and culture that promote student learning.

Use this Google doc to apply for the Diagnostic Review Team.

Help inspire the next generation of teachers

4th Annual Leadership EdCamp Set for Dec. 4

The Kentucky Department of Education’s (KDE) fourth annual Leadership EdCamp: For Principals by Principals will be 8:30 a.m.-3:30 p.m. ET Dec. 4 at the Perkins Building on the campus of Eastern Kentucky University (EKU) in Richmond.

EdCamp is a day in which hundreds of school leaders from across the state gather for networking, sharing and learning. The sessions are driven and facilitated by attendees. Almost 500 school leaders have attended KDE’s previous EdCamps.

Six hours of EILA credit is available to all those who attend. This year’s EdCamp is sponsored by the Central Kentucky Educational Cooperative, EKU and KDE through the Principal Partnership Project. Register to attend the EdCamp using this link or see this flyer for more information. If you are interested in facilitating or presenting a session(s), fill out this Google doc.


School Counselor Survey Due by Nov. 1

Legislation passed by the Kentucky General Assembly during the 2019 session requires districts to report information on certified school counselors.

KRS 158.4416 (3)(e) requires: “No later than November 1, 2019, and each subsequent year, the local school district superintendent shall report to the department the number and placement of school counselors in the district. The report shall include the source of funding for each position, as well as a summary of the job duties and work undertaken by each counselor and the approximate percent of time devoted to each duty over the course of the year.”

Districts should report this information by Nov. 1 using this survey. It has been broken up into elementary, middle and high school sections for entering time devoted to each duty.


Nominations/Applications Open for 2019-2020 PAEMST Awards

The Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST) are the highest honors bestowed by the United States government specifically for K-12 science, technology, engineering, mathematics or computer science teaching.

The nomination deadline for elementary school teachers (grades K-6) is March 1, and the application deadline is May 1. Secondary school teachers (grades 7-12) will be eligible to apply during a future cycle.

Principals, teachers, parents, students or members of the general public may nominate exceptional STEM teachers who are teaching grades K-6 during the 2019-2020 award year. Teachers also may apply directly at the program’s website.

Email Rae McEntyre or Maggie Doyle for more information.


Professional Learning Bulletin Board

Comprehensive District and School Improvement Plans: Webinar Scheduled, Phase 2 Deadline Nov. 1 

In lieu of regional improvement planning trainings, the Kentucky Department of Education has prepared a webinar that includes the most up-to-date guidance regarding Comprehensive District Improvement Plans and Comprehensive School Improvement Plans, as well as eProve.

Each district’s superintendent and each school’s principal is strongly encouraged to view the 2019-2020 Comprehensive Improvement Planning for Districts and Schools & eProve webinar. A transcript of the webinar also is available. The webinar includes the planning timeline, compliance monitoring, 2019-2020 updated goal building templates and navigating eProve.

Phase Two of the planning process is upon us! Beginning Oct. 1, districts and schools are required to complete and submit the following diagnostics in eProve:

  • Needs Assessment for Schools
  • Needs Assessment for Districts
  • School Assurances
  • District Assurances
  • School Safety Report
  • District Safety Report

The deadline for submitting the diagnostics is Nov. 1. The purpose of the diagnostics is to encourage thoughtful reflection of a district or school's current processes, practices and conditions in order to leverage its strengths and identify critical needs. As a reminder, district diagnostics should be completed at the systems level in eProve, while schools complete diagnostics at the school level. For additional information regarding creating new diagnostics, please consult the eProve user manual.   

Visit the Comprehensive Improvement Planning website for additional guidance on improvement plans. Email Natasha Napier with eProve questions and assistance. Email Victoria Fields for more information about school or district safety report questions.


Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.