Annual Child Count Survey
It’s that time of year again, child count season! The deadline for submission will be here before you know it.
The purpose of the Annual Child Count Survey is to provide the U.S. Department of Education (USED) with data required by Title I, Parts A and D, of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), for use in determining state allocations for Subpart 1 and Subpart 2 programs. In addition to the computation of grants, the survey provides the Kentucky Department of Education (KDE) and USED with current information on the location and number of children living in institutions for neglected and delinquent children. KDE requires all Kentucky school districts to complete the Annual Child Count Survey in order to ensure federal compliance and to keep current records on all eligible institutions in the state.
Federal funding for children and youth who are considered neglected, delinquent or at-risk is directly affected by this count and is subject to an audit by USED. It is very important the information submitted annually is complete, accurate and well documented.
The Annual Child Count Survey is in the Grant Management Application and Planning System (GMAP) for both Subpart 1 and Subpart 2.
If you have questions regarding institution and student eligibility for the annual child count, you may reference the Title I, Part D Handbook starting on page 21. Visit KDE’s Title I, Part D webpage to view additional neglected and delinquent (ND) program resources.
Subpart 1:
All state agency child counts need to be submitted by Friday, Dec. 6. This is a one-day count selected by your state agency director to help generate Title I Part D, Subpart 1 funding. An email will be sent from your state agency director regarding the selected count day.
For information about GMAP navigation, reference the Child Count Guide on the Title I, Part D webpage or email Monica Shack.
Verification: Kentucky Department of Juvenile Justice facilities will need to upload their school calendars in GMAP before submission.
Subpart 2:
All local education agency (LEA) child counts need to be submitted by Friday, Nov. 15. The count period is Oct. 1-30.
For information about GMAP navigation, reference the Child Count Guide on the Title I, Part D webpage or email Amber Skaggs.
Verification: The verification process remains the same. LEAs will need to run the student ND Child Count ad-hoc report after Oct. 30 in order to capture all students enrolled within the 30-day count window. Any additional students will need to be added in the specified survey portion in the GMAP report.
For information concerning access to the ad-hoc reports in Infinite Campus, email Margalee Conlee. More information regarding the Annual Child Count will be sent via email.
The Pathway to Success
Thank you to everyone who was able to attend the 2019 Coordinators’ Training on July 29. We had a great turn out!
If you were unable to attend the training and would like a copy of the resources, email Amber Skaggs or Monica Shack. You also can access a recording of the keynote session, Measuring Program Success, online.
 Simon Gonsoulin and Katie Penkoff, with The National Technical Assistance Center for the Education of Neglected or Delinquent Children and Youth (NDTAC), presenting during the Measuring Program Success session at The Pathway to Success Title I, Part D Coordinators’ Training in July.
 Dr. Matthew Courtney (KDE) and Crystal Sizemore work during the Data Use and Program Improvement session.
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